Moving Out Early

If you move out earlier than your Residence Agreement specifies, you remain responsible for rent unless you have been released from your rent obligation under the Termination of Agreement section of the Residence Agreement—in writing—by Housing Assignments.

If you move out of University housing for any reason prior to the end of your contract period, you must file an online Termination of Occupancy form in Axess. This includes:

  • Undergraduates who move out any time before the end of Spring Quarter
  • Graduate students on an academic-year contract who move out before the end of Spring Quarter
  • Graduate students on a full-year contract who move out before the end of Summer Quarter

You can terminate your assignment on Axess (http://axess.stanford.edu).

  • Under the Housing and Dining Section
  • Then select the Terminate Occupancy section and follow the prompts

Students who wish to move out of housing before the end of their contract while they are still enrolled should file a petition under the R&DE Portal in Axess (http://axess.stanford.edu).

If you are just moving to a new residence or changing rooms or apartments within your current residence, you do not need to file a Termination of Occupancy form. See Moving to a new room/apartment.

Termination of Occupancy deadlines and fees

2014-15

If your occupancy ceases
at the end of…
…and you file a termination
of occupancy form…
…you are charged an administrative fee of:
Autumn Quarter October 24, 2014 and before No fee
October 25 - November 28, 2014 $100
November 29 - December 5, 2014 $250
December 6 - December 28, 2014* $350
December 29, 2014 and after $450
Winter Quarter February 6, 2015 and before No fee
February 7 - March 6, 2015 $100
March 7 - March 19, 2015* $250
March 21, 2015 and after* $450
Spring Quarter** May 1, 2015 No fee
May 2 - May 29, 2015 $100
May 30 - June 12, 2015* $250
June 13, 2015 and after* $450

* The maximum late termination of occupancy fee is $100 for fraternity or sorority residents and Schwab residents assigned by the Graduate School of Business.

** Students living in a Stanford residence after June 13, 2015 may not terminate their contract before the end of Summer Quarter unless they have received prior approval of Housing Assignments.

2013-14

If your occupancy ceases
at the end of…
…and you file a termination
of occupancy form…
…you are charged an administrative fee of:
Autumn Quarter October 25, 2013 and before No fee
October 26 - November 29, 2013 $100
November 30 - December 6, 2013 $250
December 7 - December 29, 2013* $350
December 30, 2013 and after $450
Winter Quarter February 7, 2014 and before No fee
February 8 - March 7, 2014 $100
March 9 - March 21, 2014* $250
March 22, 2014 and after* $450
Spring Quarter** May 2, 2014 No fee
May 3 - May 30, 2014 $100
May 31 - June 13, 2014* $250
June 14, 2014 and after* $450

* The maximum late termination of occupancy fee is $100 for fraternity or sorority residents and Schwab residents assigned by the Graduate School of Business.

** Students living in a Stanford residence after June 14, 2014 may not terminate their contract before the end of Summer Quarter unless they have received prior approval of Housing Assignments.

Moving Out Late

If you need to stay past your move-out date, contact your Housing Front Desk to discuss the possibility of a late departure. You will be charged additional rent for each day that you remain in your room or apartment.

In some residences, it’s not possible for Student Housing to grant requests for late departure because time is needed to clean and prepare residences for incoming students or guests. If you can’t arrange a late departure, look into alternative housing options in the Community Housing section of our website.

In all graduate residences except Schwab, students with full-year contracts who need to stay past Spring Quarter but who don’t need housing for the entire summer may delay their departure to one of two extended move-out dates in mid-July or early August. These date will be available on the online termination form in April.

Last modified Fri, 7 Mar, 2014 at 15:41