Stanford University
Residence Agreement 2007-08

Section 1: Terms of Agreement

   Introduction

   Eligibility for University Housing

   Length of Agreement

      Students Living in Graduate Housing

      Students Living in Undergraduate Housing

   Termination of Agreement

   Force Majeure

   Subletting

   Supplemental House Agreements

Section 2: Billing, Payment and Rate Information

   Billing Information

   Payment Information

   Rate Information

Section 3: Assignment Policies and Procedures

   Residence and Room Assignments

   Reassignments

   Staff Members who are Exempted into Housing

   Fraternity and Sorority Responsibilities

Section 4: Responding to Assignment

   Accepting Your Assignment

   Refusing Your Assignment

Section 5: Living in Housing

   Bicycles, Vehicles, & Golf Carts

   Child-Care Policy

   Cleaning, & Moving Out

   Construction and Renovation

   Damage, Loss, and Found Property

   Entrepreneurial Enterprises

   Fundamental Standard

   Furniture

   Guest Policy

   Inspections and University Access to Rooms

   Installing Personal Appliances

   Noise Policy

   Pets

   Policy on Controlled Substances and Alcohol

   Recreational Equipment

   Repairs or Modifications to Buildings

   Responsibility as a Member of a Community

   Smoke-Free Environment

   Solicitation

   Utilities & Telecommunications

   Cable & Television Reception

   Vending Machines

Section 6: Health, Safety and Security

   Emergency Policies

   Prohibited Items

   Disclosures, Notices, and Warnings

   Keys

   Privacy of Housing Information

Legal Notices and Information:

Notice on Test Results of Lead-Based Paint in Escondido Village and Mirrielees

Protect Your Family From Lead In Your Home

Notice from Structural Pest Control Provider

Section 1: Terms of Agreement

Introduction

This Residence Agreement is a legal and binding contract and you must sign the contract prior to taking occupancy of your housing space. You can sign the agreement either electronically in Axess, Stanford’s on-line information system, or by returning the agreement card on a printed Residence Agreement. This agreement is for a space in University housing for the entire length of the agreement period during the 2007-08 University calendar year. This agreement is not for a particular room or residence or type of housing (further references in this agreement to “room” shall mean a room, apartment, and/or suite). By signing this agreement, you accept your residence assignment and upon taking occupancy of a space, you agree to pay the required room and board rates, telecommunications fees, house dues, and any other miscellaneous fees established by Stanford University for student residences for the 2007-08 University calendar year. You also agree to familiarize yourself and comply with all University policies governing occupancy, including those set forth on Student Housing's web site (http://studenthousing.stanford.edu); to be considerate of other residents and all staff assigned to the residences; and to respect the rights of others at all times. If you wish to terminate this Residence Agreement before the end of the contract period, see Termination of Agreement below. As long as you remain eligible for Student Housing (see eligibility requirements below) and are an enrolled student, you are obligated to this Resident Agreement.

Breach of University residence policies, conduct in violation of the rights of others, or any misrepresentation of facts on your housing application, this signed Residence Agreement, or during the in-house draw process; is grounds for the immediate termination of your occupancy and/or the withdrawal of future University housing privileges and may result in University disciplinary action under Stanford’s Fundamental Standard of student conduct.

Individual students have no entitlement to live in a specific residence. They may be temporarily or permanently relocated to other housing or denied the privilege to live in any University housing at any time in accordance with University policies. The provisions of this agreement shall be in addition to the provisions of University policy and principles of applicable law.

Students deemed ineligible for University housing and denied housing privileges for violation(s) of this agreement remain financially liable for the entire term of their agreements. Students must also pay any fees and costs (including attorney fees and court costs) incurred by the University in enforcing this agreement or resolving any dispute under it. The determination of violations of this agreement and all decisions regarding petitions for exceptions to any policies in this agreement are made by the Director of Housing
Assignments, the Executive Director of Student Housing, or by other designee of the Associate Vice Provost for Residential & Dining Enterprises.

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Eligibility for University Housing

Academic Year. To be eligible to live in University housing during the academic year (Autumn Quarter, Winter Quarter and Spring Quarter or Autumn Semester and Spring Semester), you must be enrolled as a Stanford student during each quarter/semester of occupancy and be in good academic and financial standing. If you are not eligible to enroll, or if you have active enrollment holds (“negative service indicators”) by the date on which your assignment begins, you are not permitted to move into your residence. If you terminate your enrollment at any time after having moved into your residence or if active enrollment holds are added, you must file a Termination of Occupancy form and vacate your residence immediately. Specific information regarding types of housing for which specific categories of students are eligible is below:

Graduate students must be enrolled at a minimum of half-time (eight units) or as a Terminal Graduate Registrant (TGR). Graduate students who enroll in but do not complete eight units for a given academic term may be required to move out of University housing.

Undergraduate students must be considered enrolled by the Registrar's Office. If not enrolled, undergraduate students must have a permit to attend or a permit to attend for services only from the Office of the Registrar in order to remain eligible for housing. Undergraduate students who are approved to take a Graduation Quarter through the Office of the Registrar are not eligible for housing.

Freshmen and transfer students who are enrolled students are required to live in a University residence designated by Housing Assignments.

Non-matriculated students are eligible to live in University housing only if all matriculated students can be accommodated. If your status changes to non-matriculated after you are assigned to University housing, you must notify Housing Assignments immediately upon learning this. If all matriculated students can be accommodated, you remain under contract. If all matriculated students cannot be accommodated, you may be required to move out of University housing.

Staff and faculty members who have been approved by the Offices of the Provost or Vice Provost for Student Affairs may be eligible to live in graduate housing.

Summer Quarter Eligibility. To be eligible for University housing during the Summer Term you must fall under one of the following categories.

(1) Students living in Graduate Residences with a full-year contract. Students with full-year contracts have Summer Quarter included in their contract. Students are responsible for their summer contract once the quarter begins unless you have filed a Termination of Occupancy form with Housing Assignments. If you have renewed your contract for the next year, you are not eligible to terminate your contract.

(2) Stanford students without a full-year contract can apply for Summer Housing if they are in good academic and financial standing and are either:

• Enrolled for Summer Quarter
• Not enrolled for Summer Quarter, but were enrolled Spring Quarter/Semester and plan to enroll Autumn Quarter/Semester 2008-09 and are considered term eligible for Autumn Quarter/Semester by the Registrar's Office
• Students who graduate Spring Quarter/Semester 2007-08 may sign up for an eight-week summer contract.

Eligibility Provided and Granted Through Petition

Post-Graduation Quarter Petitions. If your terminal degree is conferred at the end of autumn or winter term, you may petition Housing Assignments to remain in University housing un-enrolled for one term immediately after degree conferral. Petitions are approved on the condition that all enrolled students can be accommodated. The University, at its discretion, may approve or deny all or a portion of a given population (e.g., couple without children, undergraduate female, graduate male) based on projected demand. In the event that not all petitions are approved, priority will be based on date of receipt by Housing Assignments and reason for staying. You may not audit classes or work on an honor’s thesis, an honor’s project, a dissertation, or any outstanding incompletes during this “post-graduation quarter.” Petitions for a post-graduation quarter must be filed at Housing Assignments by October 26, 2007 if your degree is to be conferred at the end of autumn term, or by February 8, 2008 if your degree is to be conferred at the end of winter term. Students who graduate at the end of spring term are permitted to stay in housing until the end of the 8-week summer contract and do not have to file a petition.

Vacation Quarter Petitions. Upon petition, graduate students may be permitted to live in housing as not-enrolled students for one “vacation quarter” during winter or spring if:

1. They are on official leave from the University;
2. They have been enrolled during the previous three consecutive quarters (including summer);
3. They enroll for the quarter following a leave; and,
4. All enrolled students can be accommodated if living in an academic year residence.

