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All housing policies and procedures are reviewed annually and are subject to change. Housing Assignments makes all assignments to student housing by a computerized annual lottery and quarterly waiting lists, as described below.
The Lottery and Waiting List
Assignment Rounds. Housing assignments are made in "assignment rounds" held before each quarter/semester. In each round, assignments are made separately for single students, couples without children and students with children. Students who have special housing needs due to a documented medical condition, or whose spouse, domestic partner or child is disabled should apply by April 20, 2007 for consideration in an earlier exemption round of assignments. (See Disability Assignments for more information.) When making assignments for single students, men and women are considered separately. When making assignments for couples without children and students with children, there is no distinction based on gender.
Many students cancel their assignments between the time the Lottery is run in May and when students move in for autumn. This leaves others without housing contracts until just before the beginning of the term. In an effort to increase the chances of assignment for continuing students and increase stability for those who are currently on campus, we conservatively overassign certain residences in the May Lottery. In the unlikely event that there are not enough cancellations to honor the overassignment in a particular residence option, we will guarantee a comparable assignment somewhere else in the housing system.
When you apply for housing, you are considered for a specific assignment round only (for example, the Lottery). If you are not assigned after a particular assignment round, you must join the Waiting List for the next round by the published deadline and/or go to Walk-ins if you wish to be considered again.
The dates of each round are as follows:
| Assignment Round |
Application Deadline |
Assignments Announced |
| Disability Accommodation Request |
April 20, 2007 |
May 10, 2007 |
|
Lottery for Autumn Quarter/Semester |
May 6 (Axess) or May 7, 2007 (absentee) |
May 26, 2007 |
| Autumn Quarter/Semester Waiting List |
July 6, 2007 |
July 22, 2007 |
| Winter Quarter/Spring Semester Waiting List |
October 26, 2007 |
November 18, 2007 |
| Spring Quarter Waiting List |
February 8, 2008 |
March 2, 2008 |
Initial assignments for autumn term are made in the Lottery held each May. The next round after the Lottery is the Autumn Waiting List. You should join this Waiting List if:
 you missed the deadline to enter the Lottery,
you were not offered an assignment in the Lottery and wish to try again,
you were assigned in the Lottery, but not to a preferred choice, and you want to be considered for reassignment to another residence (see below for more information), or
you were assigned in the Lottery, but you need to apply for a different category of housing because of a change in your marital or family status.
You may not join a Waiting List if you have previously refused housing for that academic term and category of housing. Continuing students should also be aware that because of the new student demand and their priority for housing, very few continuing students are assigned during the Autumn Waiting List round.
Special Conditions for Waiting List Reassignments. Students who are assigned in the Lottery may elect to join the Autumn Waiting List to try for reassignment to another residence within the same category of housing. You must (1) respond to your Lottery assignment by the response deadline (June 10 for Axess applicants or June 15 for absentee applicants) and select the "accept this assignment, but wish to be considered for reassignment" option (or return only the Autumn Reassignment Request Card if absentee) and (2) list new residence choices for consideration. You will only be considered for reassignment to the residences you specifically list in your response; you will not be reassigned to an option you do not list. You may not later join the Waiting List for reassignment if you have already accepted or refused your Lottery assignment. If you are reassigned, your original assignment is simultaneously given to another student on the Waiting List. If you are not reassigned, you retain your original Lottery assignment. If you refuse an autumn reassignment, you are charged a $200 to $300 administrative fee as described below, and you may not reapply for the same category of housing for until after all other students have been offered a housing assignment. New graduate students also lose their guarantee of housing for the year.
If you join a Waiting List for Winter Quarter/Spring Semester or Spring Quarter due to a change in your marital or family status, and you are reassigned, you must accept your reassignment. If you are reassigned, your old assignment is simultaneously given to another student on the Waiting List. If you do not accept your new assignment, you are charged a $100-200 administrative fee, your name is removed from the Waiting List, and you are held liable for room rent for the remainder of the academic year. Reinstatement of your original assignment may not be possible. Reassignments for winter and spring terms are made on a space available basis, and are not guaranteed.
