Moving between Summer and Autumn Residence
If you are living on-campus during Summer Quarter 2007
and will be moving to a different room or apartment for
Autumn Quarter 2007, you will be moving during the summer.
Contact your Housing Front Desk to arrange your move-date. All summer moves must be completed by September 1, 2007.
When to Move
In
Your move-in date depends on the day you listed on your
housing application. Check in Axess for your expected move-in date.
Before You
Move In
Take a look at the web sites for your assigned residence
(click on the tabs above) to get acquainted with your new
residence.
Room
and Apartment Assignments
How they are done: The graduate housing staff assign
students to apartments based on the spaces that are ready
for occupancy at the time the student needs to move in.
For single students, the staff also look at roommate preferences
and other information from the students' housing applications.
For families, the staff also considers the ages of children,
so that families with children of similar ages are housed
near each other.
When will I be notified of my specific room/apartment
number? You are not directly notified. For most residences
for autumn term you may check with the Housing Front Desk to learn your tentative address. Specific room/apartment numbers are subject to change
before you check in. Specific winter and spring room/apartment
numbers are available only when you check in at your residence
office.
The assignment is tentative because of last minute changes,
cancellations, early arrival requests, unexpected repairs,
and other reasons, so we strongly advise that you
wait until you check in before changing your mailing address,
have checks printed, or ship items to your new address.
If you need to ship things, see the information about mail
and packages.
Changing
Apartment Assignments
Once the assignments are made, we do not have much flexibility
in changing them because of the short time between residents
moving out and in, so you should know that we will consider
last minute changes only for serious reasons.
If you or a member of your household have special housing
needs because of a disability or documented medical condition,
you should contact Housing Assignments to request
accommodation
forms for special assignment consideration.
Mail and Packages
Look at the web site for your assigned residence to find
out where to pick up your mail and what format you should
use for your new address. Specific information is found
on the pages for Escondido Village, Rains, Crothers/Crothers Memorial,
Lyman, and Schwab.
Forwarding
Mail
If you receive mail in your box for previous occupants,
please forward it. Print on the mail, "Please Forward" and
return it to the mail carrier or put it in one of the blue
US Postal Service mailboxes. Also, be sure to submit a "Change
of Address Card" at the US Post Office so you will
get your mail at your new address.
Packages
Your address is not permanent until you pick up your keys
because there are always last minute assignment changes
as we try to accommodate everyone and prepare each room
or apartment for occupancy. If you feel you need to ship
items to yourself before you have moved into your new apartment,
you should do one of two things:
1) Have your friends and relatives ship your belongings
to you after you have arrived.
2) Ship your belongings with a carrier, like UPS, that will
not deliver your packages until you have phoned them with
delivery information. You will need to make these arrangements
directly with the package carrier service. UPS delivers
your packages directly to your apartment.
If you are not home when packages arrive, the residence
office cannot accept them. We want to help you, but we have
no room for the volume of packages arriving for residents
and we cannot accept liability for anything that might be
lost or broken. Commercial carriers like UPS and FedEx leave
notices on your door or the door to your residence hall
to say that they attempted delivery.
If packages sent through the US Postal Service are too
big to fit in your mailbox or mail slot, you will receive
a notification slip from the Post Office telling you where
and how to pick up your package.
Checking
In
You can check in and pick up your room or apartment keys
on the day you selected on your housing application. If
you don't remember the day you picked, please check in AXESS.
You may also call the Graduate Housing Office at (650) 723-1171
to verify your check-in date.
Pick up your keys at your residence office during office
hours. If you were scheduled to check in on a particular
day, but you arrive after our offices close for the day,
no one will be available to let you in. You will need to
check into a local hotel or stay with a friend. See Community
Housing list
of local motels.
Moving
in early
If your apartment is available early, your may be able to move in early. Your rent will be prorated for the earlier date you arrange with the Housing Front Desk. To petition an early check in, e-mail
us at gradhousingadmin@lists.stanford.edu and let us know the reasons
you need an earlier check-in date.
