By taking occupancy in a residence, you become a member of that residence community. You agree to accept the responsibilities and obligations associated therewith. You agree to be considerate of other residents and staff and to respect the rights of others at all times. Conduct in violation of the rights of others is grounds for immediate termination of your occupancy in University housing and/or the withdrawal of future University housing privileges. If there is a reported violation of the Residence Agreement through misconduct or disrespectful behavior that affects the community, Residential Education and/or the Graduate Life Office will respond through the Residence Deans or the Graduate Life Office Deans. The protocol for this response is described on the Residential Education website.
All students are expected to abide by the Fundamental Standard, which states: “Students are expected to show both within and without the University such respect for order, morality, personal honor, and the rights of others as is demanded of good citizens. Failure to observe this will be sufficient cause for removal from the University.” By taking occupancy in a residence, you become a member of that residence community and agree to accept the responsibilities and obligations associated with being a good neighbor and citizen.
All balconies and patios must be kept clean, neat and orderly at all times, and may not be used for storage or drying of items such as towels, clothing, etc. University furniture provided for indoor use is not permitted to be used outdoors. Approved canopies, awnings, and umbrellas may be installed on some first-floor patios with the written approval of the Housing Building Manager.
Barbecue grills of any kind, propane cylinders, charcoal, and charcoal or starter fluids are not allowed inside residences, on balconies or decks or in stairwells of residences. California Fire Code prohibits storage of flammable or combustible materials under interior and exterior exit stairways. Under no circumstances are barbecue units, propane cylinders, charcoal, or starter fluids to be stored under or adjacent to stairways, or used on balconies, decks, or stairwells.
Due to safety and liability issues, student events are not permitted on balconies and/or decks above occupied areas without written approval of the Housing Building Manager. This is not meant to preclude residents from enjoying the outdoor spaces attached to their rooms, apartments or houses, but to ensure the safety of those individuals as well as anyone below. Please exercise caution with regards to allowing the appropriate number of people in/on such a space, and with alcohol use.
To comply with safety codes and as a courtesy to other residents and community members, bikes must not be left in any interior common areas such as hallways and entryways or in exterior breezeways and walkways. Bikes should be locked only to bike racks. If bikes are locked to any object other than a bike rack or if they are blocking wheelchair access, the locks are subject to being cut and the bikes impounded by the Department of Public Safety. Bicycles left over the summer must be stored properly or they will be impounded. See http://transportation.stanford.edu for complete information on bicycle use at Stanford.
Motor vehicles may be kept, operated, and parked on the Stanford campus in accordance with the rules and regulations established by Stanford University and the California Vehicle Code. You must purchase a parking permit from Parking and Transportation Services to park your car, motorcycle, or scooter. See http://transportation.stanford.edu for specific information. No mechanical or other maintenance work is allowed on boats, cars, motorcycles or other vehicles in residence living areas, in designated parking areas, or in adjacent street areas. Motorcycles and scooters may be driven only where automobiles are driven and parked only in automobile or motorcycle parking areas. They are not to be parked in or near bike racks. They are also prohibited in or within 100 feet of any University residence. Any vehicles found inside a building will be impounded and all costs billed to the owner.
Other than for disability-related needs, student use of golf cart-type vehicles for personal transportation is prohibited on campus.
Equipment and vehicle washing is not permitted on campus.
Storage of gasoline or other fuel within 100 feet of University residences is prohibited.
Residents of Escondido Village who care for more than one family’s children besides their own are required by the State of California to become licensed child-care providers. The Stanford WorkLife Office provides assistance in the licensing process and also assists parents in finding child care for their children. Nannies and au pairs are not considered part of the family contract. As such, if nannies or au pairs are found living in Student Housing there will be an Administrative Fee for unauthorized occupancy at a rate of $175 per day levied against the resident holding the housing contract.
You are responsible for cleaning your room, emptying personal trash into outdoor dumpsters and recycling bins and keeping your room in good order and condition throughout your residency in order to comply with health and safety codes and to minimize deterioration of the facility. If you live in an apartment or suite, you are jointly responsible with your roommate(s) for cleaning common areas of your apartment or suite. Cleaning guidelines are available under the Living in Housing section of the Student Housing website.