Single students also have an opportunity for reassignment within Single Student Housing midyear. Once demand for Single Student Housing has been met, residents may request reassignment to any other vacant room. Housing Assignments will post a notice on our web site when reassignments will begin. Students should file a reassignment request to join the reassignment list. See Reassignments for details.
Housing Assignment System. Since housing is a limited resource, students should not expect to be offered housing for the duration of their studies at Stanford. Of the total number of applications received for each assignment round, the group of students who are considered for assignment is called the "assignable pool." The number of housing spaces available for assignment determines its size. Because the number of applicants may exceed the number of available spaces, all students may not be in the assignable pool.
Applicants are placed into the assignable pool primarily on the basis of their housing assignment priority level and secondarily on the basis of their application number (lower numbers before higher numbers). Your assignment priority level is determined by: (1) your student status (new or continuing graduate student), (2) the total number of years you have lived in graduate housing and (3) your degree program. This information is evaluated annually at the time your housing application is submitted. Because of the terms of the donor's will, all law students who list Crothers Hall as a residence choice are also placed in the assignable pool for Crothers Hall, space permitting.
All new matriculated graduate students are guaranteed housing on-campus their first academic year of graduate enrollment at Stanford, if they apply by the Lottery deadline and are willing to live in any residence for which they are eligible (which includes both furnished and unfurnished options in Couple and Student with Children Housing). New students whose applications are received after the Lottery deadline are not guaranteed housing, but are still given priority higher than continuing graduate students. This assignment priority is effective only the first academic year of graduate study and cannot be used in later years if you choose not to apply for or live in housing your first year. New student status is retained throughout a student's first academic year, or portion thereof if admitted midyear.
Undergraduate students applying for Couple without Children or Student with Children Housing use one of their four undergraduate guarantee years, and are guaranteed housing if applications are received by the Lottery deadline and indicate a willingness to live in any residence for which they are eligible.
Assignment Priority Levels. The following priority levels were established in 1998 in response to the higher demand for campus housing. They are just one way the assignment system gives students an equitable chance at receiving housing during their time at Stanford.
Continuing doctoral degree candidates (i.e., Phd, MD, JD, etc.) receive secondary or "limited" priority for housing until they have lived in University housing for six years. After the sixth year of graduate housing, no priority for assignment is given.
Continuing engineer's degree candidates receive limited priority for housing until they have lived in University housing for three years, and no priority for assignment after the third year.
Continuing master's degree candidates receive limited priority for housing until they have lived in University housing for two years, and no priority for assignment after the second year.
There is no distinction between years within the limited housing priority. For example, doctoral degree students in their second year have the same priority as students in their sixth year. Students whose studies extend beyond the number of priority years allocated are still eligible for housing, and should apply, although they will not be offered housing until after all students with assignment priority. (See chart in the FAQ section for further clarification.)
Housing years are based on the academic calendar (autumn through the following summer) and are counted the same regardless of category (single graduate, couple, and student with children housing years combined, including University-assigned off-campus housing contracts and Housing Stipend Awards). Occupancy beginning in spring or summer term does not count toward the total number of years in housing. Cancelled assignments are not counted; only contracts kept during autumn and winter are counted.
If you have previously received a graduate degree from Stanford and are beginning a new graduate degree program, you are considered a continuing graduate student. If you are enrolled in a joint master's/doctoral program, you will be considered a doctoral candidate. Note, however, that the number of assignment priority years given does not increase cumulatively per degree. If you were a master's student and had two years of assignment priority, and are beginning a doctoral program, you are given four additional years of assignment priority, for a total of six assignment priority years. If you were previously a master's student and had two years of assignment priority, and are beginning a new master's degree program, you still have only two years of assignment priority and do not receive additional years. Students are eligible for the maximum number of assignment priority years as their current degree level allows.
New students will receive the highest level of priority, then continuing students who have priority years remaining will be considered for assignment before those without priority years remaining.
Renewals for Continuing Graduate Students. Students living in residences that are open all year are eligible to renew their housing contracts annually, if they stay over the summer in continuous occupancy, until they have used all of their assignment priority years. See Application Instructions for information on how to renew contracts. Students whose studies extend beyond the number of priority years allocated may reapply for housing on a year-to-year basis and compete for housing, but they are not assured assignment.
