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The Residence Agreement must be signed by all students
prior to taking occupancy in a Stanford University residence.
Students at the home campus, and those who have access to
the web, sign the agreement electronically when they use
the housing assignment response function to accept their
assignments in Axess , the on-line information system. Absentee
applicants and those who do not have access to the web,
should sign and return the attached agreement card. Assignments
not accepted by the appropriate deadline are cancelled and
an administrative fee assessed. A hold may be placed on
the registration of any student living in University housing
who does not have a signed Residence Agreement for the current
University calendar year on file at Housing Assignment Services.
The Residence Agreement is a legal and binding contract.
The agreement is for a space in University housing and not
for a particular room or residence or type of housing (further
references in this agreement to room shall mean a room,
apartment, and/or suite). By signing this agreement, you
accept your residence assignment, and upon taking occupancy
of a space, you agree to pay the required room and board
rates and house dues established by Stanford University
for student residences for the 2000-01 University calendar
year. Once you receive a key to your assigned residence
you are considered to have taken occupancy, regardless of
whether or not you have moved your belongings into the room.
You also agree to familiarize yourself and comply with all
University policies governing occupancy, including those
set forth in the Student Housing Services' publication Housing
Policies and Services, to be considerate of other residents
and all staff assigned to the residences, and to respect
the rights of others at all times. The Housing Policies
and Services manual may be found at
http://www.stanford.edu/dept/rde/shs/policies
as well as in paper form at the local residence offices.
Breach of University residence policies, conduct
in violation of the rights of others, or any misrepresentation
of facts on your housing application, on this signed Residence
Agreement, or during the in-house draw process is grounds
for the immediate termination of your occupancy and/or the
withdrawal of future University housing privileges and may
result in University disciplinary action under Stanford's
Fundamental Standard of student conduct.
Students deemed ineligible for University
housing and denied housing privileges for violations of
this agreement remain fully financially liable for the entire
term of their agreements. Students must also pay any fees
and costs (including attorney fees and court costs) incurred
by the University in enforcing this agreement or resolving
any dispute under it. The determination of violations of
this agreement and all decisions regarding petitions for
exceptions to any policies in this agreement are made by
the Manager of Housing Assignment Services, or in regard
to dining or facilities matters, by the Directors of Student
Housing & Dining Services, or by other designee of the
Associate Vice Provost for Student Housing and Dining Services.
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Billing and Payment of Fees
Fees for room rent (except in Chi Theta Chi, the fraternities, and
the sororities) and University Dining Services meal plans
are charged on the University Bill and are payable at the
Bursar's Office, 105 Old Union. Fees for room rent in Chi
Theta Chi, the fraternities and the sororities, and for
meal plans in all student-managed houses, the Toyon eating
clubs, and the Suites dining societies are billed by and
paid directly to the financial manager of the respective
house or organization. House dues may be charged on the
University Bill or directly by the individual house.
Registered, matriculated students may pay
University room and meal plan charges on a deferment plan
which carries a service charge or an automatic payroll deduction
plan. Details of these plans are set forth in Stanford
Bulletin 2000-01 and are available from the Bursar's
Office. Nonregistered students and non-matriculated students
(including summer visitors) must pay all room and meal plan
charges in full before assuming occupancy of a room.
Matriculated students with children may pay
their room charge in monthly installments if accompanied
by a rental coupon. Rental coupons are available at the
Escondido Village Office. Each monthly installment is due
and payable at the Bursar's Office, 105 Old Union, on the
first day of the month. Rent for the first and last months
of occupancy is prorated, if appropriate.
A late payment fee determined by the Bursar's
Office is assessed for bills and installment payments paid
late. The schedule of late payment fees is outlined in Stanford
Bulletin 2000-01 and is available from the Bursar's
Office. Acceptance of payment of delinquent rent does not
waive Stanford's right to terminate your occupancy for any
other breach of this agreement. Acceptance of partial payment
of delinquent rent does not waive Stanford's right to terminate
your occupancy for failure to pay other outstanding rent.
Annual room and meal plan rate changes take
effect on September 1 for the University calendar year.
Notice of such changes is published in the Stanford Residences
publication series and in the Housing Assignment Services
web site at
http://www.stanford.edu/dept/rde/has.
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Construction and Renovation
Construction on new residential buildings
within Escondido Village will continue through Autumn 2000.
As a result, students are advised that construction will
necessarily cause increased dust, noise and traffic in some
neighborhoods in Escondido Village, Rains, Mirrielees, and
Manzanita Park throughout the 2000-2001 year. Renovation
work will be taking place in and around Toyon Hall through
Fall Quarter 2000. While all possible measures will be taken
to minimize the impact of this new housing project and the
renovation work, anyone moving into these areas should be
prepared to accept the unavoidable aspects of life in a
neighborhood under construction.
The University is in year nine of a sixteen-year
Capital Improvement Program (CIP) of existing residences,
including substantial renovations, seismic strengthening,
asbestos abatement, and lead paint management. During this
period, some students will be required to move to different
rooms or temporarily vacate their current rooms while work
is underway.