When you move out, your room must be neat and clean, and all trash and recycling removed to the exterior dumpster and recycling area. All appliances and furniture must be in place and properly assembled, doors and windows must be locked. You will be billed for any needed cleaning, for movement and reassembly of furniture, and for the removal and disposal of any personal items you abandon. All occupants are jointly responsible for cleaning the common areas of your room/apartment (even if you remain in occupancy after a roommate moves out) and will share the cost of any cleaning needed in common areas. Vacant bedrooms are reserved for new incoming residents with a housing contract. Occupying or storing items in the vacant bedroom(s)/bed-space will make you liable for an Administrative Fee for unauthorized occupancy of $175 per day.
Construction, renovation, and repair projects will necessarily cause increased noise around directly involved and nearby residences, as well as throughout other housing areas. While all possible measures are taken to minimize the impact of these projects, any student moving into or living in affected areas should be prepared to accept the unavoidable aspects of life in a neighborhood under construction. Continual inspections and work may occur in and around your residence prior to and up to a year after a major construction or renovation project. Some students may be required to move to different rooms or temporarily vacate their current rooms while work is underway. Students who need to move because their room is scheduled to be renovated or demolished will remain under contract and will not be released from contract unless they are otherwise eligible for release. Information on major Student Housing renovation projects is located at http://studenthousing.stanford.edu/construction. Information on major University projects under design and construction is located on the Capital Planning and Management website at http://lbre.stanford.edu/projects. These web pages are updated periodically. Other projects not listed on these web pages may also be undertaken. By signing this agreement, you acknowledge that you have been advised of scheduled projects and that you understand that other projects may arise, and you accept your housing assignment accordingly.
Each resident is responsible for completing a room condition form and submitting it either online, where possible, or to the respective Housing Front Desk within five days of checking in to any new residence. This form gives you the opportunity to declare the condition of your room and contents upon moving in and reduces the possibility of you being charged for a pre-existing condition. If you fail to complete and submit this form, your room will be assumed to be without missing items or damage. Contact your local Housing Front Desk for the room condition form for your residence, or visit the Student Housing website.
The University does not carry insurance covering personal property and is not liable for and does not assume any responsibility for theft, destruction, malfunction, failure, or loss of money, valuables or other personal property belonging to, or in the custody of, the resident from any cause whatsoever, whether such loss occurs in the resident’s room/apartment, storage area or public areas. Therefore, it is advisable that you obtain your own renter’s insurance to cover your personal property in the event of damage or loss.
You are responsible for
Responsibility includes any applicable Administrative Fees, any replacement or repair costs, and any other associated costs. When damage, loss, or found property is within a room and responsibility cannot be attributed to a specific person, all residents of the room are held responsible for their pro rata share. When damage, loss, or found property is within an indoor or outdoor common area of a residence and responsibility cannot be attributed to a specific person, the residence is billed and all residents are held responsible for their pro rata share. Removal of University property is reported to the police. Violations of this policy may also result in loss of University housing privileges and may result in University disciplinary action under the Fundamental Standard.
You have 120 days after receipt of an intent to bill in which to request arbitration. After 120 days, bills will no longer be considered for arbitration. Your Stanford email account will be used to communicate with you about these charges, and all charges will appear on your Axess account.
Student residences and common spaces are not intended to serve as centers for private enterprise or personal profit in any form. No business may operate out of or use as its base of support any room or residence. In specified undergraduate residences, students may be allowed to manage their own kitchens for the residents of that house or for Stanford student eating associates. In addition, official Stanford theme houses, with the prior approval of the Office of Residential Education, may operate theme-related food services to which Stanford community members may be invited.
University-provided furniture may not be moved outside, including to patios or balconies, for any reason.
