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• IT Services Internal
• Project Management Office
• Embedded Projects

Embedded Projects

Embedded projects are work that is going on in IT Services that are managed within the functional groups rather then through the PMO. Embedded Projects include system upgrades and enhancements, hardware upgrades, facilities projects, and so on. Embedded projects typically don't need team members outside their functional group to get the project done, but may need other groups to know about the project from a support, communications, or systems integration perspective.

Embedded Project Managers

Embedded project managers report into their functional groups, and lead their projects from concept to completion. They are responsible for all phases of the project from original concept through final implementation.
Responsibilities include, but are not limited to: creating and submitting a Charter to their manager, assembling a project team, assigning individual responsibilities, confirming that work delivered meets requirements, obtaining Production Acceptance Criteria signoff, designing and managing campus readiness plans, and realizing timely completion of the project.

Identifying an Embedded Project

The key to identifying an Embedded Project is to consider Risk, Staffing, and external Communications.
We recognize that differentiating an Embedded Project from a standard change or upgrade or new service is somewhat subjective. If you are unsure about where your project fits, we encourage you to complete and submit a Charter for consideration.

If you can answer "Yes" to any three of the following list items, your project is probably an Embedded Project:

• The staff needed are primarily from your functional group
• It is not directly tied to an IT Services initiative
• It is an upgrade or enhancement
• It does not require developing rates, or a rate change
• It is work required to enable completion of an IT Servces Strategic Initiative, but is not the primary work for that Initiative
• It is important that other functional groups within IT Services has visibility to the project since it will require their participation and/or support

If you can answer "Yes" to any of the following list items, you should submit your project to the PMT via a Charter:

• There is significant risk involved with the project
• It requires a diverse, cross-functional team
• The delivery is time critical for a client
• There is significant need for client communication
• The project is directly related to an IT Services Strategic Initiative
• Funding comes from outside of IT Services
• Requires developing rates, or a rate change

Training Resources

Project Management Skills

Stanford Advanced Project Management

•   Courses

UC Berkeley Extension

•   Intro to Project Mgmt
•   Project Risk Management

UCSC Extension

•   Role of the PM

Learn iT! Courses

•   PM Essentials
•   Project Team Leadership
•   IT PM Skills

AMA Seminars

•   AMA Seminars

Project Management Professional (PMP) Test Preparation

Cheetah Learning

•   Cheetah Learning