PeopleSoft at Stanford
General Information about PeopleSoft at Stanford
PeopleSoft (version 9.0) is the system used to complete business transactions for employees, retirees, and students at Stanford. The applications that run within the PeopleSoft system at Stanford include:
- Human Resources Management System
- Student Administration (Admissions, Graduate Financial Support (GFS), Student Financials, Student Records, and Financial Aid)
- STARS (Stanford Training and Registration System)
Administrative users, students, faculty, and academic advisors connect to the system via the Axess portal website (most recently updated in February 2012). Self-service options for students include the ability to enroll in classes, change address and phone information, view their University bill, accept/decline financial aid, and view course schedules, grades, and transcript information. Faculty and academic advisors can enter and change grades and view advisee class schedules.
Administrative Systems provides ongoing development and maintenance support for the Peoplesoft system, which continues to evolve over time as enhancements and new functionality are added.
Interfaces to and from PeopleSoft enable information to be immediately shared across systems, including the Registry, Oracle, Kronos, ID Card, Parking & Transportation, and others.
Hours of Availability
The Axess portal and the PeopleSoft system are generally available 24 hours a day, 7 days a week. On rare occasions the system must be taken offline for maintenance; Administrative Systems reserves 5:00 to 8:00am (Pacific time) on Saturdays and Sundays and 4:00 - 6:00am on Thursdays as "maintenance windows" when system work may be performed with minimal disruption to end users. Notices regarding system maintenance downtime are posted on the Axess login page in advance.
Reporting
Users run reports against PeopleSoft data via the ReportMart (by Hyperion) portal (https://reportmart1.stanford.edu/ for Windows users, http://connect.stanford.edu/ for Mac users).
Access/Authority
Access to the Student Administration and HRMS modules for departmental staff is granted via Stanford's Authority Manager. All University faculty, staff, and students have access to the Enterprise Learning Management module (known as "STARS") used for tracking information about non-academic training on campus.
- List of Authority Grantors for Student Administration modules (.pdf, as of May 2010)
Business Owners
The business offices that oversee the use of the PeopleSoft system at Stanford are:
The business owners meet regularly to determine system enhancement priorities and to resolve any business issues associated with using PeopleSoft.
Desktop and Browser Requirements - All Users
Accessed via the web, Stanford's PeopleSoft system is not platform-specific but does work best with recommended browsers. Students, faculty, and staff all interact with the PeopleSoft system via the Axess portal, which authenticates the user by SUNet ID and verifies his or her system authority. Guest access is available for applicants, parents, and others for a few limited functions.
The following browsers are certified to work with Axess/PeopleSoft:
| Operating System | Certified Browsers |
|---|---|
| Windows XP | Firefox 3.xx; Internet Explorer 7 or 8 |
| Windows Vista | Internet Explorer 7 or 8 |
| Mac OS X | Firefox 3.xx; Safari 3.1 or higher |
Users are strongly encouraged to use these recommended browsers, as other browsers may not be fully compatible with Axess/PeopleSoft. In order for Axess/PeopleSoft to work properly:
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Students, Faculty, and Advisors may find detailed information about using Axess on the Registrar's Office website. Staff are encouraged to see the PeopleSoft Learning Center for more information.
Administrative User Information
Staff who will process transactions for employees or students in PeopleSoft are required to complete system training before they will be granted access to either PeopleSoft HRMS or PeopleSoft Student Administration (SA). See the PeopleSoft Learning Center for more information about using PeopleSoft.
New PeopleSoft Users
Training requirements are based on the user's functional role in PeopleSoft (HR Administration, Student Records, Graduate Admissions, Graduate Financial Support [GFS], etc.). Take the training required for your functional role.
Learning to use PeopleSoft:
See the PeopleSoft Learning Center for information about training requirements and links to the online tutorials that must be completed in order to gain access to the system.
System Notices via Email: Subscribe to psoftusers@lists.stanford.edu
Users of the PeopleSoft system (whether for Student Administration, HR, or STARS Learning Administration) are encouraged to subscribe to the psoftusers@lists email distribution list to receive email notices about system status and updates. Self-subscribe at https://mailman.stanford.edu/mailman/listinfo/psoftusers.
Student Administration Users: Subscribe to studadmin@lists.stanford.edu
Users of PeopleSoft Student Administration are encouraged to subscribe to the studadmin@lists email distribution list to receive updates about the Student Administration system and related business processes and policies. Self-subscribe at https://mailman.stanford.edu/mailman/listinfo/studadmin.
If you experience any difficulty attempting to subscribe to the list, submit a request for assistance via HelpSU.
Questions?
Do you have questions about access, training, or using the PeopleSoft application? Submit a HelpSU request. Use the Request Category "Administrative Applications" and select the Request Type " PeopleSoft GFS," "PeopleSoft HRMS," or "PeopleSoft SA." Be as complete and descriptive as possible about your issue when completing the HelpSU form so consultants can respond quickly.
Last modified: Tuesday, 05-Mar-2013 21:06:03 PST