Instructions for Completing the Paper Application

All matriculated Stanford students and summer visitors must submit their Summer Housing applications in Axess to participate in the Summer Allocation or Summer Waiting List lottery rounds. For more information on applying though Axess, visit the Application Instructions web page. If you are unable to apply in Axess, you may submit a paper application. Note that paper applications must be received by Housing Assignments by the first weekday following the Axess application deadline. Applications should be mailed to: Summer Housing Assignment Coordinator, Housing Assignments, 630 Serra Street, Suite 110, Stanford, CA 94305-6034. You may fax your application to (650) 736-1297 in order for it to be received by the deadline but you must also mail the original to Housing Assignments. Do not submit both a paper application and an application on Axess.

Click here to access the paper application in pdf format. (You will need Adobe Acrobat Reader to view the form.)

Instructions

Use the following information to complete your summer housing paper application:

2. Name. Print your last name (family name) first. 

3. Gender.

4. Date of Birth.

5. Status. Your student status is the same as you indicated on your Stanford Summer Session application (please contact the Registrar's Office at (650) 723-2041 if you need information on your student status).

6. Type of Housing. Indicate the type of housing for which you are applying: Single Undergraduate, Single Graduate, Couple without Children, or Student with Children.  

7. Housing Dates. Indicate the housing contract length desired: 10-weeks, 8-weeks, or 6-weeks for students attending the English for Foreign Students 688 Program. Students choosing a special contract length under "Other" must fill in the specific course name and its dates. Only students enrolled in an official Summer Session course with dates outside of the standard 8- and 10-week lengths are eligible for a special-length contract.

8. Summer-Autumn Interim Housing. [For matriculated undergraduate students only.] Summer-Autumn Interim Housing, the period between the end of the 10-week summer undergraduate contract and the beginning of the Undergraduate Autumn Housing contract, is billed separately from your rent on your autumn bill. Students living in Undergraduate Housing on a 10-week summer contract who will be continuing in housing through autumn may choose this option. Students may be required to move to a different residence or room during interim.

Students may have Summer-Autumn Interim Housing added or removed (if it is an option) from their contracts if requested by the assignment round application deadline or with a Summer Change Request form by August 3. A $25 administrative fee will be charged for every approved Summer Change Request form submitted.

9. Notification of Assignment Results. Check the “Notification of Assignment Results” box if you will be unable to log into Axess when assignment results are announced. The results of the Summer Allocation will be mailed to the mailing address you have on file in the Registrar’s Office. Assignment results for new Stanford graduate students who have not yet enrolled will be sent to the address on file in the Graduate Admissions Support Section. Please inform the appropriate Stanford department of any mailing address changes. It is your responsibility to contact Housing Assignments to obtain your assignment if you have not received any notification within ten days after results are announced. Housing Assignments is not responsible for mail delivery delays that are beyond its control, and does not re-send returned mail.
Students who applied on Axess and those who did not request notification of assignment results must use Axess to view and respond to an assignment.

Waiting list results are not mailed due to time considerations. Waiting List applicants who are unable to log into Axess when assignment results are announced may contact Housing Assignments at (650) 725-2810, or e-mail housingassignments@lists.stanford.edu, to confirm their assignment results.  

SINGLE STUDENTS: READ SECTIONS 10-12 AND 17. 

10. Group. Students who want to live in the same residence with one or more friends may apply as members of a group. If you do not want to enter the Allocation or Waiting List with another student, leave this section blank.

Group members must jointly determine a common group name and password for the group and write them on each application. Choose a group name that is unique and not easily duplicated. The group name and group password must be different. Each should be a minimum of five characters but no more than eight, and each must consist of at least one alpha and one numeric character (no symbols or spaces).

In addition, list the names of your group members on the application--example: group name "4ladies", group password "in1city", group members Miranda Hobbes, Samantha Jones and Charlotte York. Each member of the group must list the same group name and password on their application. Students applying on paper and those applying through Axess may join a group together.

11. Single Student Information and Roommate Preference Card. If you are a single graduate student, complete the Roommate Preference Card. Room/apartment and roommate assignments are made by your summer Housing Service Center office after you have accepted your housing assignment. Room and roommate assignments are not available until the opening day of residences. Because most continuing graduate students remain in their same room/apartment during both the spring and summer terms, there are few wholly vacant rooms/apartments to assign to graduate student groups. If you have any questions about room/roommate assignments, contact your Housing Service Center after housing assignments are announced. 

