Getting Started

Please contact your project liaison as soon as possible after learning of your project assignment to:

    * introduce yourselves
    * establish design criteria, if necessary
    * find out information not included in the project summaries
    * get an understanding of resources available to you, including project budget
    * arrange for a visit to meet liaison, if liaison is local

Note: There are teleconferencing facilities available in Terman 501 that can be used by 113, although they are primarily for 310.

If you encounter a problem getting in touch with your liaison, please let Ken Waldron know.

Team Mailboxes

Your team will have a mailbox to receive faxes, future handouts (samples of midway and final reports) and your reviewed reports. The mailboxes are located across the hall from Terman 536.

Your team can send faxes by using the Design Div. machine. Please ask Bernice in the Design Office or one of the nearby administrative assistants for help in doing that.

Your team can receive a fax by asking the fax sender to put ME 113 and YOUR TEAM NAME on the cover sheet. Faxes should be sent to 650-723-2123.

Shipments and deliveries

Can be retrieved during business hours. Please ask sender to include ME 113 and YOUR TEAM NAME in the shipping address, which is:

    Mechanical Engr. Dept.-Design Div.
    Terman 551
    380 Panama Mall
    Stanford University
    Stanford, CA  94305-4021
    Phone: 650-723-4287

Purchasing and Reimbursement of Project Expenses

Expense reimbursement form

Each team is required to keep a documented budget of all expenses incurred during ME113. It is recommended that you use a spreadsheet to manage your expenses.

Each team is required to have a designated representative to handle reimbursements.

 This person, the treasurer, will maintain the budget, gather the receipts necessary,
 and complete the reimbursement process.

Purchases can be made using a departmental credit card (P-card) obtainable from Bernice in Terman 551. Please keep receipts for the purchases.

Bernice Marshall (bernice1@stanford) will be handling reimbursements for ME113.

 She works in the Design Office right outside the elevators on the 5th floor of Terman.

How to get reimbursed

Reimbursements will be individual, but paperwork will be submitted as a team.

   1. Gather the original receipts for your purchases.
      If you have lost your original receipt, you will need a lost receipt form and a copy of the credit card statement showing the purchase.
   2. Fill out an Expense Reimbursement Form.
   3. Have the team treasurer take the form to Bernice in the Design Office (Terman 551).
 Bernice is in the Terman Design office only from 8 AM to noon, M-F. 
      Your team can submit reimbursements twice a month max.
   4. Discuss the reimbursement requests with Bernice.
   5. Wait 4-6 weeks for the check or direct deposit.

Notes

    * If you are not a US citizen, you should have a LA-6 form on file with university to get reimbursements. If you have been reimbursed before or have worked for the university, this form should already be on file.
    * If you have set up direct deposit with the university, your reimbursement will go straight to your bank account.