Graduate students who have renewed their contracts for the 2007-08 University calendar year may take a vacation quarter during autumn term if they remain in continuous occupancy in their same room or apartment during the previous summer term and meet all other criteria outlined above.

Maternity/Paternity Leave. Upon petition, you may be permitted to live in housing while not enrolled for one quarter if you are on maternity/paternity leave and enroll for the following quarter. Graduate students who are granted a Childbirth Policy accommodation have an enrolled status with the Registrar's Office and can continue to remain in housing without petition.

Medical Leave. Upon petition, you may be permitted to live in housing while not enrolled for one quarter if you are on medical leave and plan to enroll for the following quarter. Students requesting medical leave must provide documentation to the Student Disability Resource Center and receive permission from their Resident Dean and Resident Fellow(s) if living in undergraduate housing.

Eligibility for Specific Categories of Housing

Students are eligible for specific housing locations based on demographic information. Here are the categories available:
Single students and students who are attending Stanford without their spouse/partner and/or children are eligible for assignment to Single Student Housing only.
Couple without Children Housing is available to graduate and undergraduate students without children who are living with their spouse or with a same-sex or opposite-sex domestic partner. For the purposes of this agreement, a domestic partnership is defined as an established, long-term partnership with an exclusive mutual commitment in which the partners share the necessities of life and ongoing responsibility for their common welfare.
Student with Children Housing is available to students who have legally dependent children living with them. Housing is not provided for extended families, including the parents and siblings of students or live-in day care staff. Exceptions to this policy are approved only in unusual circumstances. (Further references in this agreement to "single students," "couples without children," and "students with children" mean any student, regardless of marital or family status, living in housing designated for single students, couples without children, or students with children, respectively.)

Change in Marital or Family Status. If a change in your marital or family status necessitates assignment to a different type of housing, you must immediately apply for reassignment at Housing Assignments. Couples made up of two Stanford students living in Couple without Children Housing must both request reassignment to single student housing if their relationship dissolves. If the University is able to reassign you within a reasonable period of time, you must accept reassignment. Your housing rental rate will change on the day you move into your new assignment. If a vacancy does not occur in the type of housing appropriate to your new status within a reasonable period of time, you may then petition to be considered for release from this contract at the end of the current academic term.

Personal Attendants. If you have a disability or documented medical condition that requires you to have a documented personal attendant, you must notify the Student Disability Resource Center. The Student Disability Resource Center is located at 563 Salvatierra Walk, Stanford, CA 94305, and (650) 723-1066. The attendant's name (and student status if applicable) must be filed with Housing Assignments before a key is issued for the attendant. Housing Assignments must be notified in writing if you are no longer in need of an attendant or if the name of your attendant changes. In undergraduate residences that require a meal plan, an additional meal plan must be purchased for a live-in attendant. Family members are not eligible to serve as personal attendants in Undergraduate Housing.

Occupancy. If you live in Single Student Housing, occupancy of your room shall be only by you and your assigned roommate(s) (if any) and by no other person(s) except a documented live-in personal attendant. If you live in Couple without Children/Student with Children Housing, occupancy shall be only by you and your spouse/partner and/or dependent children listed on your housing application and by no other person(s) except a documented live-in personal attendant as described above. Family members authorized to live with you must comply with all terms and conditions of this agreement. You are responsible for your family members or live-in personal attendant and for their compliance with all terms and conditions of this agreement. You (and any family members living with you in Couple without Children/Student with Children Housing) must occupy your assigned space for at least 50 percent of the time during any given week. Any and all planned changes in occupancy must be reported to Housing Assignments. Failure to report changes in occupancy may be grounds for termination of your occupancy in University housing.

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Length of Agreement

This Residence Agreement is for all housing assignments made for the 2007-08 University calendar year including renewals from 2006-07. Length of the agreement depends upon your residence assignment, your housing category (single, undergraduate, single graduate, couple without children or student with children), and your academic program. Actual dates of your contract appear in Axess when you view your assignment. If you change residence locations during the year, the length of your agreement may change, but terminations of contract are only accepted under specific conditions. (See Termination of Agreement below)

This agreement begins on the date that you take occupancy of your room or the date that your contract begins (whichever is earlier) until the last day of the contract period. Once you receive a key to your assigned residence, you are considered to have taken occupancy, regardless of whether or not you have moved your belongings into your room. Housing assignments can be held for seven days after the contract begins with written notice, although billing begins the first day of your housing contract. If you fail to check in at your assigned residence office by 5 p.m. on the second day after your contract begins without providing prior written notice of a late arrival to your local residence office, your housing assignment is cancelled and you are charged a $300 administrative fee for Autumn Quarter/Semester or a $200 fee for Winter Quarter, Spring Quarter/Semester, or Summer Term. Phone calls are not accepted, with the exception of students who encounter travel delays on the way to Stanford. With written notice of a late arrival, if you fail to check in at your assigned residence by seven days after the start of your contract, your assignment is cancelled and you will be charged the fees stated above unless you have written notification from Student Housing allowing a later check-in.

Length of Residence Agreements is different between Graduate and Undergraduate Housing depending on where you are living. Below is an explanation of each:

Students Living in Graduate Housing

Graduate Housing refers to Single Graduate student housing, Couple without Children housing, and Student with Children housing. Depending on your assignment location, all students living in graduate housing have contracts for either the full University calendar year (Autumn, Winter, Spring, and Summer Quarters) or for the academic year (Autumn, Winter, and Spring Quarters), or for that portion of either period remaining at the time of assignment. Specific start dates are listed below. Law students have semester contract dates instead of academic quarter dates. Actual dates for your agreement are available in Axess with your residence assignment.

Students in Continuous Housing from 2006-07. Students in graduate housing, who remain in continuous occupancy from the 2006-07 academic calendar year, including those who have renewed their housing contract, begin their contract for 2007-08 on September 1, 2007. Contract dates for students living in a full-year Graduate Housing are September 1, 2007 to September 1, 2008 and for students living in academic year residences September 1, 2007 to June 16, 2008 except for law students and students living in Schwab. (See Academic-Year Contracts below.)

Full University Calendar Year Contracts. The majority of students living in graduate housing live in buildings that have full University calendar year contracts (hereinafter called "full-year contracts"). All those in Couple without Children/Student with Children Housing are on full-year contracts. Your contract begins on the effective date of your assignment. If you renew your contract for the 2008-09 year or you are assigned in the 2008-09 lottery, your contract will end on September 1, 2008, and your new contract will begin on the same day. If you do not have a contract for 2008-09 year, your contract will terminate at the end of the 2008 eight-week summer session August 17, 2008 unless you are enrolled for the ten-week session. If you lose eligibility for student housing and need to cancel your contract early, you must file a Termination of Occupancy form (see Termination of Agreement below). You are allowed to cancel your contract for Summer Quarter by submitting a Termination of Occupancy form as described below, but then you cannot renew your housing agreement for the 2008-09 year and will have to enter the 2008-09 lottery to receive an assignment. (See summer information below.)

Academic-Year Contracts. If you are assigned to an academic year residence, your contract begins on the effective date of your assignment and ends on June 16, 2008 (May 7, 2008 for law students and June 13 for students in Schwab). Students who wish to add summer to their contract must apply for the Summer Allocation by May 11, 2008, and if assigned in the Summer Allocation agree to move to a full-year residence, and agree to pay for summer rent at the rate of the residence to which they are assigned.

