This template is appropriate in circumstances where a research activity involves frequent international shipments of research-related materials, where all items have been subjected to an export license review and have been determined to qualify for export under either EAR99 and/or NLR ("No License Required") as set forth by the US Export Administration Regulations (EAR). By filing this document annually with the Dean of Research Office, the PI asserts that all such shipments:
a) relate to a fundamental research activity and
b) qualify for EAR99 and/or NLR status.
Use the link above to download this memo. Please provide the information in [bracketed italics] to document the item's eligibility for export under EAR99 and/or NLR. Send a copy to the University's Export Documentation files
Steve Eisner, MC: 2064, email: steve.eisner@stanford.edu
and retain a copy in your departmental project files.
In addition to filing this annual certification, departments must keep copies of the individual shipping documents created at the time of each shipment in their project files, and make those available to the Dean of Research Office upon request.
STANFORD UNIVERSITY MEMORANDUM
ANNUAL CERTIFICATION
In Support of EAR99 and/or
NO LICENSE REQUIRED (NLR)
|
| To: | Steve Eisner
Export Control Officer |
| From: |
[ Name of PI/Department Chair/Lab or Center Director ] |
| Date: |
[ Date ] |
| Subject: |
Export License Review: EAR 99/NLR Status -
Tangible Items |
| cc: |
[ Department/project files ] |
Stanford University observes a formal Openness in Research policy, pursuant to which it does not accept any research that imposes access, dissemination, or participation restrictions on the conduct, products, or results of its research. It performs only unclassified, non-secret research, openly conducted. Thus it conforms to both 15 CFR 734.3(b) (EAR) and 22 CFR 120.11(8) (ITAR) requirements for public domain "fundamental research" excluded from those regulations
The research and development of being performed by [ name(s) ] in the [ Department/Center/Lab Name ] at Stanford University falls within the parameters of fundamental research exclusion for technology/technical data established by National Decision Security Directive 189, as implemented by the pertinent export control regulations. A brief description of the item to be exported in support of this research activity follows:
The export of [ item ] to [ known end-user(s) if applicable ] at [ end-user organization ] in [ country of end use ] is in support of fundamental research into [ description of research ].
By my signature below, I certify that:
- The item to be shipped outside the borders of the United States does not include encryption source code or software;
- The item to be shipped will be used used in support of fundamental research in other than an embargoed, sanctioned, or prohibited country; *
- The shipments of any chemical or biological materials will conform to all applicable laws governing their handling; such materials relate to the conduct, products or results of fundamental research;
- The University's Export Control Officer will be notified of the intended end-user(s) and end-use organization(s) in advance of the filing of this document in order that he may conduct an end-user screen for specific persons or entities subject to export prohibitions.
Copies of the relevant shipping documents, specifying the end use and end user for each shipment, will be retained in this office by:
Name
Position
Telephone number
E-mail address.
Such records will be made available to the Office of the Dean of Research upon request.
Signed: ______ [ Name of PI/Department Chair/Lab or Center Director ]
Date : ___________________________
* Countries subject to U.S. trade embargoes are Iran, Cuba, North Korea, Syria and Sudan.
See http://www.stanford.edu/dept/DoR/exp_controls/country.html