Moving Out Early
If you move out earlier than your Residence Agreement specifies, you remain responsible for rent unless you have been released from your rent obligation under the Termination of Agreement section of the Residence Agreement—in writing—by Housing Assignments.
If you move out of University housing for any reason prior to the end of your contract period, you must file an online Termination of Occupancy form in Axess. This includes:
- Undergraduates who move out any time before the end of Spring Quarter
- Graduate students on an academic-year contract who move out before the end of Spring Quarter
- Graduate students on a full-year contract who move out before the end of Summer Quarter
You can terminate your assignment on Axess (http://axess.stanford.edu).
- Under the Housing and Dining Section
- Select the R&DE portal
- Then select the Terminate Occupancy section and follow the prompts
Students who wish to move out of housing before the end of their contract while they are still enrolled should file a petition under the R&DE Portal in Axess (http://axess.stanford.edu).
If you are just moving to a new residence or changing rooms or apartments within your current residence, you do not need to file a Termination of Occupancy form. See Moving to a new room/apartment.
Termination of Occupancy deadlines and fees
If your occupancy ceases
at the end of…
…and you file a termination
of occupancy form…
|…you are charged an administrative fee of:|
|Autumn Quarter||October 25, 2013 and before||No fee|
|October 26 - November 29, 2013||$100|
|November 30 - December 6, 2013||$250|
|December 7 - December 29, 2013*||$350|
|December 30, 2013 and after||$450|
|Winter Quarter||February 7, 2014 and before||No fee|
|February 8 - March 7, 2014||$100|
|March 9 - March 21, 2014*||$250|
|March 22, 2014 and after*||$450|
|Spring Quarter**||May 2, 2014||No fee|
|May 3 - May 30, 2014||$100|
|May 31 - June 13, 2014*||$250|
|June 14, 2012 and after*||$450|
* The maximum late termination of occupancy fee is $100 for fraternity or sorority residents and Schwab residents assigned by the Graduate School of Business.
** Students living in a Stanford residence after June 14, 2014 may not terminate their contract before the end of Summer Quarter unless they have received prior approval of Housing Assignments.
Moving Out Late
If you need to stay past your move-out date, contact your Housing Front Desk to discuss the possibility of a late departure. You will be charged additional rent for each day that you remain in your room or apartment.
In some residences, it’s not possible for Student Housing to grant requests for late departure because time is needed to clean and prepare residences for incoming students or guests. If you can’t arrange a late departure, look into alternative housing options in the Affiliate Housing section of our website.
In all graduate residences except Schwab, students with full-year contracts who need to stay past Spring Quarter but who don’t need housing for the entire summer may delay their departure to one of two extended move-out dates in mid-July or early August. These date will be available on the online termination form in April.
Last modified Mon, 18 Nov, 2013 at 14:33