Contract Start Dates for Students Moving into Graduate Housing during the 2007-08 Academic Calendar Year. The contract dates for move-in for each term of the 2007-08 year for graduate residences are as follows. (These dates are subject to changes in the University academic calendar.) These are the dates on which contracts begin for those assigned through the lottery or the Autumn Waiting List, Winter Waiting List, Spring Waiting List, or Summer Waiting List. Students assigned at walk-ins may have different start dates. In some situations, students may begin their contracts earlier than these dates if arranged through their Housing Service Center, but contracts cannot begin later than these dates for each term unless the room is not available or the student's contract begins on a later date. All students who stay in continuous housing from 2006-07 begin their contract on September 1, 2007. Students assigned to Mirrielees for Autumn Quarter are only obligated to Autumn Quarter/Semester dates. Students assigned to undergraduate co-ops may need to adjust their start dates depending on the undergraduate housing start, and end dates; and they are required to move out during winter break. (See Undergraduate Housing below.)

¹ All graduate housing residents have the option to choose from three start dates for Autumn 2007. Your contract begins on the date listed in Axess and you must pay from the date you select regardless of whether or not you move in later (as long as you follow late arrival .notification policies under Length of Agreement). Some graduate programs begin early, and these students are allowed early arrival options if the programs begin before September 1, 2007, but they must pay for these additional days. Students with school-aged children can begin their contract on August 24, 2007. Students must pay for every day in housing.
² Students who are graduating and living in Schwab need to make arrangements to stay for commencement with the Schwab front desk staff. Students living in Schwab who wish to stay for summer quarter must apply for summer allocation housing lottery by May 11, 2008 and will be required to move to another housing location.
³ Eligible students may also elect the ten-week summer contract and remain in housing until September 3, 2008. Graduate Housing residents who are assigned housing for the 2008-09 year or renew their contracts will automatically have their contracts extended until September 1, 2008.
⁴ First-year students begin their contract on August 21, 2007. Second- and third year students are also allowed to begin their contract at this time.

Graduate Students Requesting Only Summer Quarter Housing. Students who need housing for summer quarter only and those who want to arrive a quarter early for their Autumn Quarter/Semester assignment must apply for Summer Housing in spring of 2008. For eligibility for summer housing, (see Eligibility for University Housing, below). Graduate housing residents who are assigned to different Summer and Autumn residences, may be required to move into their Autumn assignment during the middle of summer. Students must contact their Autumn Housing Services Center for their move dates. The contract dates in University residences for summer term 2007-08 are as follows:

Students Living in Undergraduate Housing

Contracts for students living in undergraduate housing are academic year contracts (Autumn Quarter, Winter Quarter, and Spring Quarter). Upperclass student contracts begin on Thursday, Sept. 20, 2007, except for the Row where contracts begin on Monday, September 17, 2007. Freshmen and Transfer student contracts begin on Tuesday, September 18, 2007. Academic year contracts end on June 13, 2008 unless you are graduating (see Contract End Dates below). Upperclass students who request and are granted early arrival housing in the Autumn are charged a premium per diem rate for each day before their contract start date. New freshmen and transfer students are not allowed to arrive early unless participating in a pre-season NCAA athletic team that stays on campus for pre-season housing. Students who are going overseas or who will not be enrolled for part of the academic year need to file a Termination of Occupancy Form indicating why they will move out. Filing a Termination of Occupancy form does not automatically cancel your financial obligations, and you may continue to pay contract breaker fees for the remainder of the academic year. (See Termination of Agreement below) 

All undergraduate residences close during the Autumn-Winter break period except for Private Title Houses (Sigma Chi and Chi Theta Chi), and Hammarskjöld. Students must move out of housing by noon on Saturday, December 15, 2007 and cannot return to housing until Sunday, January 6, 2008. Graduate housing remains open during this period. Students who live in residences that close during this period and who need to remain on campus must make other living arrangements; University housing is provided on a limited basis for an additional fee in Crothers and Crothers Memorial Halls only for a few international students who are unable to return home over the break. Residences remain open during the Thanksgiving break period and the Spring break period.

Most undergraduate residences close for the summer and are used by summer conference visitors. Students who wish to stay for the summer can apply for summer housing which is offered in a limited number of residences. A per diem housing fee, which varies by residence, is charged to students assigned to housing during the Spring-Summer and Summer-Autumn academic recesses. Students who have a Spring Quarter contract and are staying for Summer Term are required to pay the Spring-Summer interim fee.

If you are living in Hopkins Marine Station housing, this Residence Agreement is for the applicable academic quarter that you will be present. You must be an enrolled Stanford student during each quarter/semester of occupancy.

Below are the dates that contracts begin and end for each academic quarter for Single Undergraduate Housing. If students living in undergraduate housing wish to stay for summer, they must apply for summer housing.

¹ Autumn Quarter contracts for students assigned to the Row begin on Monday, September 17, 2007. New students have earlier arrival dates that will be announced in the publication Approaching Stanford.
² Students who are graduating and/or participating in Commencement may remain in residence until June 16, 2008. Undergraduate housing residents who are not graduating but are assisting with commencement must move out by noon. Graduating undergraduate housing residents must move out by 2:00 p.m.
³ Students who are in housing for Spring Quarter and sign a Summer contract are required to pay for the interim period from Spring Quarter to .Summer Term. Move dates to summer housing vary depending on your summer assignment.
⁴ Undergraduates have the option to extend their summer contract to remain in housing until autumn if they sign up for the ten-week summer session and Summer-Autumn Interim housing. This is an extension to your contract and is an additional fee.

Authorized Occupancy Outside of Contract Dates. All of the provisions of this agreement remain in effect for students authorized to check into residences before the occupancy dates listed in the subsections above, to remain in residences after the last dates of occupancy listed above, or to remain in residences during academic recess and reading periods. Students who are authorized to move in early or stay late are responsible for any applicable early arrival or late departure fees. Undergraduate Housing residents will be charged a premium rate during these periods.

Unauthorized Occupancy. If you occupy a room or residence without authorization before your scheduled move-in date, after your scheduled termination of occupancy date, after the closure of residences for the Autumn -Winter academic recess, or at any time outside your contract dates, you are charged an unauthorized occupancy fee for each day or portion thereof until the space is completely vacated. Your room is not considered completely vacated until you remove all your belongings and return your key to the appropriate staff member or drop your key in a designated key drop-off box. If you have lost your key, you must still check out with your Housing Service Center or send them notification in writing the day that you depart. You will be charged for your room until your Housing Service Center knows that you have left your room. You may not remain as a guest in the room after checking out. The daily unauthorized occupancy fee is $175 for Single Student Housing and $225 for Couple without Children and Student with Children Housing. The University also reserves the right to assess these charges if you occupy a room or residence after your eligibility for University housing has ceased or if you allow guests to stay with you longer than permitted (See Guest Policy below). Occupying a room or residence without authorization may also result in withdrawal of current and/or future housing privileges.

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Termination of Agreement

University Initiated Termination of Agreement

The University may terminate this agreement and your occupancy rights at any time after giving you notice for any of the following reasons:

1. You have ceased to be eligible for housing (see Eligibility for Housing above).
2. You have failed to pay any amount due to Stanford under this agreement.
3. You have breached this agreement or any supplemental house agreement.
4. You have been absent from your room for more than fourteen consecutive days without paying rent. You remain liable for room rent obligation under terms of this agreement and the University may dispose of any property remaining at the residence (at your expense).
5. The University reserves the right to terminate mandatorily the occupancy of undergraduate students assigned to housing during an unguaranteed year in order to meet its guaranteed housing obligations to undergraduate students.
6. If Stanford is closed, or during emergencies, the University immediately and without notice may terminate this Residence Agreement and close residences. If a residence is totally or partially destroyed by any cause, the University is not obligated to rebuild or replace it, and may terminate occupancy and this agreement upon notice to residents.

Student Initiated Termination of Agreement

You must file a Termination of Occupancy form online at http://housing.stanford.edu if you move out of University housing for any reason prior to the end of your contract period. (See Length of Agreement above.)

Returning keys to the Housing Service Center and vacating your room does not constitute notice of termination of occupancy or relieve you of any obligations under this agreement.

