Eligibility
If your group was split in the Undergraduate Draw, Graduate
Lottery or Summer Allocation, any or all members
of your group may petition by Friday, May 30, 2008
to be reunited in the same residence if they meet the criteria
listed below.
If you were not assigned in the Draw or Lottery,
and your group was subsequently split on the Autumn Quarter
Waiting List, you must file a petition to be reunited with
your group members by Friday, August 8, 2008.
All petitioning members of the group must:
- have the same application number,
- be of the same sex,
- have the same priorities (if applicable) for the residences
among which they were split,
- have listed the same residence choices in the same order
on their housing applications,
- have the same guarantee status (if undergraduates) or
be in the assignable pool (for graduates),
- have the same preferred year status (if undergraduates),
- have listed the same group retention choice (if undergraduates).
You may not add any new members to your group.
We do not accept split group petitions after the Winter,
Spring and Summer Quarter Waiting lists.
Where You May be Reassigned
You may only petition to be reunited in the residences
in which you were split, or if space does not become available
in those residences, you may request to be reunited in any
residence that had a cut-off number and priority level that
was worse than your application number and priority
level. (See Draw and Lottery statistics.)
If you desire, you may petition simply to exchange spaces
within your group instead of or in addition to requesting
to reunite all petitioning members in one residence. For
example, in a group of four, if group members Mary and Nkomo
are assigned to Burbank and Ellen and Tamara are assigned
to Serra, you may request to move Tamara to Burbank and
Nkomo to Serra, just exchanging their spaces.
On the petition form, explain and rank as many scenarios
or combinations acceptable to your group. For example, your
first choice may be to have Mary and Nkomo moved to Serra
to join Ellen and Tamara. Your second choice may be to move
Ellen and Tamara to Burbank. If those are not possible,
you want to have Tamara and Nkomo switch places.
Undergraduate Sub-Groups. There may be a "sub-group"
within your group, for example Amy and Sue request to be
kept together through 4th choice. Marcy and Jessica request
to be kept together through 6th choice.
If the above mentioned conditions are met and the group
is split, Amy and Sue may file their own petition while
Marcy and Jessica will file their separate petition.
Remember if you are a mixed gender group, the men and women
must petition separately.
How Reassignments are Made
In order to reunite your group, the appropriate residence
spaces must become available either through cancellations
or through reassignments out of the residence. While Housing
Assignments cannot guarantee that you will be reunited,
most groups are reunited by the start of autumn term. The
larger the group or the more popular the residence, the
more difficult it may be to reunite group members.
During the summer, Housing Assignments will first
try to reunite your group based on your petition if vacancies
become available in the residence to which you are seeking
reassignment. If that is not possible, we will then make
the Waiting List assignments and try to reassign those students
who joined the Waiting List. Spaces often become available
on the Waiting List because some students may be seeking
reassignment out of the residence to which you want to be
reassigned. If you are not reassigned on the Waiting List,
we will continue to try to reassign you later in the summer
as additional vacancies become available from students canceling
their housing assignments.
Specific Room Assignments
Housing Assignments will notify your local residence
office(s) prior to the start of Autumn Quarter if your split
group has been reunited. If your housing assignment has
changed, the Residence Student Affairs Specialists or residence
staff will attempt to assign you to the same room as other
members of your group, if possible.
Steps to Follow
If Your Group Was Split in the Undergraduate Draw, Graduate
Lottery and Summer Allocation. If you meet the eligibility
criteria listed above, please follow these instructions:
1. Respond to your assignment using the "view/respond
to a housing assignment" function in Axess:
- Group members who want to remain in their Draw/Lottery
assignment do not need to enter any changes in Axess..
- Group members who want to be reassigned from their Draw/Lottery
assignment to the residence where the other members of
the group are assigned should join the Autumn Waiting List for reassignment,
listing that residence as their only waiting list choice.
Note: Not all group members should join the Waiting
List as they may simply swap assignments and not be reunited.
Only the group members who want to be reassigned to the
residence where the other members of the group are assigned
should join the Waiting List. Group members who want
to be reassigned only in pairs or not be moved at all should
not join the Waiting List, as it is possible to be split
from the pair in the Waiting List.
2. Print and complete the split
group petition form, explaining where and how you
want the group to be reunited. On your petition form, designate
one member of the group to serve as a summer contact person.
Return the petition to Housing Assignments, 630 Serra Street, Suite 110, by Friday, May 30, 2008. Any member
of the group who may be moved must sign the petition.
3. Undergraduates only: Go to the in-house
draw for the residence you were assigned to in the
Draw and select your room for next year, even if you are
trying to be reassigned from that residence. The group members
who are already assigned to the residence in which the group
would like to be reunited should alert the residence staff
that they are part of a split group that is trying to be
reunited.
4. Before the end of Spring Quarter, update your
mailing address on Axess. We will contact you at this
address as soon as we have been able to reunite your group.
You should expect to hear from us in late July. If we are
unable to reunite your group, we will notify you of your
remaining options in early September.
If Your Group Was Not Assigned in the Draw or Lottery,
but Was Subsequently Split on the Autumn Quarter Waiting
List. If you meet the eligibility criteria listed above,
please follow these instructions:
Print and complete the split
group petition form, explaining where and how you
want the group to be reunited. On your petition form, designate
one member of the group to serve as a summer contact person.