As the Capital Improvement Program is reaching
completion in some neighborhoods of Escondido Village, there
is a strong likelihood that students who are assigned to
unrenovated apartments will need to move during during the
year to another apartment within Escondido Village. Students
who need to move because the apartment they are assigned
to is scheduled to be renovated remain under contract and
will not be released from contract unless they are otherwise
eligible for release.
Capital improvement and other major housing
construction or repair projects will necessarily cause increased
noise around directly involved and nearby residences, as
well as throughout other housing areas, at certain times.
By signing this agreement, you acknowledge that you have
been advised of these projects, and you accept your housing
assignment accordingly.
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Day-Care Policy
Residents of Escondido Village who care for
the children of two or more families other than their own
are required to register with the Work Life Center ((650)
723-2660) and become licensed care-givers with the State
of California. The Center assists with this process. Residents
who care for the children of only one family other than
their own are strongly encouraged to register with the Center.
The Work Life Center provides training and support and refers
families seeking childcare.
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Eligibility for University
Housing
Academic Year. To be eligible to live
in University housing during the academic year (Autumn,
Winter and Spring Quarters/Autumn and Spring Semesters),
you must be registered as a Stanford student during each
quarter/semester of occupancy and be in good academic and
financial standing. If you are not registered or have
active registration holds by the date that your assignment
begins, you are not permitted to move into your residence.
If you terminate your registration at any time after having
moved into your residence, you must vacate your residence
immediately.
Graduate students must be registered a minimum
of half-time (8 units) or as a Terminal Graduate Registrant
(TGR), Advanced Graduate Registrant (AGR) or Graduate Final
Registrant (GFR). Graduate students who enroll in but do
not complete 8 units for a given academic term may be required
to move out of University housing.
All single freshmen are required to
live in a University residence designated by Housing Assignment
Services.
Non-matriculated students are eligible to
live in University housing only if all matriculated students
can be accommodated. If your status changes to non-matriculated
after you are assigned to University housing, you must notify
Housing Assignment Services immediately upon learning this.
If all matriculated students can be accommodated, you remain
under contract. If all matriculated students cannot be accommodated,
you may be required to move out of University housing.
Certain staff and faculty members who have
been approved by the Offices of the Provost or Vice Provost
for Student Affairs may be eligible to live in Escondido
Village.
Graduation Quarter Petitions. If your
terminal degree is conferred at the end of autumn or winter
term, you may petition at Housing Assignment Services to
remain in University housing unregistered for one term immediately
after graduation. Petitions are approved on the
condition that all registered students can be accommodated.
The University, at its discretion, may approve or deny
all or a portion of a given population (e.g. couple without
children, undergraduate female, undergraduate male), based
on projected demand. In the event that not all petitions
are approved, priority will be based on date of receipt
by Housing Assignment Services and reason for staying. You
may not audit classes, workon an honor's thesis, honor's
project, dissertation, or any outstanding incompletes during
this "graduation quarter." Petitions for a Graduation
Quarter must be filed at Housing Assignment Services by
October 27, 2000, if your degree is to be conferred at the
end of autumn term or by February 9, 2001, if your degree
is to be conferred at the end of winter term. We no longer
require Graduation Quarter petitions from students who wish
to remain on- campus for Summer Quarter. Undergraduate students
and single graduate students living in Crothers Hall, Schwab
or the co-ops need to apply for summer housing. Students
living in Single Graduate Housing in EV, Rains, Lyman and
Crothers Memorial, Couples Without Children and Students
With Children are already under contract for summer. Summer
contracts for students graduating at the end of spring term
expire on August 19, 2001. There are no exceptions to this
policy.
Maternity/Paternity or Medical Leave.
Upon petition, you may be permitted to live in housing while
unregistered for one quarter if you are on maternity/paternity
or medical leave and register for the following quarter.
Summer Session. During the Summer Session,
University housing is available to (1) regular Stanford
students who are registered Summer Quarter, (2) registered
students enrolled in the Summer Visitor Program for at least
3 units, (3) non-registered Stanford students who were registered
Spring Quarter/Semester and plan to re-register Autumn Quarter/Semester
2001-02, and (4) Stanford students who graduated Spring
Quarter/Semester 2001. All students must be in good academic
and financial standing at the University.
Category of Housing. Single students
and students who are attending Stanford without their spouse/partner
and/or children are eligible for assignment to Single Student
Housing only. Couple Without Children Housing is available
to students without children who are living with their spouse
or with a same-sex or opposite-sex domestic partner. For
the purposes of this agreement, a domestic partnership is
defined as an established, long-term partnership with an
exclusive mutual commitment in which the partners share
the necessities of life and ongoing responsibility for their
common welfare. Student With Children Housing is available
to students who have legally dependent children living with
them and who are married, are in a domestic partnership
as described above, or are single parents. Housing is
not provided for extended families, including the parents
and siblings of students or live-in day care staff.
(Further references in this agreement to "single students,"
"couples without children," and "students
with children" mean any student (regardless of marital
or family status) living in housing designated for single
students, couples without children, or students with children,
respectively.)