A Returning Resident Priority does not automatically put a student into the assignable pool. It is only after your assignment priority level and application number get you into the assignable pool that the residence priorities are effective.
During the Waiting List rounds, the assignable pool takes into account both vacancies and spaces that open up because of reassignments in that round. Students who have already been assigned housing and are seeking reassignment to another residence (due to a change in marital or family status) are placed in the assignable pool before unguaranteed off-campus applicants, but they are not guaranteed reassignment.
Specific Housing Assignments. After you are placed in the assignable pool, your specific assignment depends on the residence choices listed on your application, residence priorities and your application number. You are assigned to your highest residence choice that your application number and residence priorities allow, given the number of spaces available and the competing demand of other students. List residence choices in order of your preference. When the computerized assignment program comes to your application number, it will try to place you into your first choice. If it is not available, it will look at your second choice, and so on. Do not list a choice where you do not want to live - you might get it. Carefully consider your options (especially the generic "any" choices). (See Application Instructions.)
Application Numbers. Single students who enter the Lottery for autumn term or join the Winter or Spring Waiting List by May 6, 2007 via Axess (or May 7, 2007 for absentee
applicants) are given random application numbers. Single students receive
numbers between 0001 and 3500. All continuing students with children and couples without children
who are renewing their contracts are not given random application numbers, but
are immediately assigned at the time of application. Applications from other students
with children and couples without children who are not renewing a housing contract
(including those who have exceeded the number of priority years given or are applying for a
larger/smaller-sized apartment or for a different furniture option) will be given random
numbers. Students with children receive numbers between 0001 and 0500 and couples
without children receive numbers between 0001 and 1000.
Single students may apply with a group of up to three friends to receive the same application number. See Application Instructions for details and for a web site to find group members. This will improve your chances of being assigned to the same residence and apartment as your friends. Note that applying in a group does not change your own assignment priority level, any residence priorities, or increase your chances for assignment overall.
Married couples and domestic partners who are both Stanford students may submit two housing applications for the Lottery. The application with the better assignment priority level (see above) and application number will be considered for assignment (in that order), and the other will be withdrawn. Each applicant must indicate the spouse or partner's ID number on both applications to take advantage of this process.
Applications received after the Lottery deadline are given sequential numbers based on the dates received and are added to the Waiting List. Therefore, for any Waiting List round, it is better to apply as soon as possible.
If not assigned, you retain your application number throughout the remainder of the academic year as long as you do not refuse a housing assignment and you apply by the next Waiting List deadline for the same category of housing.
Residence Priorities. There are two types of residence priorities available to graduate students - a "returning resident priority" and the law/engineering priorities to Crothers and Crothers Memorial Halls. Residence priorities give you priority for assignment to a specific residence and type of apartment (e.g. three-bedroom Escondido Village, four-bedroom Rains, etc.) when your application number and assignment priority level are good enough to be in the "assignable pool" and assign you to University Housing. In other words, residence priorities do not increase your chances of being assigned housing, and do not guarantee an assignment, but they give you a priority for a specific residence option if you have an application number and assignment priority level good enough to get in the assignable pool. In essence, a residence priority acts as a "trump" once you are in the assignable pool. You must specifically list the residence where you have priority in order to activate it.
Single graduate students who live in University Housing during Spring Quarter/Semester of a given year and apply by the Lottery deadline for autumn assignment may use a returning resident priority (RRP). Your Spring residence must be listed as your first choice and you must indicate that you would like to use the priority in order to activate it. If you are applying with group members who do not have a priority to the same residence, it is recommended that you not use the residence priority, in order to reduce your chances of being split between residences. (See Application Instructions for more information on applying in a group.) Couples and students with children automatically receive an RRP for their spring residence, and do not have to specifically indicate that they would like to use it.
The returning resident priority is only generated for Autumn Lottery applications, and is no longer effective after the Autumn Waiting List. If you are assigned to the same residence as your spring housing, efforts are made to keep you in the same apartment or room, although you are not guaranteed an assignment back to the same apartment or room
if you do not remain in housing during the summer. Single students who live in student
with children neighborhoods during Spring Quarter will likely not be assigned back to the
same neighborhood.