Your housing space is assigned to another student as of the effective date of termination of occupancy; consequently, you may not be able to extend your occupancy beyond that date.

If you move out of housing and you are not eligible to cancel your contract according to the terms of this agreement, you will be billed for the remainder of the academic year at the "contract breaker" rate as long as there are vacancies in your category of housing (e.g. single male graduate, single female undergraduate, etc.). The "contract breaker" rate is the lowest rate for the category of housing to which you are assigned, exclusive of house dues. Students on a University board plan who breach their contract will be charged a fee to cover administrative overhead. If no vacancies remain in your category of housing by the end of the assignment period, you will be released from contract with a $400 administrative fee.

Al decisions regarding release from this agreement are made by the Director of Housing Assignments. If you are released from your housing contract (and hence your rental obligation) and if you do not remain in residence the entire term for which you have reserved a housing space, you are charged a $400 administrative fee.

Termination Permitted or Required Under the Residence Agreement

You may be released from your contract if you terminate for any of the following reasons:

1. You have ceased to be eligible for housing (.e.g. ceased enrollment including received terminal degree, taking leave of absence, transferring to another university, etc.).
2. You will be an enrolled student studying away at a Stanford Overseas Studies center, Stanford in Washington, or Hopkins Marine Station, or participating in research or in a law school externship outside the Bay Area.
3. You a) live in Student with Children Housing or are an approved faculty/staff member and b) have filed a termination form to move out at the end of an academic term.
4. You have received written approval to be released from contract by Housing Assignments.

It is your responsibility to immediately notify Housing Assignments directly if your eligibility for University housing ceases. If your eligibility will cease at the end of an academic term, you must give notice of termination of occupancy by the dates listed in the chart below. If you complete requirements for graduation before the end of an academic term, you remain liable for your room charge for the duration of that term.

If you will be an enrolled student studying away, you must give notice of termination during the quarter/semester prior to the start of your program. If you will be participating in research or in a Law School externship outside the Bay Area, in addition to filing a termination of occupancy form, you must also file a petition at Housing Assignments.

If your eligibility for University housing or your enrollment plans change after you give notice of termination of occupancy (e.g., you decide not to stop out, you withdraw an application to graduate, you decide not to attend a program away from the Stanford campus), you must notify Housing Assignments immediately as you remain responsible for your room rent obligation according to the terms of this agreement.

All terminations are reviewed by Housing Assignments and are approved only after verification of the student’s eligibility to terminate. Students that remain eligible for housing will not be released from their obligation to pay rent even if they move out and will be required to pay "contract breaker" rent. All decisions regarding release from this agreement are made by the Director of Housing Assignments.

If you are released from your housing contract (and hence your rental obligation) but do not remain in residence the entire term for which you have reserved a housing space, you are charged a $400 administrative fee.

If you give notice of termination of occupancy for an allowable reason for the end of an academic term, you are charged the following administrative fees:

† The maximum late termination of occupancy fee for Fraternity or Sorority residents is $100 since the Fraternity or Sorority remains liable to the University for the full occupancy fee. The late termination of occupancy fee for Schwab residents assigned by the Graduate School of Business is $100.

* These dates apply only to students who have signed a full-year contract. Students who have signed an academic-year contract do not need to complete a Termination of Occupancy form for the end of Spring term because their Residence Agreements expire at the end of Spring Quarter/Semester.

^ Students in residence after June 21, 2008 who have not received prior approval from Housing Assignments will not be permitted to terminate their contract before the end of summer term.

Contract End Dates for Students Moving Out of Housing during the 2007-08 University Calendar Year

The move-out dates for those terminating their contracts at the end of Autumn Quarter/Semester, Winter Quarter, Spring Quarter/Semester or Summer Quarter of the 2007-08 year are as follows. (These dates are subject to changes in the University academic calendar) Students who lose enrollment status during the year may have termination dates in the middle of terms, but this must be documented in writing from Housing Assignments.

Most contracts end at the conclusion of a term. Standard check out time is noon except for the end of spring quarter when check out time is 8:00 AM. Student Housing reserves the right to change check-out times as required and will notify residents through the Student Housing websites, TOC form, Stanford email, or student newsletters. You are required to pay until the last day of your contract regardless of the date that you actually move out of housing. If you extend your housing beyond these dates, you will pay for each day in housing, and if not approved, at the unauthorized occupancy rates. All students who stay in continuous housing from 2007-08 and have a new contract for 2008-09 will end their contract on September 1, 2008 and begin their new contract on the same day. Graduate students assigned to Row co-ops will follow the contract dates of Undergraduate Housing.

¹ Upperclass law students who terminate occupancy at the end of Autumn Semester must move out by December 19, 2007.
² Academic-year contracts end at the end of Spring Quarter/Semester. Students on academic-year contracts can apply for summer housing in spring, 2008 through the summer allocation. (See “Length of Agreement.”) Students with full-year contracts can terminate the summer portion of their contract if they file a Termination of Occupancy Form by the dates listed above, but they will not be eligible to renew their contract for the 2008-09 year.
³ Schwab residents arrange through the Schwab front desk staff to stay for graduation weekend. Graduating Undergraduate students are permitted to stay through 2pm on Monday, June 16. Upon approval students working for commencement may be allowed to extend their stay in undergraduate housing until June 16 which will be billed at the late departure rate per day.
⁴ Eligible students may also elect the ten-week summer contract and remain in housing until September 3, 2008. Graduate students who are assigned housing for the 2008-09 year or renew their contracts will automatically have their contracts extended until September 1, 2008. Undergraduate students who are on a ten-week contract can elect interim housing to extend occupancy until the start of their Autumn contract.
⁵ Students who are graduating and wish to stay through University commencement ceremonies can terminate their contract on June 16, 2008.
⁶ Only Law School students who are enrolled Spring Semester and are living in housing are eligible for this term of housing. Students who wish to move on campus for summer can apply through the summer allocation process.

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Force Majeure

The University assumes no responsibility for failure to perform any terms or conditions of this Residence Agreement due to any force majeure. For purposes of this Residence Agreement, the term "force majeure" shall mean fire, earthquake, flood, act of God, strikes, work stoppages or other labor disturbances, riots or civil commotions, litigation, war or other act of any foreign nation, plague, epidemic, pandemic, power of government or governmental agency or authority, or any other cause like or unlike any cause above, mentioned which is beyond the control or authority of Stanford.

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Subletting

Students living in Graduate Housing may be permitted to sublet their apartments during the summer term to persons formally affiliated with Stanford University. Some graduate students may be able to sublet for one term during the academic year. Residents who will be away from campus during their vacation quarter or registered in absentia for one quarter may sublet their rooms or apartments by finding qualified Stanford affiliates to sign sublease agreements at their Housing Service Centers. Requests must be approved through your local Housing Service Center. Information on subletting is available through an online database at http://sublease.stanford.edu. Stanford undergraduate students are not eligible to sublet rooms in Graduate Housing. Due to increased demand during the Autumn Quarter residents must sublet to a Stanford Graduate Student during that quarter. Students are not permitted to charge more for their room than the rental rate they pay. Single students who live in shared occupancy rooms must have their roommate(s) sign the subletting agreement to acknowledge that they have been informed of the sublet. Roommates may complete a property use restriction form that describes personal items the roommate does not want the sublessee to use.

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Supplemental House Agreements

Some residences require residents to sign a supplemental house agreement because of special conditions that apply to that residence. If you do not fulfill the requirements of the supplemental agreement, the University will reassign you to another residence for the remainder of the term of this Residence Agreement or may terminate your occupancy, at its discretion.

Supplemental house agreements may in no way cancel or supersede this agreement. In the event of conflict, the order of precedence regarding the student’s obligations and rights shall be University policy, then the Residence Agreement, then any supplemental house agreements. If you do not sign your supplemental house agreement, a hold may be placed against your future enrollment.