Change in Marital or Family Status.
If a change in your marital or family status necessitates
assignment to a different type of housing, you must immediately
apply for reassignment at Housing Assignment Services.
Two-Stanford-student couples living in Couple Housing must
both request reassignment if their relationship dissolves.
If the University is able to reassign you within a reasonable
period of time, you must accept reassignment as your original
assignment will simultaneously be assigned to another student.
Your housing rental rate will change on the day you move
into your new assignment. If a vacancy does not occur in
the type of housing appropriate to your new status within
a reasonable period of time, you may then petition to be
considered for release from this contract at the end of
the current academic term.
Personal Attendants. If you have a
disability or documented medical condition which requires
you to have a personal attendant, you must notify the Disability
Resource Center. The Disability Resource Center is located
at 123 Meyer Library, Stanford, CA 94305-3094, (650) 723-1066.
The attendant's name (and student status if applicable)
must be filed with Housing Assignment Services before a
key is issued for the attendant.
Occupancy. If you live in Single Student
Housing, occupancy of your room/apartment shall be only
by you and your assigned roommate(s) (if any) and by no
other person(s) except a live-in personal attendant. If
you live in Couple/Student With Children Housing, occupancy
shall be only by you and your spouse/partner and/or dependent
children listed on your housing application and by no other
persons except a live-in personal attendant as described
above. Family members authorized to live with you must comply
with all terms and conditions of this agreement. You are
responsible for your family members or live-in personal
attendant and for their compliance with all terms and conditions
of this agreement. You (and any family members living with
you in Couple/Student With Children Housing) must occupy
your assigned space for at least 50 percent of the time
during any given week. Any and all planned changes in
occupancy must be reported to Housing Assignment Services.
Failure to report changes in occupancy may be grounds
for termination of your occupancy in University housing.
Unauthorized Occupancy. You may not
assign or sublet this agreement or use your room in any
manner other than as your personal residence. Exceptions
to this policy are sometimes granted, upon petition to the
Escondido Village Office, to students with children and
couples without children who wish to sublet their apartments
during summer term to persons formally affiliated with Stanford
University that summer. Students must be registered for
Summer Session or working for or doing research at Stanford
Summer term. If you permit persons not authorized in
this Residence Agreement to occupy a room or residence,
you are charged an unauthorized occupancy fee for each day
or portion thereof until the space is completely vacated.
If you fail to return your key(s) or remain in housing after
terminating your contract, you are subject to unauthorized
charges. The daily unauthorized occupancy fee is $175 for
Single Student Housing and $225 for Couple/Student With
Children Housing. Permitting others to occupy a room or
residence without authorization may also result in withdrawal
of current and/or future housing privileges.
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Entrepreneurial Enterprises
Student residences at Stanford are provided
in support of the educational mission of the University.
They are not intended to serve as centers for private enterprise
or personal profit in any form. Consequently, no business
may operate out of or use as its base of support any room
or residence.
Students may be allowed to manage their own
kitchens, for use by their own residents and currently registered
Stanford student eating associates only, in specified undergraduate
residences. In addition, official Stanford theme houses,
with the prior approval of the Office of Residential Education,
may operate theme-related food services to which Stanford
community members may be invited.
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Fraternity and Sorority Responsibilities
All fraternity or sorority obligations described herein pertain to
the fraternity or sorority group as a whole and, by extension,
to each individual who elects to live in that fraternity
or sorority, including boarders.
Guaranteed Housing. The University
requires and depends on housed fraternities and sororities
to fill its rated housing spaces with registered undergraduate
Stanford students with undergraduate guaranteed years of
housing remaining in order to meet the commitment of four
guaranteed years of housing to incoming undergraduate students.
As long as space is available, members of housed Greek organizations
who are eligible for student housing and have guaranteed
years of housing remaining are expected to live in the house
designated for their chapter unless they have not been offered
a space in the house according to the chapter Housing Preference
Policy (HPP).
Each housed fraternity and sorority must fill
100 percent of its approved and rated housing spaces with
members (including pledges) of the fraternity or sorority
Autumn and Winter Quarters. The deadline for meeting this
requirement is one week prior to the deadline to enter the
Draw. Any house that fails to fill at least 75 percent
of its rated housing spaces in any quarter is subject to
immediate placement in the Draw.
Each fraternity and sorority is responsible
for filling all vacancies which may occur in the group's
residence throughout the academic year with students eligible
for University housing and who have guaranteed years of
housing remaining. If a student lives in a fraternity or
sorority house as a boarder, the assignment may be on a
quarterly basis. If reassignment is required during the
academic year, the student's guarantee status remains in
effect for the remainder of that academic year.
Fraternity and sorority members use a guaranteed
year for each year they live on campus, whether in a fraternity
or sorority house or in a Draw-filled residence. Fraternity
and sorority members use a preferred year for each year
they live in a fraternity or sorority house. Guarantees
for on-campus housing are issued and used in one-year increments.
