Authority Manager

Overview

Authority Manager [log in] is a web application that gives Stanford managers a central location to manage the systems authority their employees need to do their jobs. Authority Manager maintains the master record of who is authorized to do what, and notifies participating business systems of any changes to an employee's authority or status, so the business systems can allow or prevent access to the employee as appropriate.

Authority Manager allows an authorized person to grant privileges to a staff or faculty member for a specified organization, and to limit those privileges to specific populations, careers, approval limits, projects, awards, and so on. As long as the person meets the prerequisites and conditions of the authority, s/he will be able to access the affected systems within the specified limits.

Acting approvers and Designated Drivers

As of August 16, 2007, acting approvers are no longer managed in Authority Manager. (They were formerly one type of "Designated Driver", along with authority-granting proxy.) This feature has been enabled in Oracle Financials, so you can manage acting approvers as part of your workflow. See Delegating Your Approval Worklist for more information.

The authority-granting proxy feature is on the Home page of Authority Manager, in the My Authority section.

Authority prerequisites

If you have been granted authority, you may have received an email indicating that there are training or qualification tasks you need to complete before the authority can be activated. The prerequisites you need to complete are listed in the email; or to look up your current prerequisites status:

1. Login to Authority Manager and view your own authority.
2. Look in the status column for: pending prereqs
3. Click the icon to see a list of prerequisites and their current status.