Going Away to a Stanford Program
or Taking a Leave of Absence?

General Procedures

Returning from Stanford Off Campus Programs

Away Autumn Only or Away Both Autumn and Winter

Away Winter Only

Away Both Winter and Spring or Away Spring Only

Taking a Leave of Absence Mid-Year

Graduating before June

Students who will be away from campus in the Autumn, or in both Autumn and Winter, are advised to apply for the Winter or Spring Waiting List by May 4, 2008. Students who apply by the Draw deadline will receive a random application number and obtain a better position on the Waiting List than students who apply later and receive a sequential application number. Even though you are applying early, you may continue to change your residence choices up to the later (final) Waiting List deadline.

The final deadlines for joining the Waiting Lists and for terminating occupancy are included in the Calendar.

Returning from Off-Campus Stanford Programs. Students who attend a Stanford off-campus program in the Autumn and/or Winter Quarters and who return to campus in the Winter or Spring will be considered to be moving from one category of Stanford housing to another. As such, they will be given priority for housing in the Winter and Spring Waiting Lists. In order to receive this priority, they will need to:

1. Apply for housing by the waiting list deadline for the quarter they are returning, and
2. Indicate that they are willing to live anywhere (through the application Final Choice 006).

If they meet these requirements, they will be given higher assignment priority. They will be considered in the assignable pool (see "The Draw" for a definition of assignable pool) before students who have guaranteed housing status but who are not attending an official Stanford program.

This does not necessarily mean that these students will get better housing assignments than those who are away for other reasons. Students included in the assignable pool will still be assigned in draw number order whether they have this priority or not. Students without the Stanford overseas priority retain their guarantee of housing and will still be assigned in the Winter or Spring Waiting List or Walk-in rounds. (Note that this higher assignment priority is given in the Waiting List round of assignments and will not be considered at Walk-ins. Students who have been attending an official Stanford program will be included on the Walk-in position list in Draw number order with guaranteed status students).

Away Autumn Only or Away Both Autumn and Winter. If you will be away from campus for Autumn Quarter only and want to apply for housing beginning Winter Quarter, or if you will be away from campus for both Autumn and Winter Quarters and want to apply for Spring Quarter housing, you should:

1. Join the Waiting List for the appropriate quarter in Axess. Remember to apply for the Winter or Spring Waiting List by May 4, 2008 in order to receive a first round random application number. If you apply later, you will receive a sequential number based on the date you apply and are not guaranteed an assignment unless you apply by the waiting list deadline, although you still have priority over non-guaranteed students;
2. Obtain residence priorities. They are still effective for Waiting List assignments. You should visit the houses and speak to an authorized Draw representative about applying for priorities. The deadline to request priorities is April 25, 2008; and,
3. Change your housing application choices (if desired) before the final Waiting List deadlines (October 24, 2008 for Winter Quarter or February 6, 2009 for Spring Quarter).

Away Winter Only. If you will be away from campus for Winter Quarter only and you want housing for both Autumn and Spring Quarters, you should:

1. Apply for the Draw for Autumn Quarter housing by the May 4, 2008 deadline in order to receive a first round random application number. If you apply later, you will receive a sequential number based on the date you apply and are only guaranteed an assignment if you apply by the waiting list deadline.
2. Obtain residence priorities. Visit the houses and speak to an authorized Draw representative about applying for priorities. The deadline to request priorities is April 25, 2008;
3. Complete a Termination of Occupancy form (TOC) after taking occupancy for Autumn Quarter to give notice that you are leaving housing at the end of the term. The deadline to give notice that you are leaving at the end of Autumn is October 24, 2008. Filing a TOC later results in a late fee of $100-400;
4. Join the Spring Waiting List in Axess by February 6, 2009. Your Autumn Draw number will be used for your Spring Waiting List application. Residence priorities that are still applicable will remain in effect on your application. Unfortunately, even if you have a residence priority, we are not able to guarantee that you can get back into the same house as you had in Autumn; and,
5. Change your housing application choices (if desired) before the final waiting list deadline (February 6, 2009 for Spring Quarter).

NOTE: Students assigned to the residence at Hopkins are not eligible to keep a room on the home campus as well. Students may not keep two spaces at the same time.

Away Both Winter and Spring or Away Spring Only. If you will be away from campus for both Winter and Spring Quarters or for Spring Quarter only, you should:

1. Apply for the Draw for Autumn Quarter housing by the May 4, 2008 deadline in order to exercise your guarantee of housing and get a first round draw number. If you apply later, you will receive a sequential number based on the date you apply. You will still be guaranteed housing as long as you apply by the waiting list deadline (July 11, 2008 for Autumn Quarter) but you will have a higher (worse) draw number and likely will not get assigned to more popular houses;
2. Obtain residence priorities. Visit the houses and speak to an authorized Draw representative about applying for priorities. The deadline to request priorities is April 25, 2008; and,
3. Complete a Termination of Occupancy form (TOC) after taking occupancy for Autumn Quarter to give notice that you are leaving housing at the end of the term. The deadline to give notice that you are leaving at the end of Autumn is October 24, 2008. The deadline to give notice that you are leaving at the end of Winter is February 6, 2009. Filing a TOC later results in a late fee of $100-400.

Taking a Leave of Absence Mid-Year. If you decide to go on leave before you check into housing, you should contact Housing Assignments to cancel your contract. (See "The Draw" for deadlines and administrative fees for cancellations).

If you go on leave mid-quarter or anytime after your housing contract begins, you must complete a Termination of Occupancy form (TOC) to give notice that you are leaving housing. The deadline to give notice that you are leaving at the end of Autumn is October 24, 2008. The deadline to give notice that you are leaving at the end of Winter is February 6, 2009. Filing a TOC later results in a late fee of $100-400. If your leave begins mid-quarter, you must file a TOC as soon as the leave is approved and move out. There is a $400 fee for breaking a housing contract mid-year. Remember to turn in your key on time and remove all of your belongings.

Graduate Early. Contracts for undergraduates go through Spring Quarter. If you graduate at the end of winter quarter, you may be allowed to stay for a post-graduation quarter. You need to fill out a post-graduation petition with Housing Assignments by the Spring Quarter Waiting list deadline. Post- Graduation Peitions are available on the Housing Assignments website. If you wish to leave campus when you graduate at the end of winter quarter, you need to file a Termination of Occupancy form which is also available online on the Housing Assignments website.

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