If a fraternity or sorority member elects to live in a fraternity
or sorority house for only a portion of a year, the entire
year's guarantee (and preferred year status, if applicable)
is relinquished.
A fraternity or sorority may petition Housing
Assignment Services to be able to offer housing to members
without guaranteed years remaining.
Offers of residency to fifth-year seniors,
co-terms, or other students in an unguaranteed year cannot
be made, however, until the fraternity or sorority has honored
all guarantee obligations. A housed fraternity or sorority
that fails to meet any of the preceding commitments is subject
to discontinuation, with the residence going into the Draw.
The University reserves the right to remove any fraternity
or sorority from housing for failure to comply with University
policy.
Collective Financial Responsibility.
Occupancy fees are based on student housing operating costs.
It is the responsibility of the house to pay the occupancy
fee to the University in full and on time each quarter.
Each year by the beginning of Spring Quarter,
the University will notify fraternities and sororities in
writing of occupancy fees and payment schedule for the upcoming
year. The fee schedule will include amounts owed the University
by the fraternity or sorority from previous years if any
exist. The University may charge the fraternity or sorority
interest at the prevailing Stanford rate for any amounts
not paid when due.
As a housed fraternity or sorority, the house will be billed by the
University for the total rent for the house, any cleaning
done by the University, and the cost of repairing damages
not caused by normal wear and tear. The Financial Manager
will receive a quarterly bill for rent based on the house's
rated occupancy. The Financial Manager must set appropriate
room and board charges for residents quarterly to include
each resident's pro rata share of all house financial obligations,
including but not limited to occupancy fees, debts incurred
by house officers on behalf of the house, prior debts owed
by the house, fees for services and supplies, damages for
lost or destroyed property, and damages resulting from negligence
or misconduct of the house or any member, guest, or employee
of the house. All house debt must be paid in full by the
end of each academic quarter. In the event the collective
financial obligation of the fraternity or sorority is not
met, the University reserves the right to bill residents
of the fraternity or sorority individually for their pro
rata share of the outstanding debt. The Financial Manager,
at his or her discretion, may place a "hold" on
the registration of any student with outstanding debt to
the organization.
Occupancy. Approved and rated housing
spaces are those spaces in the house that have been approved
by the University for students to live in and included in
the house's total rated occupancy. A housed fraternity or
sorority cannot change occupancy of the house without the
prior written consent of the Housing and Dining Services
and the Office of Residential Education. If re-rating is
deemed safe and equitable, the rent bill of the house will
be increased accordingly. A housed fraternity or sorority
cannot provide residency to more students than the rated
occupancy of the house
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Fundamental Standard
All students are expected to abide by the Fundamental Standard,
which states: "Students are expected to show both
within and without the University such respect for order,
morality, personal honor, and the rights of others as is
demanded of good citizens. Failure to observe this will
be sufficient cause for removal from the University."
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Guest Policy
You may have visitors, including an overnight guest, in
your room as long as you occupy your room for the duration
of their visit, they comply with all University policies,
all terms and conditions of this agreement, including respect
for the rights of others at all times, and you have
the agreement of your roommates (if any). Permission must
be obtained from your local residence office for a guest
to stay more than three days. Guests who stay for more than
two weeks are considered unauthorized occupants and are
subject to unauthorized occupancy charges. You are responsible
for your guests and for compliance with this guest policy.
In the event of abuse of this policy, the University reserves
the right to deny guest privileges to any or all students
in a residence or to terminate their occupancy, at its discretion.
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Health and Safety
Emergency Instructions. You are responsible for
familiarizing yourself with the location of the alarms,
the fire-fighting equipment, and the emergency procedures
for your residence. Fire and earthquake safety information
is posted in all residences, and earthquake emergency procedures
are detailed in the front section of the white pages of
the telephone directory. Additional Health and Safety information
is included in the Student Housing Services' Housing
Policies and Services manual.
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Housing Policies and Services
Student Housing Services' publication Housing Policies
and Services is a supplement to the Residence Agreement
as it details policies that you need to be aware of and
abide by while in student housing. We have incorporated
the text of the Housing Policies and Services document
into this contract. By signing this residence agreement,
you are acknowledging the policies and conditions set forth
within that document. The web address for the Housing
Policies and Services manual is http://www.stanford.edu/dept/rde/shs/policies.
Refer to the Housing Policies and Services publication
for information such as the University policies on cleaning
and housekeeping, pets, solicitation, weapons, smoking,
storage, lead and asbestos abatement and management, repairs
and maintenance, etc.
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Keys
Stanford has a policy of having residences
secured 24 hours per day. Students are expected to ensure
that doors latch behind them when they enter or leave a
building and not prop doors open. Lost keys must be reported
immediately.
Undergraduate students are issued one set
of keys to their room/apartment and common areas of their
residence. Graduate students receive two sets of keys. In
Couple/Student With Children Housing, students are also
issued two sets of keys for their spouse/partner (if any)
and may purchase one additional set for each child living
with them. With the approval of the Disability Resource
Center, students may also receive an additional key for
a personal attendant (see "Personal Attendants",
5). If a door must be rekeyed because of a lost key, the
student(s) responsible for losing the key are charged for
the rekeying. Students who fail to return a key on the
day they move out according to instructions given by their
local residence or facilities office, are charged the cost
to rekey their room and may be charged for unauthorized
occupancy.
