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How to maintain your organization's online listing
In order to have its contact information available in OrgSearch, an organization must have one or more persons assigned to enter and maintain that information in Organization Manager. Only the assigned/authorized maintainer(s) for an organization can update its contact information.
Organizations that have their own entry in the printed Stanford Directory already have a maintainer. Organizations that are not included in the printed directory (or are listed under their parent organization) may not have maintainers.
Finding or becoming a maintainer
You can see the organizations (if any) for which you are a maintainer simply by logging into Organization Manager.
Current maintainers are listed here:
- University Offices & Departments [Blue Pages section of printed directory]
- Medical Center Directory [Orange Pages section of printed directory]
If your organization is not listed on either of these pages, that means it does not currently have a maintainer. If you are the appropriate person to be the maintainer, make a HelpSU request. Please include:
- your department name
- its 4-character organization code (displayed in parens after the org name in OrgSearch)
- the name of your University Budget Officer
Once you have been made a maintainer, you will be able to login to Organization Manager and add your organization's contact information, as well as add other maintainers.
Organization Manager for online listings
In Organization Manager, click the name of the organization whose information you want to update. The following tabs are relevant to OrgSearch:
Directory tab
The Card View section is the only maintainer-controlled information that will appear online. You can enter:
- Campus location (automatically generated from the mail code you enter)
- Address
- Phone
- Fax
- General info email
- Department website
The Directory Listings section below the Card View is currently for printed directory use only.
Identifiers tab
The following information on the Identifiers tab is displayed online for all organizations:
- Full name
- Display name
- Organization name change requests are handled by the Budget Office. See their procedures here.
- See references
- See alsos
- See and See-also references can be requested via HelpSU by a maintainer for the organization.
- Administrative ID
- Academic ID
Maintainers tab
A current maintainer can add and remove other maintainers for this organization.