Extra beds are not provided for children under two years of age. You must provide a crib for children under two. Only University-supplied lofts are permitted. Lofting or bunking beds is only permitted in designated Undergraduate buildings in Student Housing (for more information, contact your Housing Building Manager or Front Desk Coordinator). Lofting or bunking beds is not permitted in Graduate Housing residences. If you bunk or loft your bed (in buildings that currently provide for this bed configuration), two guardrails are required on upper bunks and lofted beds even if you do not plan to sleep on the loft. Tool-free beds require one support rail and two guardrails when lofted; all others require two support rails and two guardrails when lofted. If you have your bed raised above a 36” height (bunked/lofted), you are responsible for following all guidelines and policies associated with this type of bed configuration. These requirements may not be waived or altered by house staff, including RA’s. No authority to make changes or alter policies regarding lofting set forth in this Residence Agreement has been granted to house staff and/or RA’s. Additional information is available on the Student Housing website. Some rooms do have forced bunked or lofted bed configurations due to the layout of the room.
Common room furniture is to remain in the common spaces and may not be removed for any reason. Violations of this policy will result in charges for any damages to the furniture and/or building, including replacement costs. Common spaces in residences and/or apartments are not intended to be used as storage or holding spaces for items or belongings.
You may have visitors, including overnight guests, in your room as long as the guest occupies only your room for the duration of the visit and you have the agreement of your roommate(s) (if any). Guests must be accompanied in the residence and may not be provided with a key or access card. Visitors/guests must comply with all University policies and all terms and conditions of this agreement, including respect for the rights of others at all times. All guests who stay for three or more consecutive days or five days total per quarter must register with the Housing Front Desk. Unless approved, any guest who stays longer than these periods is deemed an unauthorized occupant, and you will be subject to unauthorized occupancy charges. (See “Terms of Agreement” in Section One). You are responsible for your guests and for their compliance with this guest policy. In the event this policy is abused, the University reserves the right to deny guest privileges to you or all students in your residence or to terminate your contract at its discretion.
House storage spaces are limited and not available in all residences. House storage spaces are intended for current residents only and all resident-stored items must be removed upon move out. Items left in storage spaces after move out will be considered abandoned and may be removed pursuant to applicable law. Storage of flammable liquids and solids is not permitted. Storage should not be considered secure, as all residents have access. Stanford cannot be held responsible for damage or theft of items placed in storage.
The University reserves the right to enter your room or apartment at any reasonable time for the purpose of inspecting the room or apartment, ascertaining whether the requirements of the Residence Agreement are being complied with, maintenance, making repairs, in the event of an emergency, or for any other reasonable purpose. Inspections
and repairs may be conducted while residents are absent.
Prior to and after the move-out of residents (including you, your roommate(s), and/or previous occupants of the room), the University will conduct inspection, cleaning, and repair work in the room (including common areas in apartments and suites). You may request a pre-inspection of your room prior to move-out so you have the opportunity to address any concerns. However, because of the volume of student move-outs, it is impractical to schedule individual appointments for all students, and inspections and work may be carried out over several weeks or even months. If you are absent from your room when inspection or work takes place, the University will leave notification of entry.
Air conditioners are permitted in rooms only if approved by the Office of Accessible Education, and will be removed (at a cost to the resident for labor and materials) if installed without authorization. Portable dishwashers may be used in apartment kitchens in Graduate Housing as long as they are Energy Star rated. Students in Escondido Village with washer/dryer hook-ups in their apartments may install Energy Star rated appliances after obtaining permission from their Housing Building Manager.
Noise in or around a residence that infringes on the rights of other residents or members of the University community is a violation of this agreement. In addition, students are reminded to curtail noisy activity by 11:00 p.m. on weeknights (Sunday through Thursday) and by 1:00 a.m. on weekends (Friday and Saturday).
Pets of any kind, including aquatic, are prohibited in all University residences, unless authorized by the Office of Accessible Education. If you are found to have an unauthorized pet, you will be charged an Administrative Fee of $100 per day from the date of discovery until it is permanently removed from campus. Persistent or recurrent violation of this policy will cause you to lose your housing privileges. Authorized pets are to be leashed at all times and are never allowed in family courtyards.