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Meal Plans
Meal plans are not required for residents
of the Crothers Halls, Escondido Village, Lyman, Mirrielees,
Rains, or Schwab. Students living in other University residences
are required to take one of the standard meal plans offered
by the residence to which they are assigned. Exemptions
to meal plan requirements are made only by University Dining
Services, or in student managed dining societies, the Dining
Manager.
A University Dining Services meal plan is
required for residents of Branner and Florence Moore Halls,
Lagunita Court, Manzanita Park, Roble Hall, Sterling Quadrangle,
Stern and Wilbur Halls, and American Studies and Yost Houses.
In Toyon Hall and the Suites, students must join an affiliated
eating club or dining society, respectively, and purchase
the required meal plan. In houses with student-managed kitchens
(self-operated and cooperative houses), residents must purchase
the house meal plan.
University Dining Services meal plan charges
begin on the Monday preceding the first day of instruction
each quarter.
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Noise Policy
Disturbing noise in or around a residence
which infringes on the rights of other residents or members
of the University community is a violation of this agreement.
Although that general rule always applies, students are
specifically reminded to curtail noisy activity by 11 p.m.
on weeknights (Sunday through Thursday) and 1 a.m. on weekends
(Friday and Saturday).
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Policy on Controlled
Substances and Alcohol
It is the policy of Stanford University
to maintain a drug-free workplace and campus. The unlawful
manufacture, distribution, dispensation, possession, and/or
use of controlled substances or the unlawful possession,
use, or distribution of alcohol is prohibited on the Stanford
campus, in the workplace, or as part of any of the University's
activities. The workplace and campus are presumed to include
all Stanford premises where activities of the University
are conducted. Violation of this policy may result in disciplinary
sanctions up to and including termination of employment
or expulsion of students. Violations may also be referred
to the appropriate authorities for prosecution. This policy
will be reviewed at least biennially.
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Privacy of Housing Information
All residence assignments and room/apartment
numbers are considered University-level directory information,
available to any person upon specific request. Directory
information is included in the printed and on-line Stanford
Directory and in printed University public rosters. New
students who wish to have their residence assignment withheld
from the public, must notify the Registrar's Office in writing.
Continuing students should update their privacy requests
using Axess.
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Residence and Room Assignments
The Residence Agreement is for a space in University
housing and not for a particular room or residence or type
of housing. Assignment to a University residence or
reassignment to a different residence (including but not
limited to a different house within the same residence complex)
is made only by Housing Assignment Services. The University
reserves the right to reassign you to another room or residence
at any time during the term of this agreement. In particular,
you may be required to move:
(1) If the space to which you have been assigned is required
for a student with a disability.
(2) To consolidate spaces which will allow the gender conversion
of a room required to meet the undergraduate housing guarantee.
(3) To make your apartment available for renovation or
conversion to a different residence type, category or conference
use.
In houses on the Row, specific undergraduate room assignments
are determined by house residents. In all other residences,
assignments to specific rooms are made by residence staff
members designated by the Office of Residential Education.
In graduate residences, specific room/apartment assignments
are made by staff members designated by Student Housing
Services. Any change in room assignments must be authorized
by a designated residential staff member.
Changing residences without the advance and express permission
of Housing Assignment Services or rooms without the advance
and express permission of a designated residence staff member
is grounds for eviction from the residence system.
In Single Student Housing, most rooms require shared occupancy,
and by accepting an assignment, you are expected to communicate
with and to live cooperatively with your roommate(s), to
be respectful of their differences, and to agree on living
habits.
Students are advised that graduate and undergraduate students
may be assigned together if there are graduate or undergraduate
vacancies. In the alternative, the University may move students
to different rooms in order to consolidate graduate or undergraduate
students in rooms.
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Responsibility as a Member
of a Community
By taking occupancy in a residence, you become a member
of that residence community. You agree to accept the responsibilities
and obligations associated therewith. You agree to be considerate
of other residents and staff and to respect the rights of
others at all times.
If there is a reported violation of the Residence Agreement
through misconduct or disrespectful behavior which affects
the community, Residential Education will respond through
the Residence Deans. The protocol for this response is described
in the Residential Education web site http://www.stanford.edu/dept/resed/Staff/RD/Misconduct.html
If house dues are assessed from community
members, you agree to pay the dues.
If the residence to which you are assigned
has a supplemental agreement because of special conditions
that apply to that residence, you agree to abide by that
agreement. If you do not fulfill the requirements of the
supplemental agreement, the University may mandatorily reassign
you to another residence for the remainder of the term of
this Residence Agreement or may terminate your occupancy,
at its discretion.