Returning resident priorities for Schwab are given only to students assigned to that residence by Housing Assignments. Students who are living in Schwab from an assignment made by the Graduate School of Business are not eligible for a returning resident priority.
There are three levels of residence priorities in Crothers and Crothers Memorial Halls. Law and engineering students automatically receive a residence priority to both the single and double occupancy rooms in Crothers and Crothers Memorial, respectively. The highest level of residence priority (level 1) is given to students using their returning resident priority who are also law or engineering students, followed by nonresidents who are law or engineering students (level 2), and finally, students using their returning resident priority who are not in the law or engineering schools (level 3).
Responding to Assignments. The results of the Lottery are announced on Axess on Saturday, May 26, 2007. You must check your results and respond to an assignment in Axess. The deadline to respond is Sunday, June 10, 2007.
Quarterly Waiting List results are announced and must be responded to according to the dates in the Graduate Housing Calendar.
Note to students who are not able to apply through Axess. Assignment results will be mailed to absentee applicants who are not able to apply on Axess and asked to have the results mailed. (See Notification of Assignment.) Absentee applicants must respond to their assignments by Friday, June 15, 2007.
New business, law and medical school students who have not yet enrolled are notified at the mailing address they have on file at their respective schools. All other new students who have not yet enrolled are notified at the address which they have indicated on their Response to Offer of Admission on file at the Graduate Admissions Support Section. Continuing students who are not at the Stanford home campus and new students who have enrolled are notified by mail at their address on file in the Registrar's Office. It is your responsibility to inform the appropriate office listed above of any change in mailing address, or you should enter changes through the address function in Axess, so that you may receive timely notification of the assignment results. Your department may not forward your address changes to these offices. Housing Assignments cannot update addresses for students; please do not send address updates to us.
If you have not received notification of your assignment within ten days after the date assignments are announced, it is your responsibility to contact Housing Assignments to determine if you have been assigned. Housing Assignments is not responsible for delays in mail delivery due to inaccurate mailing addresses or other delays that are beyond its control, and does not re-send returned mail.
Assignment Refusals. If you refuse a housing assignment, you are charged a $50 administrative fee. Failure to respond to a notice of assignment by the appropriate deadline, is considered a refusal and you are charged a $100 administrative fee. If you accept an assignment and subsequently cancel it or fail to check into your assigned residence, you are charged a fee determined by the date that you cancel:
| Assignment Round |
Dates |
Fee |
|
After the Lottery and Autumn Waiting List Rounds |
May 26 to July 6, 2007 |
$100 |
| July 7 to August 3, 2007 |
$200 |
| After August 3, 2007 |
$300 |
|
After the Winter Waiting List Round |
November 18 to December 29, 2007 |
$100 |
| After December 29, 2007 |
$200 |
|
After the Spring Waiting List Round |
March 2 to March 14, 2008 |
$100 |
| After March 14, 2008 |
$200 |
Note that if you requested to be considered for autumn reassignment and decide to cancel your assignment or reassignment at that time, the minimum fee is $200. Cancellation charges apply to all applicants, including students with children who are renewing their contracts. (Upon renewing a contract, you are accepting the assignment, which means that the minimum cancellation fee is $100.)
If you refuse or fail to respond to a housing assignment, you lose your application number and you may not reapply for housing for that same academic term and category of housing (single student, couple without children, or student with children). If you apply again for a later term, you are placed on the Waiting List according to the new application date. New students who refuse or fail to respond to an assignment also lose their guarantee standing for the remainder of the academic year.
Walk-ins and Continuous Assignments
Single Student Housing Walk-ins. Single students who are not assigned in the Waiting List round or who have not yet applied for housing may participate in Walk-ins, when vacancies that arise after the Waiting List round are offered for assignment. Students are considered for assignment at Walk-ins according to their positions on the Waiting List. Students who were not on the Waiting List will be added to the list based on the date they apply and are considered for assignment after the students who were on the Waiting List. Students who have a single student assignment already will not be able to attend Walk-ins for reassignment until the demand for housing has been met. If you previously withdrew an application or refused a single student housing assignment for the same academic term you will not be considered again for assignment until we are offering reassignments. Students must be enrolled (without enrollment holds) and in good academic standing to participate in Walk-ins. Vacancies in Crothers and Crothers Memorial are filled first with law and engineering students.