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Section 2: Billing, Payment and Rate Information

Billing Information

Charges for rent, board, telecommunications, house dues, and any other miscellaneous fees are charged by academic term or when the fee is assessed. (See billing cycles under Rates below) You agree to pay any other fees that may be assessed through supplemental housing agreements or board bills that are assessed through all undergraduate houses not on a Stanford University Dining plan (except Mirrielees). If you change residences during the year, your rates may also change. Upon occupying the new room, you agree to pay the rates for the new assignment. All billing disputes must be raised within 12 months of their first appearance on an account or statement.

Billing Through Student Financial Services. Fees for room rent (except in private-title residences, fraternities and sororities), telecommunications fees, and Stanford Dining meal plans are charged by term on your University Bill prepared by Student Financial Services. For undergraduate students, all term charges are due the 15th of the month prior to the start of the quarter unless otherwise specified. All other charges are billed monthly. Monthly bills are generated on the 20th of each month and due on the 15th of the following month. If you are assigned housing after the beginning of the quarter/semester, you will be billed on the next billing cycle after the charges are incurred. Students in undergraduate housing may be charged at a slightly higher daily rate for moving in earlier than their contract start date or extending beyond their end date.

Billing Through Your Student Managed House. Fees for room rent in private-title residences, the fraternities and the sororities, and fees for meal plans in all student-managed houses, the Toyon Hall associated Stanford Eating Clubs, and the Suites Dining Societies are required and billed by and paid directly to the financial manager of the respective house or organization. These bills are based on your pro-rated share of all financial obligations of your house, eating club, or dining society. The schedule for these payments may vary from house to house. A mandatory board plan is required in all on-campus undergraduate residences except Mirrielees. Students in Row houses should contact their kitchen manager with any questions concerning their board bill. You may receive a bill from the university for your share of any unpaid bills after the end of the academic year.

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Payment Information

Billing and payment services are delivered electronically on a monthly basis through Stanford ePay, Stanford’s online billing and payment service. Bill notification is sent to a student’s email address as recorded in Axess. Payment can be made through eCheck via Stanford ePay, credit card via Stanford ePay, checks via mail, walk-in payment, wire transfers, or dropping a payment in the drop box at 632 Serra Street, Room 150. Specific payment information can be found on the Student Financial Services web site or the Housing Assignments Web site.

Bills that are overdue may generate holds on your account that block enrollment, transcripts, and degree conferral. Acceptance of payment of delinquent rent does not waive Stanford’s right to terminate your occupancy for any other breach of this agreement. Acceptance of partial payment of delinquent rent does not waive Stanford’s right to terminate your occupancy for failure to pay other outstanding rent. 

Matriculated students with children may also pay their room charge in monthly installments if accompanied by a rental coupon. Rental coupons are available at the Housing Assignments Office in the Harold Module at 630 Serra Street, Suite 110. Each monthly installment is due and payable at Student Financial Services on the first day of the month. Rent for the first and last months of occupancy is pro-rated, if appropriate.

Residents who are not matriculated or not enrolled students (including summer visitors) must pay all room and meal plan charges in full before assuming occupancy of a room.

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Rate Information

Rent

Rent is based on residence, student category, and type of housing. Rates are listed on the Student Housing web site. Undergraduate housing and Stanford Dining rates are at http://www.stanford.edu/dept/rde/has/tour/ugtour/reschart/ucresnotes.html, and Graduate Housing rates are available at http://www.stanford.edu/dept/rde/has/tour/gradtour/rateschart.html. Rates are based on the annual room and meal plan rates that are approved for the 2007-08 University calendar year. If student contracts begin before September 1, 2007 you will pay for any additional days at the 2007-08 rates. If you change residences during the term of this contract, your rent may also change.

Rent Billing Cycles. Students living in Undergraduate Housing will be charged rent by term according to the following dates:

Autumn Quarter September 20, 2007 to noon, December 15, 2007

Winter Quarter January 6, 2008 to noon, March 22, 2008

Spring Quarter March 30, 2008 to 8am., June 13, 2008

Summer Quarter June 21, 2008 to noon, August 17, 2008

Students living in Graduate Housing pay for every day in housing and will be charged rent by term based on monthly rates. These billing dates do not necessarily reflect contract dates if you end your contract at the end of a term or begin your contract after September 1, 2007. Contract dates that do not reflect the dates below will be pro-rated on the basis of a 30-day month, regardless of the actual days in the month. The period for which you will be charged rent for each academic term is on the chart below.

Meal Plans

Graduate Residences. Meal plans are not required for students living in graduate residences including Crothers Halls, Escondido Village, Lyman, Rains, or Schwab. Students assigned to these residences may purchase a meal plan by contacting Stanford Dining at http://dining.stanford.edu or diningservices@stanford.edu.

Undergraduate Residences. Meal plans are required for all students living in undergraduate housing locations except for Mirrielees. Students living in these residences are required to take and pay for one of the standard meal plans offered by the residence to which they are assigned. In undergraduate residences that require a meal plan, an additional meal plan must be purchased for a live-in attendant.

Student Managed Dining Plans. In Toyon Hall and the Suites, students must join an affiliated, student-managed eating club or dining society, respectively, and purchase the required meal plan. In self-operated and cooperative houses with student-managed kitchens, residents must purchase the house meal plan. Students who hold student-managed meal plans should contact their kitchen or dining manager with any questions concerning their board bill or exemptions.

Stanford Dining Plans. Students living in Branner, Florence Moore, Sterling Quad, Lagunita, Manzanita Park, Murray House, Roble, Stern, Yost House, or Wilbur are required to sign up for a Stanford Dining meal plan. Exemptions to meal plans in these locations are made only by Stanford Dining. Stanford Dining meal plan charges begin on the first day of the quarter as specified in the contract dates below. Meals are not served outside of the contract periods or during academic recesses (e.g. spring break).

House Dues

House dues may be charged on the University Bill or directly by the individual house. If house dues are assessed from community members, you agree to pay the dues even if they change during the year. House dues are set by the residence staff of individual residences or by the Office of Residential Education (for undergraduate residences) or the Graduate Life Office (for graduate residences). House dues vary by residence and may also vary by term. If you have questions about house dues, you should contact your Housing Service Center (in graduate residences) or your residence staff directly (in undergraduate residences).

Telecommunication Fees

All residents are required to pay a quarterly Telecommunications Fee per term which is assessed for all University Residences (http://rescomp.stanford.edu/student/services/inrooms/newfeefaq.html for more information) Stanford operates its own telephone system. A shared, pre-installed phone with local calling and call waiting is standard in all residences and is included in the Telecommunications Fee. Optional features are available for additional charge from Information Technology Services. Except in the Schwab Residential Center, the Telecommunications Fee also funds in-room internet access.

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Section 3: Assignment Policies and Procedures

Residence and Room Assignments

The Residence Agreement is for a space in University housing and not for a particular room or residence or type of housing. Assignment to a University residence or reassignment to a different residence (including but not limited to a different house within the same residence complex) is made only by Housing Assignments.

Specific Room Assignments

Undergraduate Residences. In houses on the Row, specific undergraduate room assignments are determined by house residents. In all other undergraduate residences, assignments to specific rooms are made by residence staff members designated by Residential Education. After the first round of the draw, room assignments are normally made through an in-house procedure that varies from house to house. For specific information see the Housing Assignments web site.

Graduate Residences. In graduate residences, specific room assignments are made by Student Housing Associates in the Housing Service Centers. Any change in room assignments must be authorized by a designated residential staff member.

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Reassignments

Reassignments may be made as described below. Changing residences without the advance and express permission of Housing Assignments or rooms without the advance and express permission of a designated residential staff member is grounds for eviction from the residence system.