If you live in a student-managed house
(where room and/or meal plan rates are determined by the
residents of the house) or in Toyon Hall or the Suites (where
residents are required to join a student-managed eating
club or dining society, respectively), you agree to pay
your pro rata share of all financial obligations of your
house, eating club, or dining society. You receive a
bill for your pro rata share of any unpaid indebtedness
to the University within 30 days after the end of the academic
year.
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Supplemental House Agreements
Some residences require residents to sign
a Supplemental House Agreement. Supplemental house agreements
may in no way cancel or supersede this agreement. In the
event of conflict, the order of precedence regarding the
student's obligations and rights shall be University policy,
then the Residence Agreement, then any supplemental house
agreements.
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Term of Agreement
Once you receive a key to your assigned residence or are
assigned through Walk-ins you are considered to have taken
occupancy, regardless of whether you have moved your belongings
into the room. By taking occupancy of a room under this
agreement, you are obligated for the room charge for the
entire term for which you are eligible. For information
regarding release from this agreement, see "Termination
of Agreement."
Single or Couple Without Children Housing. If you
are living in Crothers Hall, the Schwab Center or any
Undergraduate Housing, you are obligated for the room charge
for the entire academic year commencing on the effective
date of your assignment and ending at the conclusion of
Spring Quarter/Semester. If you are living in Crothers
Memorial Hall, Escondido Village, Lyman, or Rains, this
Residence Agreement is for the 2000-01 University calendar
year commencing on the effective date of your assignment
and ending on August 19, 2001. If you are living
in Hopkins Marine Station housing, this Residence Agreement
is for the applicable academic quarter. You must be a registered
Stanford student during each quarter/semester of occupancy.
The contract dates in University residences for the 2000-01
academic year are as follows (these dates are subject to
changes in the University academic calendar):
Undergraduate Students
| Academic Term |
Dates of Occupancy |
| Autumn Quarter* |
Sept. 24, 2000, to noon, Dec. 16, 2000 |
| Winter Quarter |
Jan. 7, 2001, to noon, March 24, 2001
|
| Spring Quarter** |
April 1, 2001, to 10 a.m.,
June 15, 2001 |
| Summer Quarter***¥ |
June 24, 2001, to noon August 19, 2001 |
Graduate Students
| Academic Term |
Dates of Occupancy |
| Non-Law Students: |
| Autumn Quarter* |
Sept. 21, 2000, to 5 p.m., Dec. 16, 2000
|
| Winter Quarter |
Jan. 7, 2001, to 5 p.m., March 24, 2001 |
| Spring Quarter** |
April 1, 2001, to 10 a.m., June 15, 2001 |
| Summer Quarter***¥ |
June 24, 2001, to noon August 19, 2001 |
| Law Students: |
| Autumn Semester¥¥ |
Sept. 1, 2000, to noon, Dec. 21, 2000
|
| January Term¥¥¥ |
Jan. 2, 2001, to noon, Jan. 27, 2001 |
| Spring Semester** |
Jan. 28, 2001, to noon, May 22, 2001 |
| Summer Quarter***¥ |
June 24, 2001, to 5 p.m. August 19, 2001
|
*Students assigned to Row houses may move in Thursday,
September 21, 2000 in order to prepare the residence for
Autumn Quarter.
** Graduating students who are participating in Commencement
may remain in residence until 5 p.m., June 18, 2001.
*** Students registered for a 10-week class may remain
in housing until September 5, 2001 and must contact Housing
Assignment Services to extend their housing to the 10 week
contract.
Students who are assigned housing for the 2001-02
year may have their contract extended until the beginning
of the 2001-02 contract period.
Upperclass law students not participating in
J-term who terminate occupancy at the end of Autumn Semester
must move out by December 21, 2000. First-year law students
who terminate occupancy at the end of Autumn Semester must
move out by January 15, 2001.
J-term housing will appear on your Autumn bill.
Permission to remain in a University residence during an
academic recess or reading period is granted on petition
at the sole discretion of Housing Assignment Services. All
residences except Chi Theta Chi, the Crothers Halls, Escondido
Village, Hammarskjöld, Lyman, Rains, Schwab, and Sigma
Chi close during the Autumn-Winter academic recess (reading
period in the Law School). Students who live in residences
that close during this period and who need to remain on
campus must make other living arrangements; University housing
is not provided. A per diem housing fee, which varies
by residence, is charged students requiring housing during
the entire Spring-Summer and Summer-Autumn academic recesses.
There is no fee charged for Single Student or Couple Housing
for the Autumn-Winter and Winter-Spring academic recesses
as long as students remain in continuous occupancy in University
housing throughout the subsequent academic term. Students
who terminate their occupancy during an academic recess
or after the beginning of the subsequent term are billed
the per diem daily housing fee for their period of occupancy
during the academic recess.
Student With Children Housing. This Residence Agreement
is for the 2000-01 University calendar year, commencing
on the effective date of your assignment and ending on
August 19, 2000. You are responsible for occupying your
apartment and for paying rent for this period under the
terms and conditions of this agreement. The rent for academic
recesses is billed proportionately in Student With Children
monthly rates. Students who move into Student With Children
Housing during one of these breaks will experience the rent
adjustment as of the day they check in.