12. Single Student Residence Choices. List your residence choices in order of preference. Indicate each choice by entering the residence code listed below in one of the numbered boxes. Do not list a choice where you would not accept an assignment. You are only considered for assignment to the residences you list on your application. There are no reassignments for Summer Quarter, except due to changes in marital or family status. All Undergraduate Housing residents in Manzanita Park and Wilbur Hall are required to purchase a Stanford Dining meal plan. See the Stanford Dining web site for meal plan options and rates. Undergraduate students who do not select a meal plan will be assigned to the default plan, 14 meals per week.

Single graduate students may list only graduate residence choices only, and single undergraduate students may list only undergraduate residence choices only. 

* Summer Research College (SRC) will be housed in Lantana and Castaño and students who are not participating in research will also be assigned to these residences. All students assigned to these residences will be eligible to participate in SRC's dorm-based activities and will need to follow SRC's alcohol policy, which prohibits individuals from serving alcohol in common areas. For more information, see http://www.stanford.edu/dept/undergrad/urp/SRC/policies.html.

* In one-bedroom double occupancy and two-bedroom triple occupancy apartments, the furnishings are arranged for one student to sleep in the living room.

** Single graduate students can select either a furnished or unfurnished 1 bedroom single occupancy apartment. There is no unfurnished option in any other single graduate residence option.

COUPLES WITHOUT CHILDREN AND STUDENTS WITH CHILDREN: READ SECTIONS 13-17. 

13. Marital Status. Indicate your marital status if your spouse or partner will be occupying the apartment with you. This information has no impact on your housing application or assignment and will be used for statistical purposes only (responses will be treated confidentially). If there has been a change in your marital status, please update this information with the Registrar’s Office as well. Single parents who are in a domestic partnership should check the domestic-partner box.

14. Spouse/Partner. Enter the name of your spouse or domestic partner who will be occupying the apartment with you at least 50% of each week. If your spouse or partner is a Stanford student, also enter his or her eight-digit student ID number. Students who will not be living with their spouse/domestic partner should leave this space blank.

15. Children (students with children only). List the number of children who will be occupying the apartment with you. To be eligible for Student with Children Housing, your children must be legal dependents and occupy your apartment at least 50% of each week. You must indicate how many children will be living with you, including expecting. If you are expecting a child(ren), indicate the expected date of delivery.

16. Couple without Children and Student with Children Residence Choices. List your residence choices in order of preference. Residence codes appropriate for couples and students with children are listed below. All Couples without Children and Student with Children Housing is located within Escondido Village. Housing Assignments will correct your choices if you list an apartment for which you are not eligible.

You will only be considered for assignment to the residence choices you list. Do not list any choices that you do not want. There are no reassignments for the Summer Quarter, except due to changes in marital or family status.

Couples without Children. Only couples who are both enrolled, matriculated Stanford students are eligible for a one-bedroom with den apartment. Other couples are only eligible for a one-bedroom apartment and should list only the corresponding residence codes.

COUPLE WITHOUT CHILDREN HOUSING OPTIONS
Code	Apartment Size	Furnishings
540	one-bedroom couple apartment	unfurnished
541	one-bedroom couple apartment	furnished
542	one-bedroom with den couple apartment (2-student couples only)	furnished

Students with Children. You may have 1 to 2 children to be eligible for a two-bedroom apartment and 2 to 3 children to be eligible for a three-bedroom apartment. Single parents with one child may also apply for a one-bedroom low-rise apartment.  (Students with more than three children are not eligible for housing on campus.)

STUDENT WITH CHILDREN HOUSING OPTIONS
Code	Apartment Size	Furnishings
555	one-bedroom apartment (single parent with 1 child only)	furnished
565	one-bedroom apartment (single parent with 1 child only)	unfurnished
552	two-bedroom apartment (1-2 children)	furnished
562	two-bedroom apartment (1-2 children)	unfurnished
553	three-bedroom apartment (2-3 children)	furnished
563	three-bedroom apartment (2-3 children)	unfurnished

17. Signature. Sign your name and enter the date on your application. Your signature indicates that you have read the 2007 Summer Housing application policies and agree to the application terms. (Students applying through Axess sign electronically upon submitting their application.)

Enter your daytime telephone number and email address where you may be reached from the date on which applications are accepted to the start of the quarter. You must notify your admissions office (new graduate students who have not yet enrolled) or the Registrar’s Office (summer visitors, continuing students and new students who have enrolled) of any change in your telephone number and address, or update your mailing address on Axess. Do not only give new address information to your department as we do not have access to their files.

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