The Walk-in process begins with a large opening meeting on the dates listed below. After the first meetings, any remaining vacancies and any new vacancies that become available are filled at the Housing Assignments office at 3:00 p.m. for women and 3:30 p.m. for men daily. Walk-in assignments are made on the following dates:
| Academic Term |
First Day 1 |
Last Day |
| Autumn Quarter/ Semester |
New students only:
August 15, 2007
(3:00 p.m. for women and 3:30 p.m. for men)
in the Havana Room on the ground floor of the Graduate Community Center (750 Escondido Village Road)
August 30, 2007 - New date and location!
(3:00 p.m. for women and 3:30 p.m. for men) in Housing Assignments (630 Serra Street, Suite 110)
New and Continuing students:
September 10, 2007
(3:00 p.m. for women and 3:30 p.m. for men)
in the Havana Room on the ground floor of the Graduate Community Center (750 Escondido Village Road)
September 12, 2007 - Daily meetings start
(3:00 p.m. for women and 3:30 p.m. for men) at Housing Assignments (Harold Module - 630 Serra Street, Suite 110). |
October 26, 2007 |
| Winter Quarter/ Spring Semester |
December 5, 2007
(3:00 p.m. for women and 3:30 p.m. for men) at Housing Assignments (Harold Module - 630 Serra Street, Suite 110).
December 4, 2007 - Daily meetings start
(3:00 p.m. for women and 3:30 p.m. for men) at Housing Assignments (Harold Module - 630 Serra Street, Suite 110). |
February 8, 2008 |
| Spring Quarter |
March 12, 2008
(3:00 p.m. for women and 3:30 p.m. for men) at Housing Assignments (Harold Module - 630 Serra Street, Suite 110).
March 13, 2008 - Daily meetings start
(3:00 p.m. for women and 3:30 p.m. for men) at Housing Assignments (Harold Module - 630 Serra Street, Suite 110).
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May 2, 2008 |
| 1 |
The walk-in meetings may be rescheduled depending on the demand for housing each quarter. Please verify the date of the meetings our web site as the meeting approaches. |
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Many of the spaces assigned at the Autumn New Student Walk-in meetings will be
available to move into on September 15. If a space is only available after September 15,
the availability date will be announced at the meeting, and the assigned student will need to
find other accommodations until that date. New students participating in Walk-ins are
eligible for Stanford Conference Services' short-term housing until 10 a.m., Thursday,
September 13. All students attending the meeting should make short-term housing arrangements
either through Stanford Conference Services or at a local hotel/motel in case an assignment is
not available immediately, or not at all.
Students who cannot attend the meetings in person are encouraged to designate another person, or proxy, to act on their behalf. You may designate Housing Assignments as your proxy. Proxy forms may be submitted from our web site (http://housing.stanford.edu/forms). Please be very clear about your residence preferences in the form, as you are contractually responsible for any assignment a proxy takes on your behalf.
Law students. Because law students have absolute priority to Crothers Hall, law students who are not assigned during the Autumn Waiting List round may contact Housing Assignments to add their name to the list for special consideration to Crothers. Law students who are not interested in Crothers should attend the Walk-in meeting(s).
Couple without Children and Student with Children Housing. After each Waiting List assignment round, continuous assignments are made for couples without children and students with children who were not assigned, or who applied after the Waiting List deadline. This means that any vacancies that occur after the Waiting List results are announced are offered continuously to the next eligible student on the list.
The continuous assignment position list is posted at Housing Assignments after each round. On-campus students who apply by the Waiting List deadline to change categories of housing for winter or spring terms have priority over off-campus students. On-campus students who do not apply by the Waiting List deadline lose their priority over off-campus students, and will be placed on the continuous assignment list accordingly. New students, including those who apply after the Waiting List deadline, have priority for assignment over continuing students and will "bump" continuing students, except on-campus transfers who applied by the previous Waiting List deadline. Nonmatriculated students may add their names to the continuous assignment list on the first Monday after the start of the quarter, but will be bumped by matriculated students who apply later. Continuous assignments are made until the next Waiting List application deadline.