If your eligibility for University housing is to cease
at the end of a quarter/semester or if you voluntarily terminate
this agreement as provided for under "Termination of
Agreement-Voluntary Termination," you must move out
of your residence by 5 p.m. on the dates listed below.
Quarter/Semester That Your
Eligibility or Occupancy Ends
|
Last Day to
Move Out |
| Autumn Quarter |
December 18, 2000 |
|
Autumn Semester (law students only)
—Upperclass law students
—First-year law students
|
December 22, 2000
January 29, 2001 |
| Winter Quarter |
March 26, 2001 |
Spring Semester (law students
only)
— Families with school aged children |
May 23, 2001
June 19, 2001 |
| Spring Quarter |
June 19, 2001 |
| Summer Quarter* |
August 19, 2001 |
*Students registered for 10-week classes should contact
Housing Assignment Services to extend their contract until
September 5, 2001.
Summer Session. Assignment to University housing
for Summer Quarter only is made by separate application
for students not on a yearly contract. Students with children
who are seeking housing beginning Summer Quarter
must also complete separate summer housing applications.
The contract dates in University residences for summer
term 2000-01 are as follows:
| Weeks |
Dates of Occupancy |
| 8 weeks |
June 24, 2001, to Aug. 19, 2001 |
| 10 weeks |
June 24, 2001, to Sept. 5, 2001 |
Summer Contract Length. Registered Students who
were assigned to a 10-week contract must be registered for
a 10-week class no later than July 9, 2001. Students with
a 10-week contract who have failed to register for a 10-week
class by July 9, 2001, will have their housing contract
mandatorily shortened to 8-weeks unless they have been assigned
to housing for Autumn Quarter/Semester. Students who have
been assigned to Single Graduate, Couple Without Children,
or Student With Children Housing for Autumn Quarter/Semester
will automatically have their housing extended to include
the Summer/Autumn interim period. Students who are assigned
to a different residence for autumn may be required to make
a mid-summer move into their autumn assignment. Move dates
will be posted in the 2001 Summer Housing web pages.
Authorized Occupancy Outside of Contract Dates.
All of the provisions of this agreement remain in effect
for students authorized to check into residences before
the beginning dates of occupancy listed in the subsections
above, to remain in residences after the last dates of occupancy
listed above, or to remain in residences during academic
recess and reading periods. Students who are authorized
to move in early or stay late are responsible for any applicable
early arrival or late departure fees.
Unauthorized Occupancy. If you occupy a room or
residence without authorization before your scheduled move-in
date, after your scheduled termination of occupancy date,
after the closure of residences for the Autumn-Winter academic
recess, or at any time outside your contract dates outlined
in the subsections above, you are charged an unauthorized
occupancy fee for each day or portion thereof until the
space is completely vacated. Your room/apartment is not
considered completely vacated until you remove all your
belongings and return your key to the appropriate staff
member. You may not remain as a guest in the room/apartment
after checking out. The daily unauthorized occupancy fee
is $175 for Single Student Housing and $225 for Couple/Student
With Children Housing. The University also reserves the
right to assess these charges if you occupy a room or residence
after your eligibility for University housing has ceased.
Occupying a room or residence without authorization may
also result in withdrawal of current and/or future housing
privileges.
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Termination of Agreement
Failure to Check in and Abandonment. If you fail
to check in at your assigned residence office by 5 p.m.
on the first full day of occupancy of your contract period
(see "Term of Agreement"), without providing prior
written notice of a late arrival to your local residence
office, your housing assignment is cancelled and you
are charged a $300 administrative fee for Autumn term or
a $100 fee for Winter, Spring, or Summer term. Assignments
can be held for 7 days with written notice. If you fail
to check in at your assigned residence by 7 days after the
start of your contract your assignment is cancelled. Phone
calls are not accepted, with the exception for students
who encounter travel delays on the way to Stanford.
If you are absent from your room for fourteen or more consecutive
days without having paid rent, you are considered to have
abandoned your room. Stanford, at its option, may then terminate
this agreement, dispose of any property remaining at the
residence (at your expense), and then re-rent the room.
In cases of abandonment, you remain liable for your room
rent obligation according to the terms of this agreement.
If you fail to turn in your room key within the fourteen-day
period, you are also charged for the rekeying of your room.
Termination of Occupancy. You are released from
your contract only if you cease to be eligible for housing
and give appropriate notice by filing a termination of occupancy
card (TOC) at your residence office, or receive written
approval to be released from contract by Housing Assignment
Services. Returning keys to the residence office and vacating
your assignment does not constitute notice of termination
of occupancy or relieve you of any obligations under this
agreement. If you move out without receiving written
notification from Housing Assignment Services that you have
been released from your contract, or without filing a TOC
if you are no longer eligible for housing, you remain responsible
for your room rent obligation according to the terms of
this agreement.