Petitions based on significant academic reasons or a medical
condition take the highest priority for early arrival. There
is a per-diem charge for early arrival.
If we cannot accommodate you and you need a place to stay,
ask around at your department, stay with friends or relatives,
or book one of the many local hotels and motels.
Late
Arrival Notification
If you are going to be moving in after your check-in date,
we need written notification. We can accept e-mail, US mail,
and faxes (please send these to the Graduate Housing office
fax, (650) 723-0827 or e-mail
us at gradhousingadmin@lists.stanford.edu), but we can't accept phone calls alone.
If you're going to be very, very late (more than a couple
of days), also notify Housing Assignments, (650)
725-2810 so that your space is not assigned to someone else.
Keep in mind you will have to pick up your keys during your
residence office hours.
Having someone
else pick up your keys
Someone else may pick up your keys if you give us a signed
proxy letter authorizing us to release your keys to a particular
person. We'll accept US mail and faxes (please send these
to the Graduate Housing fax, (650) 723-0827), but we can't
accept e-mail or phone calls alone because we save the letter
with your signature as proof that you took responsibility
for your keys. When your friend comes to pick up your keys,
we will ask him or her to show us a photo ID, have him or
her sign their name in your place, and give him or her your
keys and check-in information. If you have a hold on your
account or are not registered, we can't give your keys to
your friend until you clear the hold and are registered.
Registration
and Identification:
You must be properly registered and have no holds on your
University account in order to check into campus housing.
International students who have an administrative hold placed by the Bechtel International Center will be allowed to check in. You must present a photo identification before signing for
your keys. You do not need to have your Stanford ID. Any
valid passport, driver's license, or other photo ID will
do. If you have sent us a proxy letter and a friend is signing
for your keys, we require him or her to show us a photo
ID as well. If you have a hold on your account or are not
registered, we can't give you or your proxy your apartment
keys until you clear the hold and are registered.
Parking
and transportation
Parking is strictly enforced throughout campus seven days a week. You may park in any of the lots adjacent to your residence
with a valid Stanford University parking permit. Purchase
a resident parking sticker at the Parking and Transportation
Office at 340 Bonair Siding Rd (half a block
north of Serra Street). They are open Monday-Friday from7:30 am to 5 pm and can be reached by telephone at (650)
723-9362 or email at transportation@stanford.edu.
Cars, trucks, and motorcycles parked in the parking lots
without a parking sticker will be ticketed, as will those
who park on the lawn, at a red or blue curb, next to an
apartment door, on a sidewalk, or in a disabled access spot.
If you have a guest, be sure to buy them a scratch-off day
permit for $4.50. They are available for sale at the Parking and Transportation
Office at 340 Bonair Siding Rd or online through Cardinal Mall. You may purchase daily scratchers on Cardinal Mall and have them delivered at your Housing Service Center Front Desk. Guests who park in residence
lots without a permit are likely to get a parking ticket.
The Marguerite Shuttle is a free shuttle bus that serves
the Stanford Campus. You can get schedules for any of the
shuttles at Tressider Union or at the Parking and Transportation Office at 340 Bonair Siding Rd.
Earthquake
Safety
Download
the earthquake safety booklet, "Be Quake Safe"
in a printer friendly format (pdf).
Bikes
There are bike racks near each residence. Please do not
leave your bike on any walkway or lock it to itself outside
your door! Besides creating a safety hazard, you increase
the chances your bike will be stolen. Use a U-lock, badbones,
and a cable lock, and if you have a particularly nice bike,
ask your roommate if you can store it inside your apartment.
Be sure to register your bike--it's your best chance of
getting it back if it's stolen. To register, visit the Parking
and Transportation Office at 340 Bonair Siding Road--permits
are $3.50 for 3 years. See also Parking
and Transportation's bike page. If you are unlucky enough
to have your bike stolen, call the Stanford Police at 723-9633.