Student Request for Reassignment. Students may request reassignments to another residence through the Housing Assignments Office. Reassignments are made at walk-in rounds in the Housing Assignments office after all other students who are in the same category of housing have been assigned. Students in undergraduate housing must have a Residence Dean sign a request for reassignment. There is a $200 fee for reassignment. Requests to change rooms within an assigned residence are approved by the local residence staff. It is the student's responsibility to notify Housing Assignments if such a request is granted. For emergency purposes, Student Housing needs to know the room assignment of each student living in campus housing. In Single Student Housing, most rooms require shared occupancy, and by accepting an assignment, you are expected to communicate with and to live cooperatively with your roommate(s), to be respectful of their differences, and to agree on living habits. Students are not released from contract because of roommate conflicts. Students with roommate conflicts are expected to work with their roommates/Residence Dean to resolve differences.

Mandatory Reassignments. The University reserves the right to reassign you to another room or residence at any time during the term of this agreement. In particular, you may be required to move:

1. If the space to which you have been assigned is required for a student with a disability;
2. To consolidate spaces which will allow the gender conversion of a room required to meet the undergraduate housing guarantee;
3. To make your apartment available for renovation or conversion to a different residence type or category or for conference use; or,
4. To consolidate graduate or undergraduate students in rooms. In the alternative, graduate and undergraduate students may be assigned together if there are graduate or undergraduate vacancies.

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Staff Members who are Exempted into Housing

If staff members choose to resign from their positions before the Autumn term begins, they will be considered for housing only after all other students have received an assignment. This will be at the end of the walk-in rounds. If student staff are removed from or resign their position after they have moved into housing, they will be required to move out of their current residence and will be reassigned into an available space within their category of housing (female-undergraduate, male-single graduate, etc.). They are not guaranteed housing that is similar to their assignment as a staff member (e.g. single room on the Row). As long as the staff member is still enrolled and in good academic and financial standing, they will still be obligated to this residence agreement.

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Fraternity and Sorority Assignments

All fraternity and sorority obligations described herein pertain to the fraternity and sorority group as a whole and,
by extension, to each individual who elects to live in that fraternity or sorority, including boarders. Fraternity and sorority members recognize and agree that the organization has no entitlement to continued use of the residence assigned to the organization or to an alternative residence or other space. The agreement to assign a fraternity or sorority to a residence may be terminated at any time at the University's discretion upon written notice to the chapter president.

Guaranteed Housing. The University requires and depends on housed fraternities and sororities to fill their rated housing spaces with enrolled undergraduate Stanford students who have guaranteed housing status in order to meet the University’s commitment of four guaranteed years of housing to incoming undergraduate students. As long as space is available, members of housed Greek organizations who are eligible for student housing and have guaranteed housing status are expected to live in the house designated for their chapter unless they have not, under the terms of the chapter Housing Preference Policy (HPP), been offered a space in the house. When members pledge a fraternity or sorority, Housing Assignments removes any remaining preferred years from their housing record. If they apply to live on campus due to lack of space in the house, they must apply unpreferred. If they apply for a second year to live on campus and the house has full occupancy, they can request by petition to have one of their preferred years returned.

Each housed fraternity and sorority must fill 100 percent of its approved and rated housing spaces with members (including pledges) of the fraternity and sorority for Autumn and Winter Quarters. The deadline for meeting this requirement is one week prior to the deadline to enter the Draw. Any house that fails to fill at least 75 percent of its rated housing spaces in any quarter is subject to immediate placement in the Draw.

During the academic year, it is the sorority and fraternity’s responsibility to notify any members who will be pulled from Draw-filled housing back into the house in time to allow them to submit a Termination of Occupancy Form (TOC) by the appropriate deadline (see Termination of Agreement). Members who submit a late Termination of Occupancy Form will be billed the applicable fee. It is up to the sorority or fraternity to decide whether to reimburse these members if the late TOC was the fault of late notification from the chapter.

Each fraternity and sorority is responsible for filling all vacancies throughout the academic year that may occur in the group’s residence with students who are eligible for University housing and who have guaranteed housing status. If a student lives in a fraternity or sorority house as a boarder, the assignment may be on a quarterly basis. If reassignment is required during the academic year, the student’s guarantee status remains in effect for the remainder of that academic year.

Fraternity and sorority members use a guaranteed year for each year they live on campus - whether in a fraternity house, sorority house, or a Draw-filled residence. Fraternity and sorority members lose any remaining preferred years on campus when they pledge. Guarantees for on-campus housing are issued and used in one-year increments. If a fraternity or sorority member elects to live in a fraternity or sorority house for only a portion of a year, the entire year’s guarantee (and preferred year status, if applicable) is relinquished.

A fraternity or sorority may petition Housing Assignments to be able to offer housing to members without guaranteed years remaining. Offers of residency to fifth-year seniors, co-terms, or other students in an unguaranteed year cannot be made until the fraternity or sorority has honored all guarantee obligations.

A housed fraternity or sorority that fails to meet any of the preceding commitments is subject to discontinuation, with the residence going into the Draw. The University reserves the right to remove any fraternity or sorority from housing for failure to comply with University policy.

Collective Financial Responsibility. Occupancy fees are based on student housing operating costs. It is the responsibility of the house to pay the occupancy fee to the University in full and on time each quarter. Each year by the beginning of Spring Quarter, the University will notify fraternities and sororities in writing of occupancy fees and the payment schedule for the upcoming year. The fee schedule will include amounts owed the University by the fraternity or sorority from previous years if any exist. The University may charge the fraternity or sorority interest at the prevailing Stanford rate for any amounts not paid when due.

As a housed fraternity or sorority, the house will be billed by the University for the total rent for the house, cleaning done by the University, and the cost of repairing damages not caused by normal wear and tear. The financial manager will receive a quarterly bill for rent based on the house’s rated occupancy. The financial manager must set appropriate room and board charges for residents quarterly to include each resident’s pro rata share of all house financial obligations, including but not limited to occupancy fees, debts incurred by house officers on behalf of the house, prior debts owed by the house, fees for services and supplies, damages for lost or destroyed property, and damages resulting from negligence or misconduct of the house or any member, guest, or employee of the house. All house debt must be paid in full by the end of each academic quarter. In the event the collective financial obligation of the fraternity or sorority is not met, the University reserves the right to bill residents of the fraternity or sorority individually for their pro rata share of the outstanding debt. The financial manager, at his or her discretion, may place a hold on the registration of any student with outstanding debt to the organization.

Occupancy. Approved and rated housing spaces are those spaces in the house that have been approved by the University for students to live in and are included in the house’s total rated occupancy. A housed fraternity or sorority cannot change occupancy of the house without prior written consent of the Associate Director for Housing Operations and the Associate Director of Residential Education for the Row. If re-rating is deemed safe and equitable, the rent bill of the house will be increased or decreased accordingly. A housed fraternity or sorority cannot provide residency to more students than the rated occupancy of the house.

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Section 4: Responding to Assignment

Accepting Your Assignment

Students must accept their assignment and sign their Residence Agreement after being assigned to housing. Students at the home campus and those who have access to the web sign the agreement electronically in Axess. Absentee applicants and those without access to the web should sign and return the attached agreement card. Retain the pamphlet for your reference. Assignments not accepted by the appropriate deadline are cancelled and an administrative fee assessed. A hold which bars enrollment for all current and future courses may be placed on any student living in University housing who does not have a signed Residence Agreement for the current University calendar year on file at Housing Assignments.

Note: If applicable, you must also return an upperclass meal plan selection card.