If you move out of University housing for any reason
prior to the end of your contract period (see "Term
of Agreement"), you must file a TOC at your residence
office. If you are eligible to be released from contract
and you give notice of termination of occupancy by filing
a TOC, your
housing space is assigned to another student as of the
effective date of termination and you may not extend your
occupancy beyond that date. If your eligibility for University
housing changes after you give notice of termination
of occupancy (e.g. you decide not to stop out or withdraw
an application to graduate), you must notify Housing Assignment
Services immediately as you remain responsible for your
room rent obligation according to the terms of this agreement.
You will be billed for the remainder of the academic year
at the "contract breaker" rate. The "contract
breaker" rate is the lowest rate for the category of
housing to which you are assigned, exclusive of board charges
or house dues.
It is your responsibility to notify Housing Assignment
Services directly if your eligibility for University housing
ceases. If your eligibility for University housing is to
cease during an academic term, you must give notice
of termination of occupancy immediately upon learning this.
If your eligibility is to cease at the end of an
academic term, you must give notice of termination of occupancy
by the dates listed in the chart below. If you complete
requirements for graduation before the end of an academic
term, you remain liable for your room charge for the duration
of that term.
All decisions regarding release from this agreement
are made by the Manager of Housing Assignment Services.
If you are released from your housing contract and rental
obligation and do not remain in residence the entire term
for which you have reserved a housing space, you are charged
a $200 administrative fee.
If you give notice of termination of occupancy for an allowable
reason (i.e., no longer eligible for housing) for the end
of an academic term, you are charged the following administrative
fees.
|
If your occupancy ceases at the end of:
|
And you file a termination of occupancy
card: |
You are charged an administrative fee
of: |
Autumn
Quarter/Semester |
By Oct. 27, 2000 |
No fee |
| By Dec. 15, 2000 |
$100 |
| After Dec. 15, 2000 |
$200 |
| Winter Quarter |
By Feb. 9, 2001 |
No fee |
| By Mar. 23, 2001 |
$100 |
| After Mar. 23, 2001 |
$200 |
| Spring Quarter/Semester * |
By May 4, 2001 |
No fee |
| By June 15, 2001 |
$100 |
| After June 15, 2001 |
$200 |
*These dates apply only to students who have signed a yearly
contract. Students who have signed an academic year contract
do not need to complete termination of occupancy cards for
the end of spring term because their Residence Agreements
expire at the end of spring term.
The maximum late termination of occupancy fee for fraternity
or sorority residents is $100 since the organization remains
liable to the University for the full occupancy fee. The
late termination of occupancy fee for Schwab residents assigned
by the GSB is $100.
If you will be a registered student studying at a Stanford
overseas campus, Stanford-in-Washington, Hopkins Marine
Station, or in a Law School externship that is outside the
Bay Area, you must give notice of termination of occupancy
during the quarter/semester prior to the start of your program
by the dates listed above. Law students who will be in an
externship outside the Bay Area must also file petitions
at Housing Assignment Services to be released from this
agreement and their room rent obligation.
Discretionary Termination. Individual students may
be temporarily or permanently relocated to other housing
or denied the privilege to live in any University housing
at any time in accordance with University policies and have
no entitlement to live in a specific residence. The provisions
of this agreement shall be in addition to the provisions
of University policy and principals of applicable law.
Fraternity and sorority members recognize and agree that
the organization has no entitlement to continued use of
the residence assigned to the organization or to an alternative
residence or other space. The agreement to assign a fraternity
or sorority to a residence may be terminated at any time
at the University's discretion upon written notice to the
Chapter President.
Mandatory Termination. The University may terminate
this agreement and your occupancy rights at any time after
giving you notice for any of the following reasons:
(1) You have ceased to be eligible for occupancy.
(2) You have failed to pay any amount due Stanford under
this agreement.
(3) You have breached this agreement or any supplemental
residence agreement.
In addition, in order to meet its guaranteed housing obligation
to undergraduate students, the University reserves the right
to terminate mandatorily the occupancy of undergraduate
students assigned to housing during an unguaranteed year.
Voluntary Termination (students with children and approved
faculty/staff only). Students with children and faculty/staff
approved by Housing Assignment Services may voluntarily
terminate this agreement at the end of an academic term
if they complete termination of occupancy cards at the Escondido
Village Office by the deadlines listed above under "Termination
of Occupancy." If you vacate your residence before
the end of an academic term and you continue to be registered,
you are held liable for rent for the remainder of that term.
Similarly, if you complete requirements for graduation
before the end of an academic term, you remain liable for
your room rent obligation for the duration of that term.
Termination of Housing Agreement During Emergencies.
If Stanford is closed, or during emergencies, the University
immediately and without notice may terminate this Residence
Agreement and close residences. If a residence is totally
or partially destroyed by any cause, the University is not
obligated to rebuild or replace it, and may terminate occupancy
and this agreement upon notice to residents.
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University Access to Rooms
The University reserves the right to enter
any room at any reasonable time at the request of a resident
or for the purpose of inspection, maintenance, or repair
and at any time in cases of emergency and between quarters/semesters.
You may not change any lock or place any additional locks
on any door of your room or any other doors within your
residence. In the event of an emergency, the University
may remove students belongings for cleaning, repair, storage
and/or protection.
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