Return the petition to Housing Assignments, 630 Serra Street, Suite 110, by Friday, August 8, 2008. Any member
of the group who may be moved must sign the petition.
Print, complete, and return this petition form to Housing
Assignments.
Frequently Asked Questions
Graduate Students:
What happens if my group is assigned to different residences?
If your group was split in the May Lottery round, you may
submit a written request to be reunited at Housing Assignments by Friday, May 30, 2008. Special attempts will
be made over the summer to assign all group members to the
same house provided all members are of the same sex, have
the same residence priorities (including your returning
resident priority), listed the same choices in the same
order and submit the petition by the deadline. In other
words, a group must have done everything possible to be
kept together to be eligible to file a split group petition.
What if our group gets split after the Autumn Waiting
List?
You have until August 8 to file a split group petition
to be reunited (if you were not offered assignment in the
Lottery). During the Waiting List round there is little
likelihood that group members can be placed together, and
we cannot guarantee that your group can be reunited. We
do not accept petitions if you your group was split because
you joined the waiting list for reassignment.
What happens if my group was split within an "any" choice
i.e. Any Escondido Village?
Your group may be split between the residence options
that make up Any Escondido Village, Any Rains, or Any Co-op.
For example some members of your group may get into 2 bedroom
apartments and others into the 3 bedrooms within the Any
EV choice. The assignment program considers an "any" choice
as one residence including the final choice: "Assign me
to Any Residence for which I am eligible" but those
choices represent several options. Graduate students
may petition to be reunited if you are split between residence
options in this case. (Note that undergraduates are not
eligible to petition if split due to an "any"
choice assignment.)
I applied with a group of friends who currently live
in different residences and we used our returning resident
priorities. Now we are split between residences. Can we
petition?
You may apply with a group and still choose to use
your returning resident priorities, however you will most
likely be assigned to different residences. If being assigned
with your group to the same residence is more important
than staying in your Spring Quarter residence, you should
not use the returning resident priority. If you have
been split between residences due to unequal residence priorities,
you may not petition to be reunited. One (or as many
as split from you) should join the Autumn Waiting List for
reassignment to try to be assigned to your residence.
What should we do if we did not list the same residence
choices, had different priorities, or are different genders?
One (or as many as split from you) should join the Autumn
Waiting List for reassignment and list your residence as
the first choice. This is your only option to try to be
reunited.
Undergraduate Students:
Why is there a deadline to form groups?
The deadline to form a group was established so that your
decision to draw as a group would be based on your desire
to live with your friends and would not be driven by an
application number (good or bad!).
What happens if some group members want to be kept together
through more choices than others?
The assignment program will try to keep group members together
as long as indicated on the application. Example:
Jill, Jane and Karen are a group. Jill and Jane want
to be kept together through their first four choices, Karen
wants to be kept together only through her first two.
The assignment program will try to put Jill, Jane and Karen
together for their first two choices. If that is not
possible, it will then try to keep Jill and Jane together
through their first four choices.
What happens if some group members change their "group
retention" choice?
The assignment program will attempt to keep group members
together through the Nth choice they have designated the
same.
Will the group retention feature prevent my group from
getting split?
The group retention feature is designed to reduce the chances
that your group will be split. However, it will not
prevent all groups from being split. Groups will still get
split (particularly at the cutoffs for residences).
What happens if my group lists an "any" choice i.e.
Any Flo Mo?
Your group may be split between the residences that make
up Any Flo Mo. For example some members of your group
may get into Loro and others into Mirlo. The assignment
program considers an "any" choice one residence for the
purposes of keeping groups together including final choice:
"Assign me to Any Residence for which I am eligible."
Undergraduates may petition to be reunited if you are split
between residences due to an "any" choice.
What happens if my group gets assigned to different
residences?
If your group was split in the May Draw round, you may submit
a written request to be reunited at Housing Assignments
by Friday, June 1, 2007. Special attempts will be made over the summer to
assign all group members to the same house provided all
members are of the same sex, have the same priorities, list
the same choices in the same order and petition by the deadline.
In other words, a group must have done everything possible
to be kept together to be eligible to file a split group
petition.(See Drawing
in a Group.)
What if our group gets split after the Autumn Quarter
Waiting List?
You have until August 8, 2008 to file a split group petition
to be reunited (if you were not offered assignment in the
Draw). During Waiting List rounds, however, since there
is very little likelihood that group members can be placed
together, there are no guarantees that groups can be reunited.
If a member of my group drops out after the May 4 deadline-can
our group find a replacement?
With the exception of groups drawing for the Suites, no
group member substitutions can be made. Groups drawing for
the Suites may petition at Housing Assignments only
in cases where a member of the group has withdrawn from
the group to accept a staff position. This year, residence
staff appointments will be announced before the deadline
to join a group. (See Group
Priorities for the Suites and Special
Priorities.)
What should we do if we did not list the same residence
choices, had different priorities, or are different genders?
One (or as many as split from you) should join the Autumn
Waiting List for reassignment and list your residence as
the first choice.
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