If you wish to be considered during the continuous assignment process, you must provide a current telephone number, fax number, or email account. If an apartment becomes available, we will notify you by one of these means. If you are offered an apartment, you have two days to accept or reject the assignment. If we are unable to contact you or you do not respond to an offer, the apartment is offered to the next student and your name is removed from the list. There is no fee for rejecting a continuous assignment offer unless you accept and then refuse it later.
If you are not offered an assignment during the continuous assignment period, you must apply in Axess for the next Waiting List round to be considered for assignment the next quarter. Your application number will carry forward if you apply by the next deadline.
Reassignments After the Waiting List
Single students also have an opportunity for reassignment within Single Student Housing midyear. Once demand for Single Student Housing has been met, residents may request reassignment to any other vacant room. Housing Assignments will post a notice on our web site when reassignments will begin. Typically this will be around the first week of each quarter (except summer). Interested students should submit a proxy reassignment form for use during the Walk-in meeting(s), where reassignments will be offered. Please keep in mind that late applicants without housing will be offered assignment before students seeking reassignment. Therefore, the number of reassignment opportunities will vary each quarter. If demand from students without housing is not met, it is possible that reassignments may not be offered. If more than one student is interested in a particular vacancy, the order will be determined by the filing date of the reassignment form. The administrative fee for taking a reassignment is $200. Rent for the remainder of the contract will be adjusted according to the date the reassignment is available. Additional fees for damage or excessive cleaning may also apply.
Room/Apartment and Roommate Assignments
Room and Apartment Assignments. Except in co-ops (see below), specific room/apartment and roommate assignments for autumn term are made shortly before classes begin by local Housing Front Desk personnel (not by Housing Assignments office staff) after students have accepted their assignments. Special consideration for assignment to newer or larger apartments is not offered, so please do not request it. If you have any questions about your room/apartment assignment, contact your Housing Front Desks (HFDs) after you have been assigned housing. These regionally-based offices are a "one-stop" point of contact for all housing-related issues, questions and requests. Residents moving in and out of housing should visit the HFDs to pick up their keys and to terminate their contracts. The HFDs provide residents with many important services such as specific room/apartment assignments, lockout assistance, key duplication (for lost or missing keys), campus information, vacuum cleaner check out and maintain Door King, the building access system. They also offer pay-per-use services including housekeeping, dry cleaning, laundry services, storage and Cardinal Mall (online shopping products that are delivered to the HFDs). Please put specific requests in writing; see directory for addresses and email accounts. Keep in mind that not all requests can be granted. If you have a disability or documented medical condition that should be considered when making your room or apartment assignment, contact the Student Disability Resource Center.
All room and apartment assignments are tentative and subject to change because of last-minute cancellations, early arrival requests, medical accommodations and other special considerations. For this reason, you are strongly advised to wait until you move in before you ship items or notify friends and other correspondents of your address and before you have personalized checks printed. Stanford is not responsible for any costs incurred by you due to changes in your room or apartment number. Housing Front Desks cannot accept shipments for students. If you must ship belongings before your arrival to Stanford, you may contact the Palo Alto Postal Office for information on general delivery options.
Specific room/apartment assignment for autumn term are made at the local Housing Front Desk and will be available approximately two weeks before your arrival. Please do not call Housing Assignments regarding room/apartment assignments. These assignments are tentative until students arrive on campus to check in. Specific room/apartment assignments for other academic terms are typically not available until students check in.
Co-ops. The house residents decide room and roommate assignments in co-ops. Most of them hold room assignment meetings in late May to make assignments for the following autumn, while others select rooms when the houses open in the autumn. Students assigned to co-ops should contact their houses after the Lottery assignments are announced for complete information and representation at the room assignment meeting ("in-house draw"). Graduate students are given the lowest priority during this process. Room assignments in the co-ops may change quarterly, at the discretion of the house. After the results are available in May, a list of the meetings will be posted on-line.