It is the policy of Stanford University to maintain a drug-free campus. The unlawful manufacture, distribution, dispensation, possession, and/or use of controlled substances or the unlawful possession, use, or distribution of alcohol is prohibited on the Stanford campus, or as part of any of the University’s activities. The campus is presumed to
include all Stanford premises where activities of the University are conducted. Violation of this policy may result in disciplinary sanctions up to and including expulsion. Violations may also be referred to the appropriate authorities for prosecution.
The use of any recreational equipment is prohibited within or around the residences. Inline skates and roller skates must be removed prior to entering any residence and may not be used on any surface not designed for pedestrian, bike or auto traffic. Skateboards are banned by ordinance from all regions of Student Housing except for paved exterior pathways within Escondido Village.
You are responsible for reporting promptly any needed repairs within your room by filing a “Fix-it” form on-line, calling the after-hours maintenance hotline (650-725-1602) or during the work day contacting your Housing Front Desk. In University-owned houses, all repairs are performed by Stanford University employees or contractors hired by Stanford.
Please be advised that by submitting a “Fix-it” request, you are giving Student Housing staff and their contractors permission to enter your room to perform the requested repair work.
You may not repair, replace, remove, or in any way modify any University-owned property or cause or permit any repairs to be performed by others. In addition, you may not paint interior or exterior areas or alter any item on the interior or exterior of the room that would impact the standards set for the aesthetics, safety, or security of the building. You may not change any lock or place any additional locks on any door of your room or any other doors within your residence. If it is found that you have made an unauthorized
alteration to your residence, Student Housing reserves the right to immediately restore the area to its original condition.
Access to non-residential spaces (e.g., attics, mechanical rooms, equipment rooms, roofs) is restricted to authorized University personnel.
Stanford University is a non-smoking campus. It is the policy of Stanford University that smoking is prohibited in all enclosed buildings and Facilities, within 30 feet of all buildings, in covered walkways, during indoor or outdoor athletic events, at or within 30 feet of bus stops and other services lines, and in outdoor areas designated as “smoking prohibited” areas. In University residences, this includes all interior common areas, individual rooms and apartments, covered walkways, stairwells, balconies, outdoor areas
where smoke may drift into buildings, and during organized indoor and outdoor events. Violations of this policy will be forwarded to the Residence Dean and may result in loss of University housing privileges. Smoking is permitted in outdoor areas except during organized events. Outdoor smoking areas must be at least 30 (thirty) feet away from doorways, open windows, covered walkways and ventilation systems to prevent smoke from entering enclosed buildings and facilities. Dispose of used smoking products in designated locations, such as urns, not on hardscape or in landscaping.
Door-to-door solicitation in residences is not permitted. Students wishing to display merchandise or to conduct informational meetings in residences must have the prior approval of the residence office, Housing Front Desk, or senior residence staff member. If you are bothered by an unauthorized solicitor, please notify the University Department of Public Safety.
Housing charges include normal water, sewer, electricity, heat, and trash disposal services. You are responsible for paying for all other services or utilities. The University shall not be liable for failure to supply utilities or for an interruption in service. You must comply with University conservation measures and at all times exercise reasonable efforts to conserve resources. During the warmer months of the year (April through November), Stanford, at its discretion, may discontinue heat supply for the purpose of conserving energy.
A Communications fee from Internet Technology Services, separate from housing charges, will be billed to your account quarterly. This fee covers computing, including wireless access where available, local and domestic long distance telephone service and a telephone in each student room or apartment, and campus cable TV channels.
Student residences are wired for cable service, with courtesy service and paid subscription levels available from Information Technology Services. It is a federal offense to receive a cable television signal without proper authorization from the cable television service provider. It is also illegal to allow another party to gain access to the cable television signal from your service. You may also not affix any antenna or satellite dish to the exterior of your building or to any fence or railing.
Stanford Hospitality & Auxiliaries contracts with vending machine firms to furnish exclusive service to the entire campus. For this reason, no student groups are permitted to install vending machines of any type. The University is not responsible for money lost in vending machines.