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Refusing Your Assignment

If you refuse a housing assignment, you are charged a $50 administrative fee. If you fail to confirm an assignment, you are charged a $100 administrative fee and your assignment is cancelled. Graduate students who refuse an assignment forfeit a priority year; new graduate students also loose their assignment priority for University housing. Guaranteed undergraduates who refuse an assignment forfeit a guaranteed year. Undergraduates who have designated 2007-08 as a preferred year also forfeit a preferred year. If you refuse a housing assignment, you may only reapply for housing for that specific term after all other students have been assigned.

Cancelling a Confirmed Assignment. If you accept an assignment and subsequently cancel it or fail to move into your assigned residence, you are charged a fee determined by the date that you refuse your assignment as indicated below:

Special Note to Freshmen and Transfers. Freshmen and Transfers are required to live in a University residence assigned by Housing Assignments. Freshmen that are under 18 must have their parents sign the assignment card. All other frosh and transfers can accept their assignment electronically as explained above. All Freshmen and Transfers must accept their assignment by August 25, 2007.

Special Note for Graduate School of Business students assigned to Schwab. The above refusal fees do not apply to students assigned to Schwab by the GSB. Refer to application/deposit information provided by the GSB if cancelling after June 9, 2007.

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Section 5: Living in Housing

Bicycles, Vehicles, & Golf Carts

Bicycles. The California Vehicle Code requires you to obtain a license for your bicycle, which is available through Parking and Transportation Services. To comply with safety codes, bikes must not be left in any interior common areas such as hallways and entryways or in exterior breezeways and walkways. Bikes should be locked only to bike racks. If bikes are locked to any object other than a bike rack or if they are blocking wheelchair access, the locks will be cut and the bikes impounded by the Department of Public Safety. Bicycles left over the summer must be stored properly or they will be impounded. See http://transportation.stanford.edu for complete information on bicycle use at Stanford.

Vehicle Operation and Parking. Motor or battery-driven vehicles may be kept, operated, and parked on the Stanford campus in accordance with the rules and regulations established by Stanford University and the California State Vehicle Code. You must purchase a parking permit from Parking and Transportation Services to park your car, motorcycle, or scooter. See http://transportation.stanford.edu/ for specific information. No mechanical or other maintenance work is allowed on boats, cars, motorcycles or other vehicles in residence living areas, in designated parking areas, or in adjacent street areas. Motorcycles and scooters may be driven only where automobiles are driven and parked only in automobile or motorcycle parking areas. They are not to be parked in or near bike racks. They are also prohibited in or within 100 feet of any University residence. Any vehicles found inside a building will be impounded and all costs billed to the owner.

Golf Carts. Other than for disability-related needs, student use of golf cart-type vehicles for personal transportation is prohibited on campus.

Car Washing. Equipment and vehicle washing is not permitted on campus.

Storage of gasoline or other fuel. Storage of gasoline or other fuel within 100 feet of University residences is prohibited.

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Child-Care Policy

Residents of Escondido Village who care for more than one family’s children besides their own are required by the State of California to become licensed child care providers. The WorkLife Office provides assistance in the licensing process and also assists parents in finding child care for their children.

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Cleaning & Moving Out

Cleaning. You are responsible for cleaning your room, emptying personal trash in outdoor dumpsters and recycling bins, using provided exhaust fans, and keeping your room in good order and condition throughout your residency in order to comply with health and safety codes and to minimize deterioration of the facility. If you live in an apartment or suite, you are jointly responsible with your roommate(s) for cleaning common areas of your apartment or suite. Apartment balconies or patios must be kept clean, neat and orderly at all times, and may not be used for storage. Cleaning guidelines are available on the Student Housing web site at http://studenthousing.stanford.edu.

Moving Out. When you move out, your room/apartment must be neat and clean, and all equipment and furniture must be in place and properly assembled. You will be billed for any needed cleaning, for movement and reassembly of furniture, and for the removal and disposal of any personal items you abandon. You and your roommate(s) (if any) are jointly responsible for cleaning the common areas of your room/apartment/suite (even if you remain in occupancy after a roommate moves out) and will share the cost of any cleaning needed in common areas.

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Construction and Renovation

Construction, renovation, and repair projects will necessarily cause increased noise around directly involved and nearby residences, as well as throughout other housing areas. While all possible measures are taken to minimize the impact of these projects, any student moving into or living in affected areas should be prepared to accept the unavoidable aspects of life in a neighborhood under construction. Continual inspections and work may occur in and around your residence prior to and up to a year after a major construction or renovation project. Some students may be required to move to different rooms or temporarily vacate their current rooms while work is underway. Students who need to move because their room is scheduled to be renovated or demolished will remain under contract and will not be released from contract unless they are otherwise eligible for release. The schedule for major Student Housing renovation projects is located at http://www.stanford.edu/dept/rde/shs/cip/cipschedule.html. The schedule for major University projects under design and construction is located on the Capital Planning and Management web site at http://cpm.stanford.edu/CPMOutreach/mainpage.html. These web pages are updated periodically. Other projects not listed on these web pages may also be undertaken both in the areas of scheduled projects and in areas that have not been yet designated. By signing this agreement, you acknowledge that you have been advised of these projects and that you understand that other projects may arise, and you accept your housing assignment accordingly.

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Damage, Loss, and Found Property

Room Condition Form. Each resident is responsible for completing a room condition form within 5 days of check-in or transfer. This form gives you the opportunity to declare the condition of your room and contents upon moving in and reduces the possibility of you being charged for a pre-existing condition. If you fail to complete and submit this form, your room will be assumed to be without loss or damage.

Your Responsibilities. You are responsible for 1) any damage to or loss of University property in your room/apartment/suite; 2) your own, your family members’, and your guest’s negligence or misconduct that results in bodily injury or damage to or loss of property owned by yourself, Stanford University, or others anywhere within or around your residence building; and 3) found University property that has been removed from its designated location. Responsibility includes any applicable administrative fees, any replacement or repair costs, and any other associated costs. When damage, loss, or found property is within a room/apartment/suite and responsibility cannot be attributed to a specific person, all residents of the room/apartment/suite are held responsible for their pro rata share. When damage, loss, or found property is within an indoor or outdoor common area of a residence and responsibility cannot be attributed to a specific person, the residence is billed and all residents are held responsible for their pro rata share. Removal of University property is reported to the police. Violations of this section may also result in loss of University housing privileges and University disciplinary action under the Fundamental Standard.

Renter’s Insurance. The University does not carry insurance covering personal property and is not liable for and does not assume any responsibility for theft, destruction, malfunction, failure, or loss of money, valuables or other personal property belonging to, or in the custody of, the resident for any cause whatsoever, whether such loss occurs in the resident’s room, storage area or public areas. Therefore, you may want to obtain your own renter’s insurance to cover your personal property.

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Entrepreneurial Enterprises

Student residences are not intended to serve as centers for private enterprise or personal profit in any form. No business may operate out of or use as its base of support any room/apartment/suite or residence. In specified undergraduate residences, students may be allowed to manage their own kitchens for the residents of that house or Stanford student eating associates. In addition, official Stanford theme houses, with the prior approval of the Office of Residential Education, may operate theme-related food services to which Stanford community members may be invited.

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Fundamental Standard

All students are expected to abide by the Fundamental Standard, which states: “Students are expected to show both within and without the University such respect for order, morality, personal honor, and the rights of others as is demanded of good citizens. Failure to observe this will be sufficient cause for removal from the University.” By taking occupancy in a residence, you become a member of that residence community and agree to accept the responsibilities and obligations associated with being a good neighbor and citizen.

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Furniture

Furniture. University-provided furniture may not be moved outside for any reason. Only University-supplied lofts are permitted. If you bunk or loft your bed, two guardrails are required on upper bunks and lofted beds even if you do not plan to sleep on the loft. Tool-free beds require one support rail when lofted; all others require two support rails when lofted. If you have your bed raised above a 36” height (bunked/lofted), you are responsible for following all guidelines and policies associated with this type of bed configuration. Additional information is available on the Student Housing web-site. Some rooms do have forced bunked or lofted bed configurations due to the layout of the room.

