Project

Kronos Version 5 Upgrade

9/1/05. The Kronos Upgrade project has been completed. Please see the Kronos service site for up-to-date information on the Kronos time and leave reporting system.

Project Overview

This is the official site for the upgrade of the Kronos application at Stanford from version 3.4 to version 5, planned for mid summer 2005. The Kronos v5 Information Sheet contains an overview of the project from a user standpoint.

The existing Kronos site enables access to online forms for time and leave reporting as well as application access for Kronos Administrators. Time and leave reporting done using Kronos online forms, called Time and Attendance forms, will move to a new, more intuitive user interface with the upgrade to version 5. Additionally, the forms will become platform independent, so that PC users and Mac users will access the forms in the same way; no helper application (e.g., Citrix) will be needed.

Kronos Administrators who manage school and departmental time and leave reporting will also have a new, more intuitive user interface. Managers will find more comprehensive and convenient time and leave reports for their employees.

A new feature of Kronos version 5 is the ability to submit time reports (both online and via time clocks) for people with multiple jobs. Many employees have several part-time positions and will now be able to enter hours worked or use a time clock for each of those jobs.

Mission, Vision

The Kronos 5 Upgrade Project mission is to provide an upgrade, within budget, of the Kronos 3.4 system to the Kronos 5 system without any loss of functionality and reliability, and with additional capability to report time for multiple jobs, by August 1, 2005.

The vision of using Kronos at Stanford is to have a well-documented time and leave system that is easy to use, facilitates the implementation of Stanford-specific policies and processes, and allows for future upgrades, patches, or additional functions.

Roles and Responsibilities

The Kronos project team is a partnership of business owners, central offices, and ITSS. A Roles and Responsibilities chart outlines the general duties for each of the key roles.

Local procedures or practices may change as a result of this upgrade and are the responsibility of the local unit to identify and communicate out to employees.

Example: schools and departments currently using paper processes to report hours worked or leave taken may choose to begin using the upgraded Kronos system in August, necessitating local changes to how time or leave is reported by employees and/or managed by supervisors.

Typically the Human Resources manager in each school, department, or VP area is responsible for revising and articulating local employee-related procedures. A Best Practices set of documents is being prepared to assist in the implementation of any locally changed procedures.

Timeline

The Kronos upgrade to version 5 is currently planned for August 1, 2005. The timeline below shows some of the work that will occur prior to the "go live" date in August.

Kronos Upgrade Project Timeline

Kronos Upgrade Project Timeline

Who to Contact

To subscribe to an email distribution list that will send periodic updates about the project, please do the following:

  1. Send an email to majordomo@lists.stanford.edu. Include only the words subscribe kronos5upgrade in the body of the email. No text is needed for the email subject, and you should delete any signature at the bottom of your email before sending.
  2. An email will be sent to you to ask you to confirm your subscription request. After you do so, you will begin receiving periodic email updates regarding the Kronos upgrade project.
  3. If you are unable to subscribe for any reason and wish to be on the email distribution list, please submit a HelpSU request to ask to be added to the list. Use the Request category "Administrative Applications" and select the Request Type "Kronos."

To understand how local procedures or practices may change, contact your Human Resources Officer or Kronos Administrator.

Kronos 5 Project Team

Executive Sponsor

Business Owners

Kronos Management Group

School and Department User Representatives