Single Student Information and Roommate Preferences. Housing Front Desk personnel make roommate assignments from the roommate preference information single students provide on their housing application. Late roommate preference information, including groups or a specific roommate preference, may not be considered. Residence staff will attempt to assign students who applied as a group to the same room or apartment whenever possible. Students who are applying in groups should also submit roommate preference information to assist with the room assignment process in the event that you and your group members cannot be assigned to the same unit. Students may use the comment section of the card to include additional information that you would like considered in making your roommate assignment.
Multicultural Theme House. When completing your roommate preference card, you may also indicate a preference for assignment to the Rains Multicultural Theme House (MCTH) in the event that you are assigned to Rains.
Residence Agreement
All students who accept a housing assignment must sign a Residence Agreement, a legal and binding contract that governs occupancy, conduct in University housing and expectations for proper maintenance of your dormitory room or apartment. If you fail to sign a Residence Agreement, your assignment is subject to cancellation (with applicable administrative fee) and a hold may be placed on your enrollment. You should read carefully the entire agreement as it contains important information on residence living that is not included in this booklet (you may read the Residence Agreement on our web site in advance of your application).
Paper copies will be mailed to absentee applicants and are also available at your Housing Front Desk. By accepting an assignment, you agree to comply with all University policies governing occupancy of student residences in the Residence Agreement.
The Residence Agreement governs contract length and eligibility for housing. (See Term of Agreement for contract dates.) One of the most important principles of the Residence Agreement is your obligation to be considerate of other residents and residence staff and to respect the rights of others at all times. Stanford's graduate residence community is highly diverse in nature, with students and staff of different gender, race, color, religion, sexual orientation, marital status, and national and ethnic origin. This diversity is highly valued at Stanford and contributes significantly toward the social, cultural, and intellectual life of students. Conduct in violation of the rights of others is grounds for immediate termination of your occupancy in University housing and/or the withdrawal of future University housing privileges. In addition, such conduct may result in University disciplinary action under Stanford's Fundamental Standard of student conduct.
Important Notes
Check-in Procedures. Except for students assigned to the co-ops, you should go directly to your Housing Front Desk to check in. Please make note of the check-in times listed in the Move-In Dates section and the regular office hours. Students assigned to a co-op for autumn term should go to the Row Office if arriving before September 17. If checking into a co-op on or after September 17 or for a later quarter, go directly to the house. Remember that your student record must be activated for the term, without enrollment holds, by the time you wish to check-in.
Graduate Student Information Center (GSIC). If you have questions when you arrive in September but don't know what office to contact for assistance, make your first
stop the GSIC (Graduate Community Center, 750 Escondido
Road, (650) 723-5155, http://glo.stanford.edu). This temporary center provides general information about
administrative, academic and student life issues. If the staff members don't know the answer, they
will call the appropriate department for you or put you in touch with the best resource. They
are there to help make the opening days of autumn term a little easier for you.
Parents of School-aged Children. After you have been assigned University housing, you should contact the Central Attendance Office of the Palo Alto Unified School District to register your child (25 Churchill Avenue, Palo Alto, CA 94301, (650) 329-3707, http://www.pausd.palo-alto.ca.us). To register, you need a copy of your child's birth certificate, your child's medical record of immunization, and an address verification form that is available at the Escondido Village Office once you have accepted your housing assignment. We cannot provide address verification before assignments are announced.
Privacy of Housing Information. All residence assignments and room/apartment numbers are considered University-level directory information, available to any person upon specific request. Directory information is included in the printed and on-line Student Directory and in printed University public rosters. You may designate which information be kept private or public through Axess at any time. Once you request privacy, the information will be held private until you change or revoke your privacy request. If you wish some information to be kept private, keep in mind that public Lottery assignment rosters reflect all housing privacy requests made by May 20, 2007.
Note that many graduate residences have public access phones at entrances for guests to call in to the student's apartment to gain entry. If your housing information is declared private, your name will not appear in your building's access system. If you want your housing information to be kept private but still have your name appear in your building's access system, send an email to doorkingadmin@lists.stanford.edu.
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