An extra bed is not provided in Student with Children apartments for children under two years of age. You must provide a crib for children under two.

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Guest Policy

You may have visitors, including overnight guests, in your room as long as you occupy your room for the duration of their visit, and you have the agreement of your roommate(s) (if any). Visitors must comply with all University policies and all terms and conditions of this agreement, including respect for the rights of others at all times. Permission must be obtained in advance from your local residence office for a guest to stay more than three consecutive days or five days total per quarter/semester. Unless approved, any guest who stays longer than these periods is deemed an unauthorized occupant, and you will be subject to unauthorized occupancy charges (see Terms of Agreement). You are responsible for your guests and for their compliance with this guest policy. In the event this policy is abused, the University reserves the right to deny guest privileges to you or all students in your residence or to terminate this agreement at its discretion.

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Inspections and University Access to Rooms

Prior to and after the move-out of residents (including you, your roommate(s), and/or previous occupants of the room) the University will conduct inspection, cleaning, and repair work in the room (including common areas in apartments and suites). You may request a pre-inspection of your room prior to move-out so you have the opportunity to address any concerns. Because of the volume of student move-outs, it is impractical to schedule individual appointments and inspections and work may be carried out over several weeks or even months. If you are absent from your room when inspection or work takes place, the University will leave notification of entry.

The University reserves the right to enter any room at any reasonable time at the request of a resident or with prior notice for the purpose of inspection, maintenance, or repair. The University reserves the right to enter at any time in cases of emergency. During the Autumn-Winter academic recess, inspections and repairs may be conducted in rooms in closed undergraduate residences while residents are absent.

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Installing Personal Appliances

Air conditioners are permitted in rooms/apartments/suites only if approved by the Office of Accessible Education and will be removed if installed without authorization at a cost to the resident. Portable dishwashers may be used in apartment kitchens in graduate housing as long as they are Energy Star rated. Students in Escondido Village with washer/dryer hook-ups in their apartments must obtain prior permission from their Housing Supervisor and comply with applicable policies before installing machines.

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Noise Policy

Disturbing noise in or around a residence which infringes on the rights of other residents or members of the University community is a violation of this agreement. Although that general rule always applies, students are specifically reminded to curtail noisy activity by 11 p.m. on weeknights (Sunday through Thursday) and by 1 a.m. on weekends (Friday and Saturday).

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Pets

Pets are prohibited. If you are found to have a pet, you will be charged $100 per day from the date of discovery until it is permanently removed from campus. Persistent or recurrent violation of this policy will cause you to lose your residence privileges.

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Policy on Controlled Substances and Alcohol

It is the policy of Stanford University to maintain a drug-free workplace and campus. The unlawful manufacture, distribution, dispensation, possession, and/or use of controlled substances or the unlawful possession, use, or distribution of alcohol is prohibited on the Stanford campus, in the workplace, or as part of any of the University’s activities. The workplace and campus are presumed to include all Stanford premises where activities of the University are conducted. Violation of this policy may result in disciplinary sanctions up to and including termination of employment or expulsion of students. Violations may also be referred to the appropriate authorities for prosecution.

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Recreational Equipment

The use of any recreational equipment is prohibited within or around the residences. Inline skates and roller skates must be removed prior to entering any residence and may not be used on any surface not designed for pedestrian, bike or auto traffic. Skateboards are banned by ordinance from all regions of Student Housing except for exterior pathways within Escondido Village.

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Repairs or Modifications to Buildings

You are responsible for reporting promptly any needed repairs within your room/apartment/suite by filing a “Fix-it” form on-line, calling the after-hours maintenance hotline (650-725-1602) or during the work day contacting your Housing Service Center. In University-owned houses, all repairs are performed by Stanford University employees or contractors hired by Stanford. You may not repair, replace, or in any way modify any University-owned property or cause or permit any repairs to be performed by others. In addition, you may not paint interior or exterior areas or alter any item on the interior or exterior of the room/apartment/suite that would impact the standards set for the aesthetics, safety, or security of the building. You may not change any lock or place any additional locks on any door of your room or any other doors within your residence.

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Responsibility as a Member of a Community

By taking occupancy in a residence, you become a member of that residence community. You agree to accept the responsibilities and obligations associated therewith. You agree to be considerate of other residents and staff and to respect the rights of others at all times. Conduct in violation of the rights of others is grounds for immediate termination of your occupancy in University housing and/or the withdrawal of future University housing privileges.

If there is a reported violation of the Residence Agreement through misconduct or disrespectful behavior which affects the community, Residential Education and/or the Graduate Life Office will respond through the Residence Deans. The protocol for this response is described on the Residential Education web site at http://www.stanford.edu/dept/resed/Staff/RD/Misconduct.html.

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Smoke-Free Environment

It is the policy of Stanford University that smoking of tobacco products in enclosed buildings and facilities and during indoor and outdoor events on the campus is prohibited. In University residences, this includes all interior common areas, individual rooms and apartments, covered walkways, balconies, outdoor areas where smoke may drift into buildings, and during organized indoor and outdoor events. Violations of this policy will be forwarded to the Residence Dean and may result in loss of University housing privileges. Smoking is permitted in outdoor areas, except during organized events.

Outdoor smoking areas must be at least 20 feet away from doorways, open windows, covered

walkways and ventilation systems to prevent smoke from entering enclosed buildings and facilities.

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Solicitation

Door-to-door solicitation in residences is not permitted. Students wishing to display merchandise or to conduct informational meetings in residences must have the prior approval of the residence office, Housing Service Center, or senior residence staff member. If you are bothered by an unauthorized solicitor, please notify the police.

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Utilities & Telecommunications

Utilities. Rent includes normal water, sewer, electricity, heat, and trash disposal services. You are responsible for paying for all other services or utilities. The University shall not be liable for failure to supply utilities or for an interruption in service. You must comply with University conservation measures and at all times exercise reasonable efforts to conserve resources. During the warmer months of the year (April through November), Stanford, at its discretion, may discontinue heat supply for the purpose of conserving energy.

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Cable & Television Reception

Student residences are wired for cable service, with courtesy service and paid subscription levels available from Information Technology Services. It is a federal offense to receive a cable television signal without proper authorization from the cable television service provider. It is also illegal to allow another party to gain access to the cable television signal from your service. At Stanford, you may also not affix any antenna or satellite dish to the exterior of your building or to any fence or railing.

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Vending Machines

Stanford Dining Services contracts with vending machine firms to furnish exclusive service to the entire campus. For this reason, no student groups are permitted to install vending machines of any type. The University is not responsible for money lost in vending machines.

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Section 6: Health, Safety and Security

Emergency Policies

Emergency Instructions. You are responsible for familiarizing yourself with the location of the alarms, the firefighting equipment, and the emergency procedures for your residence. Fire and earthquake safety information is posted in all residences, and earthquake emergency procedures are detailed in the front section of the White Pages of the telephone directory.

Fire Equipment and Alarms. It is against the law and University policy to tamper with any fire equipment or to set off a false fire alarm, and violators will be subject to substantial fines (minimum $500), University disciplinary action, and criminal penalties.

Fire Exit Rooms. If you have been assigned to a fire exit room, it means that either a door or a window in your room has been designated as a second exit for residents on your floor in case of fire. Your room may have a two-tone carpet signifying the pathway to the designated exit. The designated pathway must be kept clear at all times. Rooms with designated fire exits and/or fire safety equipment are subject to unannounced inspections by the University and the County Fire Marshall. Failure to keep the exit pathway clear will result in a fine of $500 and is grounds for termination of your occupancy.

Hall, Stairs and Entrance Access. Common areas and hallways are to remain clear of personal belongings. Items left in a hallway or comm