Computing
Your room is equipped with an ethernet jack, so you can
surf the web from your bedroom. The telecommunication fee for network connection costs
$52/quarter or $78/semester and appear on your University bill along with your housing charges. To set up your computer plug it into the network jack in your room and register your inroom network connection at the Stanford University Residential Computing web site. Just click on the link for inroom connections. To get help on configurations,
go to the InRoom
Connection Page or contact your Stanford
Residential Computer Coordinators. If you don't own
a computer, you can use the computer clusters in your residence.Your
apartment key will open your computer cluster. Each cluster
is equipped with Macs, laser printers, and various software.
Printing will be charged to the University Debit Card System;
You can set
up your print account online.
Food
Service for Grad students
All apartments in Escondido Village, Lyman, Rains, and
Schwab have kitchens. Crothers and Crothers Memorial have
group kitchens, but they are not large enough for everyone
in the building to use them, so a lottery is held at the
beginning of the academic year.
It is not mandatory for residents of Graduate Housing to
purchase a meal plan. However, if you prefer not to cook
for yourself, you can arrange for food service at one of
the Dining Societies or purchase another meal plan. Check
out your options on the Dining
Services web site.
Inventory
Forms
When you move in, you and your roommate should read carefully,
complete, and return an apartment inventory and cleanliness
checklist to your residence office within five days. If
you move to another room during the year, be sure to get
a new form from the office. The checklist gives you the
opportunity to declare the condition of your room and contents
when you moved in so that you are less likely to be charged
for a pre-existing condition. The University will assume
you are responsible for any loss or damage you don't report
on your apartment inventory and cleanliness checklist when
move in and will bill you for it.
Phone and cable
Each bedroom has a jack capable of having a separate line with its own number. In every on-campus residence, Stanford provides basic phone service with call waiting, including a telephone, and a network connection with multiple IP addresses. This service is included in the Telecommunication Fee and is charged on your University bill. The basic telephone offering includes dial-tone, call waiting, free local calling, and free domestic long distance. International long distance calls as well as 411 (directory assistance) calls must be placed using a code called a Personal Billing Number or PBN. The PBN can be ordered on axess.stanford.edu at your My IT Services Site.
An in-room phone feature package, including voice mail and Caller ID, as well as Cable TV are optional services which can be ordered for a monthly fee (students must provide their own Caller ID equipment and television sets). These optional services can be ordered on axess.stanford.edu at your My IT Services Site.
The basic phone line with call waiting, as well as the in-room network connections will be active when you arrive. The only thing you'll need to do is to register your computer online by going to rescomp.stanford.edu. To determine your telephone number, dial 7-CALL from the residence phone.
In apartments,
the living room outlet can't be a separate line; it can
only be an extension of a bedroom line. If you only have
one line, a bedroom outlet must be the main outlet and the
other outlets will be extensions. Because your phone line
depends on the room you choose and whether you want to share
a phone with your roommate, you cannot arrange for service
ahead of time.
Stanford University Communications and Networking Services
offers several different cable
packages, which include national, international, and
satellite channels, courses televised by the Stanford Instructional
Television Network, and other special Stanford-originated
programming. To turn on the cable television service, which
costs approximately $28 per month for the basic analog package or $40 for the basic digital package,
sign up for it when you turn on your phone line. You will
need a 75-ohm coaxial cable with an "F" connector
at each end to connect your TV to the wall plate in your
bedroom or living room. Cables are available at Forsythe Hall in Room 190. If your tv is not cable ready, additional
purchases may be necessary.
Storage
There is very limited storage
in graduate residences. Check with your residence office
to see if outside storage is available.
You can bring extra furniture, but there is not much room
for it, so think carefully before you buy or ship it. Many
students have no trouble adding extra bookshelves, but if
you will have a roommate, bringing anything bigger for the
common areas, like extra chairs or sofas, should be done
after you have had a chance to speak to your roommate.
Some students prefer to bring their own beds, but because
there is no storage space, We cannot remove and store beds
or other residence furniture. You have to store your unwanted
furniture off-campus
at your own expense. Never store furniture, including beds,
on your patio or balcony. You will be charged for its replacement
if it is damaged. If you choose to store the bed that has
been provided, keep in mind that you are responsible for
returning it in good condition when you check out.
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