You are required to notify the Office of Student Activities of an upcoming party of level two or higher. Please fill out the form below and then press the “Submit Form” button at the bottom of the form to send it.
All fields are required.
| Level | Description | Notes |
|---|---|---|
| 2 | Members only | Due 3 business days in advance. |
| 3 | Party open to Stanford students | Due 14 days in advance. |
| 4 | Party open to Stanford students and targeted off campus guests | Due 14 days in advance (outdoor events and other major events will require extra lead time) |
| 5 | Off-campus parties | Due 21 days in advance. |
Name of sponsoring organization
Start time
:Finish time
:Date (month / day / year)
/ /Name of event (please note that the name provided here must be the final name used on all advertising)
Location of event
(Please be sure you have checked availability of this location. If using a Row House, contact the Row Office at 650.723.0778 to complete a contract.)
Note: Level 4 parties are restricted to Tresidder Union, Bechtel International, or the Elliot Program Center.
Facility capacity
Anticipated crowd size (at any given time)
Party planner
Party planner phone
() -Party planner email
On-site monitor
On-site monitor phone
On-site monitor email
Has the party planner personally attended a party planning workshop?
The Party Planner must have attended a party planning workshop and be aware of party planning guidelines. The Party Planner must be at the event for its duration. Check osa.stanford.edu for upcoming workshops.
Please respond to each item below.
| Item | Yes | No | Doesn’t apply |
|---|---|---|---|
| Are you charging admission? (Note: donation or sales prohibited if serving alcohol) |
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| Advertising (on campus) (Note: refer to Student Organization Handbook for policy) |
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| Advertising (off campus) | |||
| Alcohol service | |||
How many points of service (no more than 3)? |
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| Clean up arranged | |||
| Crowd control plan | |||
| Decorations (Note: refer to Fire Marshal guidelines) |
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| Food | |||
| Music | |||
|
DJ Band |
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| Metal detectors | |||
| Neighbors notified | |||
| Notified Stanford Public Safety (tel: 650.723.9633) | |||
| Outdoor space included as part of the venue | |||
| Sober/Security Monitors (volunteers; 1 for every 50 guests) | |||
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How many?
|
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| Security (paid) | |||
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How many?
Name of security provider: |
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| Transportation (off campus) | |||
| Wristbands (Note: Available from OSA office; 250 max.) |
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| EANABs |
fruit smoothies lemonade virgin daquiris virgin margaritas soda/seltzer water bottled root beer fruit juices bottled water punch iced tea/Snapple hot chocolate other |
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Additional comments
Names of four members who have attended a party planning workshop (in addition to the party planner):
1.
2.
3.
4.
If Alcohol is being served, please provide two names of servers over 21:
1.
2.
Invited Non-Stanford Guests (list by school):
Description of Event and Security Plan
Is this an annual event?
Yes
No
If yes, for how long?
I have read and agree to the Level 4 Party Guidelines.
(Note: The guidelines require that a detailed written party plan be presented to OSA.)
By submitting this form I, as the party planner, verify that all of the information above is correct and accurately reflects the details of our event.
