ABOUT THIS MANUAL

This site is for department administrators and student services officers who control or administer graduate financial support, including assistantships and fellowships. The Graduate Financial Support system (GFS) is the online application used at Stanford to administer assistantships and fellowships for graduate students and postdoctoral scholars.

In 2002, Stanford University converted its NSI "prism-based" system for graduate financial support to a new PeopleSoft application. In 2008, all PeopleSoft applications at Stanford were upgraded to a new version (Version 9).

   Additional Introductory Topics:

• Introduction
• Key policy statements
• Definitions and Key Words
• PeopleSoft Learning Center
• GFS Resources, a list of people, offices and web sites (pdf file) 

   Online tutorials (will open in a separate browser window)

• Visit the PeopleSoft Online Learning site, and launch the "Online Learning Player" to see available GFS modules

A Note about Navigation: This web site is designed to allow you to go to any section of the GFS Policy Manual from this page. Sections of the Manual will open in this window. You can go to any major section of the GFS Policy Manual from the banner at the top of each page. Where this document links to other sources, e.g., to the Research Policy Handbook, the Administrative Guide, or to the sites of different offices and departments at Stanford, those pages will open in a separate browser window.

1. Assistantships

• Policy
  (Administrative Guide)
  
  
• Assistantship Highlights
  
  
• Issues for international students
  • English Proficiency for International Students
    (TA-OK)
  • Immigration Regulations

2. Fellowships

• Fellowship Highlights
  
  
• Processing Fellowship Support in GFS
  
  
• Stanford Graduate
  Fellowships (SGF)
  
  
• Nationally-competitive fellowships administered by Financial Aid Office
  
  
• External fellowships paid directly to students
  
  
• School/Department Fellowship Awards
  
  
• Other Uses of Stipends in GFS

3. Postdoctoral Scholars

• Postdoc Highlights
  
  
• Appointments on grants and contracts
  
  
• Postdoctoral Fellowships
  
  
• Benefits

4. Financial Support
     (Central Offices)

• External Funding
  
  
• Loans
  
  
• Federal Work Study (FWS)
  
  
• Payroll Deduction
  
  
• Short-Term Funding
  
  
• Emergency Grant-in-Aid Funds

5. Leaves of Absence

Implications for graduate financial aid

6. GFS SYSTEM

• What can and cannot be paid through GFS
  
  
• GFS payments and taxes
  
  
• Approving GFS payments
  
  
• Disbursement schedules
  
  
• Correcting GFS transactions
  
  
• System Reports