Webster's Dictionary defines the noun "audit" as "a methodical examination and review." As a verb, it means "to examine with intent to verify." The fact is - audits of one type or another are a regular part of the administrative process. No matter where you work at Stanford, you can expect to encounter audits. The ability of faculty and department staff to contribute efficiently and effectively will play a big role in the outcomes. This Guide has been prepared to help staff in academic departments understand what an audit requires and how to provide the necessary support with the least intrusion into ongoing work.

The best way to assure that audits go smoothly is to create and maintain good records. Stanford relies on central databases and records whenever possible. However, often the information needed, e.g., the back-up documentation for an expense transfer or the certification of a Monthly Expenditure Statement, resides in a department, and complete, orderly departmental records can prove the truth of the old saying "An ounce of prevention is worth a pound of cure."

This Stanford Guide includes discussion of:

In addition to the links to Stanford policies found in Section 8, look for related information at the following sites: